City and County of San Francisco is hiring: Director's Office SFO 1446 Secretary

Director's Office SFO 1446 Secretary II (Temporary Provisional - TPV) Apply using SmartRecruiters, the City and County of San Francisco's application portal. Department: San Francisco International Airport Job class: 1446-Secretary II Temporary Provisional Permanent Civil Service (What does this mean?) Hours: Full-time A provisional appointee must participate and be successful in a Civil Service Examination process for this classification and be selected through an open competitive process in order to be considered for a permanent appointment. Application Opening: Application Deadline: This job announcement may close at any time but not before November 7, 2025, at 5:00 p.m. interested applicants are encouraged to apply as soon as possible. San Francisco International Airport (SFO), an enterprise department of the City and County of San Francisco, has a workforce of approximately 1,900 City employees and is committed to being a diverse, equitable, and inclusive employer. SFO is more than an airport we are a dynamic organization where employees collaborate with a wide range of stakeholders to support global travel, economic development, and public service. We are recognized as a leader in environmental sustainability, equity, and forward-thinking infrastructure, and continue to be at the forefront of transforming the travel experience. Our mission is to deliver an airport experience where people and our planet come first. As a Secretary II, you will manage the office and supervise the administrative team assigned to the Directors Office Reception area. The ability to multi-task while maintaining complex schedules and managing administrative responsibilities is essential in this position. You will provide supplemental support to the Airport Integrated Operations Center (AIOC) as-needed. You will also participate in rotational assignments to provide temporary critical/essential support in various areas of the Airport as determined and approved. Clerical Staff Supervision Assign projects to staff; follow up to ensure timely completion of clerical projects; reassign projects to staff as required; and complete projects according to highest priorities. Ensure telephone coverage of Reception area. Hold staff meetings for clerical staff as required. Front Desk Reception ~ Act as response person on phone calls and front desk reception coverage on a rotational basis. Daily Operation screen telephone calls and walk-in job seekers, workers, and other stakeholders; draft correspondence, memos, emails, reports, and forms; research, organize, and document various information). Prioritize and track multiple demands (i.e. invoices, travel and training, etc.). Maintain administrative files and other related records. Maintain office supplies by checking inventory and ordering items; assume responsibility for maintenance of office equipment, including computers, copy machines, and fax machines. Edit, create, and/or update standard operating procedures for the office. Assist with travel bookings. Assemble materials for the Airport Director. Working Hours: Full-time, 40 hours per week Saturday: 8:00 AM 5:00 PM Sunday & Monday: Days Off Directors Office Work Schedule Overview Experience: Ability to type 40 net words per minute AND Two (2) years of secretarial experience encompassing editing and independently composing letters and other correspondence utilizing word processing systems; researching, compiling and organizing data for various reports; Three (3) years of verifiable clerical experience comparable to a 1424 Clerk Typist. A recognized clerical training program of 240 hours or the equivalent of 15 semester units in graded clerical college units may substitute for up to 6 months of experience. Supplemental Information: May be required to take shorthand dictation or to type from machine transcription. Proficiency in MS Office with expertise in Microsoft Office, Word, PowerPoint, and Excel. Proficient in presenting concise, detailed information using various software applications. Ability to support data collection and reporting. Experience supervising administrative staff. Superior organization skills and dedication to completing projects in a timely manner. Ability to work independently with minimal supervision. One year full-time employment is equivalent to 2,000 hours (2,000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above 40 hours per week are not included in the calculation to determine full-time employment. Note:Falsifying ones education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Resumes will not be accepted in lieu of a completed City and County of San Francisco application. Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores. Applicants are required to attach verication documentation when submitting their application. Selection Procedures : The selection process will include evaluation of applications in relation to minimum requirements. Transportation Security Administration (TSA) Security Clearance: Candidates for employment with the San Francisco Airport Commission are required to undergo a criminal history check, including FBI fingerprints, and Security Threat Assessment in order to determine eligibility for security clearance and may be required to undergo drug/alcohol screening.