Aston Carter
Office Coordinator
2 days ago Be among the first 25 applicants
Description The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities related activities. The Office Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must have strong communications skills, the ability to multi‑task, and prioritize workload for the office. General duties include ensuring office tasks are completed and serve as the point of contact for facilities related issues with the property management.
Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects
Manage security access control database and create and distribute security badges or key fobs
Manage payment of office related invoices and track expenses
Perform office assistant responsibilities as necessary and have working knowledge of all tasks related to office support
Act as point of contact for various vendors and resolve questions or issues
Additional Skills & Qualifications
High School Diploma/GED required
Minimum of 1 year of related experience required; office support experience preferred; experience in a professional services environment preferred
Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels
Strong verbal and written communications skills including ability to articulate information and respond to questions clearly
Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels
Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
Ability to travel as needed, approximately 5%
May require some overtime hours
Job Type & Location This is a Contract to Hire position based in San Francisco, CA.
Pay And Benefits The pay range for this position is $23.00 - $31.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority Level Entry level
Employment type Contract
Job function Administrative
Industries Staffing and Recruiting
Hiring Deadline This position is anticipated to close on Dec 31, 2025.
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Description The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities related activities. The Office Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must have strong communications skills, the ability to multi‑task, and prioritize workload for the office. General duties include ensuring office tasks are completed and serve as the point of contact for facilities related issues with the property management.
Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects
Manage security access control database and create and distribute security badges or key fobs
Manage payment of office related invoices and track expenses
Perform office assistant responsibilities as necessary and have working knowledge of all tasks related to office support
Act as point of contact for various vendors and resolve questions or issues
Additional Skills & Qualifications
High School Diploma/GED required
Minimum of 1 year of related experience required; office support experience preferred; experience in a professional services environment preferred
Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels
Strong verbal and written communications skills including ability to articulate information and respond to questions clearly
Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels
Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software
Ability to travel as needed, approximately 5%
May require some overtime hours
Job Type & Location This is a Contract to Hire position based in San Francisco, CA.
Pay And Benefits The pay range for this position is $23.00 - $31.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
About Aston Carter Aston Carter provides world‑class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry‑leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
Seniority Level Entry level
Employment type Contract
Job function Administrative
Industries Staffing and Recruiting
Hiring Deadline This position is anticipated to close on Dec 31, 2025.
#J-18808-Ljbffr