Inizio Evoke
Overview and Expectations
Our people are at the core of our business – we aim to provide each employee with a clear professional development path at Inizio Evoke Comms so they can succeed in each role. Before advancing to the next level, it is expected that employees have mastered the tasks at their current level and have already started working at, or become proficient at, certain skills and responsibilities of the next job level. Each employee is evaluated on an individual basis, so some may spend more or less time in certain roles. Focus areas for progression to the next level are indicated at the end of this document.
Job Summary The Director of Project Management will lead the successful execution of a range of client initiatives—ensuring work is delivered on time, on budget, and on strategy.
Key Responsibilities
Oversees a portfolio of complex, cross‑functional projects across multiple client teams, including ad campaigns, drug approvals, and influencer partnerships
Owns the development, implementation, and optimization of project management processes and tools to drive consistency and efficiency across teams
Partners closely with department leads to forecast resources, manage capacity, and balance workloads, ensuring the right people are aligned to the right work
Anticipates project risks and leads scenario planning and mitigation efforts, especially around sensitive or high‑stakes tactics
Plays a key role in planning sessions, bringing a strategic, solutions‑oriented mindset and fostering strong relationships across stakeholders
Supports and mentors junior project managers to develop their skills, troubleshoot challenges, and ensure a high level of delivery across all projects
Client partnership
Acts as a key project point of contact across multiple client accounts, ensuring project delivery aligns with client objectives, timelines, and expectations
Coordinates and facilitates status calls, preparing agendas, capturing detailed action items, and tracking follow‑ups to ensure project milestones are clearly communicated and met
Develops client‑facing project documentation (e.g., timelines, workback plans, status reports) with a high level of accuracy and minimal oversight, maintaining quality and consistency under tight deadlines
Reviews all deliverables and communications for clarity, accuracy, and alignment with client goals before distribution, ensuring a high bar for quality and attention to detail
Effectively manages project timelines, budgets, and deliverables—communicating changes proactively and working with internal teams and external partners/vendors to keep projects on track
Proactively provides updates on project status, flagging risks early and offering solutions without being prompted
Demonstrates an understanding of client priorities and operating styles, adapting workflows and communication approaches to fit each account’s unique structure
Continuously seeks ways to improve the client and internal experience—looking ahead to anticipate needs and identifying opportunities to add value through project execution
Recognizes the impact of missed deadlines or misaligned deliverables and takes ownership of ensuring client expectations are met or exceeded at every stage
Stays informed on client industries and areas of interest, bringing relevant insights or efficiencies to project planning and execution
Leadership and teamwork
Demonstrates a strong commitment to continuous learning, actively contributing to team growth and operational excellence through thoughtful project planning and execution
Shows initiative and problem‑solving capabilities—independently navigating challenges when appropriate, and collaborating with team members to find effective solutions
Effectively partners with cross‑functional teams (creative, strategy, media, medical, etc.) to align on deliverables, clarify project direction, and keep timelines and expectations on track
Models and promotes company values, helping to foster an inclusive, respectful, and supportive team culture
Takes ownership of personal development—regularly seeking feedback and identifying areas for improvement to evolve project management skills
Works collaboratively and constructively with internal and external teams, recognizing when to step in to help or offer support beyond formal responsibilities
Maintains clear, consistent, and proactive communication across teams and platforms to ensure everyone is aligned on project status, priorities, and responsibilities
Responds positively and promptly to requests from colleagues, always contributing to a culture of responsiveness and reliability
Provides occasional operational or logistical support for broader team needs, including ad hoc tasks or special initiatives as required by leadership
Effective communication
Clearly and confidently communicates project details, timelines, and expectations across internal teams and with clients, both in writing and verbally
Takes initiative to lead project‑related discussions during client and internal meetings, providing updates, clarifying next steps, and addressing any potential risks or blockers
Prepares thoroughly for all meetings—bringing relevant project materials, ensuring agenda items are covered, and documenting key outcomes and actions
Supports the creation, editing, and proofing of client‑facing materials, timelines, and decks to ensure clarity, accuracy, and alignment with objectives
Continually builds understanding of the pharmaceutical industry and client business priorities, while remaining informed on the tools and platforms commonly used
Actively listens and synthesizes fast‑moving discussions to draw connections, flag gaps, or ask thoughtful follow‑up questions to ensure full understanding of client and team needs
Fosters strong working relationships with colleagues, clients, and vendors by being proactive, solutions‑oriented, and dependable in communication and execution
Effectively manages workload by prioritizing tasks, anticipating upcoming needs, and staying ahead of deadlines—minimizing the need for follow‑ups or reminders
Tailors communication and documentation based on the audience, demonstrating a clear understanding of the nuances of pharma communications and regulatory requirements
Understands and operates within the client’s compliance environment and review process
Maintains strong foundational knowledge of the assigned accounts, project scopes, and client expectations, while aligning with Inizio Evoke Comms standards and practices
Business development
Actively contributes to new business and organic growth opportunities by participating in brainstorms, offering operational insights, and identifying potential efficiencies or enhancements
Supports the development of new business materials, including timelines, scopes of work, project plans, and resource estimates; contributes research and coordination as needed
Takes initiative in learning internal processes, tools, and procedures to better support new client onboarding and cross‑functional collaboration
Demonstrates a strong understanding of the agency’s mission, service offerings, and project management capabilities—positioning the team as a trusted and strategic delivery partner
Identifies ways to optimize project delivery for existing clients, contributing to retention and expansion efforts by ensuring smooth execution and high satisfaction
Commercial & financial management
Consistently achieves billability goal of 90%
Completes timesheets accurately and on time each week
Collaborates with operations and finance teams to ensure project budgets and resourcing are clearly defined, documented, and communicated
Partners with external vendors to ensure work is delivered to agreed specifications, timelines, and quality standards—ensuring contracts and purchase orders are in place prior to commissioning work
Manages the timely processing of financial documents (e.g., purchase orders, invoices, expenses), ensuring all costs are aligned with proper job numbers and scopes
Develops working knowledge of Inizio Evoke Comms financial tools and systems, and understands how project decisions impact financial performance and client satisfaction
Business support & personal growth
Takes the initiative in seeking training on company processes/procedures
Participates in all mandatory training sessions and identifies opportunities for additional training opportunities
Proactively supports diversity, equity and inclusion (DEI) initiatives and actively engages in efforts to personally learn/grow and drive change at broader level
Contributes to internal workstream and/or company initiatives as appropriate. Attends all company meetings and town halls
Work Environment & Benefits Inizio Evoke offers a fully remote work environment and outstanding company‑paid benefits, including medical, dental, 401(k), tuition reimbursement, and flexible time off.
Equal Employment Opportunity We are committed to equal employment opportunities and encourage applicants from diverse backgrounds. If you're excited about this role but don’t meet every qualification, we encourage you to apply—you may be the right fit for this or another role within our team.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
Don't meet every job requirement? That’s okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Compensation $110,000—$125,000 USD
Seniority level Director
Employment type Full‑time
Job function Project Management and Advertising
Industries Advertising Services
#J-18808-Ljbffr
Job Summary The Director of Project Management will lead the successful execution of a range of client initiatives—ensuring work is delivered on time, on budget, and on strategy.
Key Responsibilities
Oversees a portfolio of complex, cross‑functional projects across multiple client teams, including ad campaigns, drug approvals, and influencer partnerships
Owns the development, implementation, and optimization of project management processes and tools to drive consistency and efficiency across teams
Partners closely with department leads to forecast resources, manage capacity, and balance workloads, ensuring the right people are aligned to the right work
Anticipates project risks and leads scenario planning and mitigation efforts, especially around sensitive or high‑stakes tactics
Plays a key role in planning sessions, bringing a strategic, solutions‑oriented mindset and fostering strong relationships across stakeholders
Supports and mentors junior project managers to develop their skills, troubleshoot challenges, and ensure a high level of delivery across all projects
Client partnership
Acts as a key project point of contact across multiple client accounts, ensuring project delivery aligns with client objectives, timelines, and expectations
Coordinates and facilitates status calls, preparing agendas, capturing detailed action items, and tracking follow‑ups to ensure project milestones are clearly communicated and met
Develops client‑facing project documentation (e.g., timelines, workback plans, status reports) with a high level of accuracy and minimal oversight, maintaining quality and consistency under tight deadlines
Reviews all deliverables and communications for clarity, accuracy, and alignment with client goals before distribution, ensuring a high bar for quality and attention to detail
Effectively manages project timelines, budgets, and deliverables—communicating changes proactively and working with internal teams and external partners/vendors to keep projects on track
Proactively provides updates on project status, flagging risks early and offering solutions without being prompted
Demonstrates an understanding of client priorities and operating styles, adapting workflows and communication approaches to fit each account’s unique structure
Continuously seeks ways to improve the client and internal experience—looking ahead to anticipate needs and identifying opportunities to add value through project execution
Recognizes the impact of missed deadlines or misaligned deliverables and takes ownership of ensuring client expectations are met or exceeded at every stage
Stays informed on client industries and areas of interest, bringing relevant insights or efficiencies to project planning and execution
Leadership and teamwork
Demonstrates a strong commitment to continuous learning, actively contributing to team growth and operational excellence through thoughtful project planning and execution
Shows initiative and problem‑solving capabilities—independently navigating challenges when appropriate, and collaborating with team members to find effective solutions
Effectively partners with cross‑functional teams (creative, strategy, media, medical, etc.) to align on deliverables, clarify project direction, and keep timelines and expectations on track
Models and promotes company values, helping to foster an inclusive, respectful, and supportive team culture
Takes ownership of personal development—regularly seeking feedback and identifying areas for improvement to evolve project management skills
Works collaboratively and constructively with internal and external teams, recognizing when to step in to help or offer support beyond formal responsibilities
Maintains clear, consistent, and proactive communication across teams and platforms to ensure everyone is aligned on project status, priorities, and responsibilities
Responds positively and promptly to requests from colleagues, always contributing to a culture of responsiveness and reliability
Provides occasional operational or logistical support for broader team needs, including ad hoc tasks or special initiatives as required by leadership
Effective communication
Clearly and confidently communicates project details, timelines, and expectations across internal teams and with clients, both in writing and verbally
Takes initiative to lead project‑related discussions during client and internal meetings, providing updates, clarifying next steps, and addressing any potential risks or blockers
Prepares thoroughly for all meetings—bringing relevant project materials, ensuring agenda items are covered, and documenting key outcomes and actions
Supports the creation, editing, and proofing of client‑facing materials, timelines, and decks to ensure clarity, accuracy, and alignment with objectives
Continually builds understanding of the pharmaceutical industry and client business priorities, while remaining informed on the tools and platforms commonly used
Actively listens and synthesizes fast‑moving discussions to draw connections, flag gaps, or ask thoughtful follow‑up questions to ensure full understanding of client and team needs
Fosters strong working relationships with colleagues, clients, and vendors by being proactive, solutions‑oriented, and dependable in communication and execution
Effectively manages workload by prioritizing tasks, anticipating upcoming needs, and staying ahead of deadlines—minimizing the need for follow‑ups or reminders
Tailors communication and documentation based on the audience, demonstrating a clear understanding of the nuances of pharma communications and regulatory requirements
Understands and operates within the client’s compliance environment and review process
Maintains strong foundational knowledge of the assigned accounts, project scopes, and client expectations, while aligning with Inizio Evoke Comms standards and practices
Business development
Actively contributes to new business and organic growth opportunities by participating in brainstorms, offering operational insights, and identifying potential efficiencies or enhancements
Supports the development of new business materials, including timelines, scopes of work, project plans, and resource estimates; contributes research and coordination as needed
Takes initiative in learning internal processes, tools, and procedures to better support new client onboarding and cross‑functional collaboration
Demonstrates a strong understanding of the agency’s mission, service offerings, and project management capabilities—positioning the team as a trusted and strategic delivery partner
Identifies ways to optimize project delivery for existing clients, contributing to retention and expansion efforts by ensuring smooth execution and high satisfaction
Commercial & financial management
Consistently achieves billability goal of 90%
Completes timesheets accurately and on time each week
Collaborates with operations and finance teams to ensure project budgets and resourcing are clearly defined, documented, and communicated
Partners with external vendors to ensure work is delivered to agreed specifications, timelines, and quality standards—ensuring contracts and purchase orders are in place prior to commissioning work
Manages the timely processing of financial documents (e.g., purchase orders, invoices, expenses), ensuring all costs are aligned with proper job numbers and scopes
Develops working knowledge of Inizio Evoke Comms financial tools and systems, and understands how project decisions impact financial performance and client satisfaction
Business support & personal growth
Takes the initiative in seeking training on company processes/procedures
Participates in all mandatory training sessions and identifies opportunities for additional training opportunities
Proactively supports diversity, equity and inclusion (DEI) initiatives and actively engages in efforts to personally learn/grow and drive change at broader level
Contributes to internal workstream and/or company initiatives as appropriate. Attends all company meetings and town halls
Work Environment & Benefits Inizio Evoke offers a fully remote work environment and outstanding company‑paid benefits, including medical, dental, 401(k), tuition reimbursement, and flexible time off.
Equal Employment Opportunity We are committed to equal employment opportunities and encourage applicants from diverse backgrounds. If you're excited about this role but don’t meet every qualification, we encourage you to apply—you may be the right fit for this or another role within our team.
We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal opportunity workplace.
Don't meet every job requirement? That’s okay! We are dedicated to building a diverse, inclusive, and authentic workplace. If you're excited about this role, but your experience doesn't perfectly fit every qualification, we encourage you to apply anyway. You may be just the right person for this role or others.
Compensation $110,000—$125,000 USD
Seniority level Director
Employment type Full‑time
Job function Project Management and Advertising
Industries Advertising Services
#J-18808-Ljbffr