Career Group is hiring: Executive Assistant to General Counsel in San Francisco

Our client, an investment firm that provide investment solutions for their own clients, is seeking an Executive Assistant to join their team in San Francisco. This hybrid, temp-to-perm role is based in San Francisco, CA and the base pay range is $40.00/hr – $45.00/hr.

Job Overview

Support the General Counsel and the Legal Department with high-level administrative tasks and create a positive, professional environment for the legal team.

Responsibilities

• Manage schedules, travel arrangements and expenses using Concur.
• Handle phone coverage, draft correspondence, and prepare presentations.
• Format, edit, track and proofread contracts and legal documents.
• Track contracts and invoices from intake to execution using databases and DocuSign.
• Assist business teams with contract review procedures.
• Organize and manage legal document files.
• Support Board meetings – schedule, prepare agendas, minutes and other materials.
• Assist with corporate and fund regulatory filings domestically and internationally.
• Prepare presentations, compile expense reports and organize meeting materials for the Global Head of Risk & Compliance.
• Coordinate with other departments on strategic projects.

Qualifications

• Minimum 7 years of administrative support experience, preferably in a legal setting.
• High proficiency in MS Word (advanced formatting and redlining), Adobe Acrobat and strong Excel/PowerPoint skills.
• Experience formatting, editing and typing agreements.
• Strong organizational and communication skills with attention to detail and confidentiality.
• BA/BS degree preferred; financial services experience a plus.
• Must be a U.S. citizen or authorized to work in the U.S.

EEO Statement

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.