Boston University
ADMINISTRATIVE MANAGER, Hariri Institute BOSTON, MA
Boston University, Boston, Massachusetts, us, 02298
ADMINISTRATIVE MANAGER, Hariri Institute
Job Location
BOSTON, MA, United States
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Type Full-Time/Regular
The Boston Women's Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayors office and Boston-area employers to make sure women, and particularly women of color, are both advanced and paid equitably. Over 200 employers have signed the 100% Talent Compact pledging to:
seek gender equality in their firms
share best practices with other Compact Signers by attending quarterly briefing sessions
contribute their payroll data confidentially every two years to the BWWC Wage Gap Measurement effort so that we can report a community snapshot of progress made in closing the gaps
provide funding for the Councils operations.
The BWWC is housed at Boston University which acts as the organization's fiscal agent, allowing all membership dues to be tax deductible. All BU benefits, therefore, are available to employees of the BWWC and include health and dental care, 401K contributions and tuition reimbursement among others. The Boston Women's Workforce Council (BWWC) Administrative Manager is responsible for supporting the Executive Director in all operational aspects of the organization, including working with the Hariri Institute for Computing and its core administrative team to track member dues from all 200+ of BWWC's member organizations, budget management, and reconciliation. Incumbent expected to have experience with QuickBooks, Google Suite, Microsoft Office, Salesforce, Constant Contact, and Square Space. Position will be primary contact for external vendors, leading projects around operational improvements, and supporting senior leadership.
Responsibilities and Duties:
Systems Maintenance, Improvements and Records Retention
Maintain and enhance all systems that support BWWC operations, including outsourced IT, Google Suite for email and calendars and all Microsoft Office products, Salesforce and Square Space
Responsible for keeping budget updated
Partner with Hariri Institute Financial Manager to make sure revenue and expenses are recorded correctly
Coordinate with BU Gifts office for correct allocation of funds, weekly budget reconciliations
Manage vendors estimates and invoices
Keeping ED informed of any issues and supporting overall financial management of the organization
Project Management
Manage all functional aspects of the BWWC's biggest program, biennial data collection
Lead production of the annual report, including building all timelines, holding stakeholders to deadlines and managing printing and mailing of the document
Meeting and Vendor Coordination
Coordinate all meetings with both internal and external partners, including high visibility presentation deck preparation for all team members
Manage outsourced IT vendor work
Event Support
Act as key point person for all BU logistics as well as other vendors
Support both Engagement Director and outside resource on execution of all events
Support special projects as needed
This position reports directly to the BWWC Executive Director
Required Skills Qualifications:
Ideal candidate would have a Bachelor's degree and 2+ years of relevant experience in managing administrative duties in an office environment
Demonstrated expertise in Microsoft Office (especially PowerPoint, Excel, and Word), Salesforce, Google Suite for Business, Square Space website management software and Constant Contact
Proven ability in financial management, including budgeting and weekly financial reconciliations
Experience coordinating meetings and keeping team calendars up to date
Excellent organizational skills
Comfortable multi-tasking and being flexible when priorities shift
Effective communicator in both writing and orally
#J-18808-Ljbffr
The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, training and internal pay comparison. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
Position Type Full-Time/Regular
The Boston Women's Workforce Council (BWWC) facilitates a public-private partnership between the Boston Mayors office and Boston-area employers to make sure women, and particularly women of color, are both advanced and paid equitably. Over 200 employers have signed the 100% Talent Compact pledging to:
seek gender equality in their firms
share best practices with other Compact Signers by attending quarterly briefing sessions
contribute their payroll data confidentially every two years to the BWWC Wage Gap Measurement effort so that we can report a community snapshot of progress made in closing the gaps
provide funding for the Councils operations.
The BWWC is housed at Boston University which acts as the organization's fiscal agent, allowing all membership dues to be tax deductible. All BU benefits, therefore, are available to employees of the BWWC and include health and dental care, 401K contributions and tuition reimbursement among others. The Boston Women's Workforce Council (BWWC) Administrative Manager is responsible for supporting the Executive Director in all operational aspects of the organization, including working with the Hariri Institute for Computing and its core administrative team to track member dues from all 200+ of BWWC's member organizations, budget management, and reconciliation. Incumbent expected to have experience with QuickBooks, Google Suite, Microsoft Office, Salesforce, Constant Contact, and Square Space. Position will be primary contact for external vendors, leading projects around operational improvements, and supporting senior leadership.
Responsibilities and Duties:
Systems Maintenance, Improvements and Records Retention
Maintain and enhance all systems that support BWWC operations, including outsourced IT, Google Suite for email and calendars and all Microsoft Office products, Salesforce and Square Space
Responsible for keeping budget updated
Partner with Hariri Institute Financial Manager to make sure revenue and expenses are recorded correctly
Coordinate with BU Gifts office for correct allocation of funds, weekly budget reconciliations
Manage vendors estimates and invoices
Keeping ED informed of any issues and supporting overall financial management of the organization
Project Management
Manage all functional aspects of the BWWC's biggest program, biennial data collection
Lead production of the annual report, including building all timelines, holding stakeholders to deadlines and managing printing and mailing of the document
Meeting and Vendor Coordination
Coordinate all meetings with both internal and external partners, including high visibility presentation deck preparation for all team members
Manage outsourced IT vendor work
Event Support
Act as key point person for all BU logistics as well as other vendors
Support both Engagement Director and outside resource on execution of all events
Support special projects as needed
This position reports directly to the BWWC Executive Director
Required Skills Qualifications:
Ideal candidate would have a Bachelor's degree and 2+ years of relevant experience in managing administrative duties in an office environment
Demonstrated expertise in Microsoft Office (especially PowerPoint, Excel, and Word), Salesforce, Google Suite for Business, Square Space website management software and Constant Contact
Proven ability in financial management, including budgeting and weekly financial reconciliations
Experience coordinating meetings and keeping team calendars up to date
Excellent organizational skills
Comfortable multi-tasking and being flexible when priorities shift
Effective communicator in both writing and orally
#J-18808-Ljbffr