Yellow Brick Road Early Childhood Development Center
Accounts Payable Specialist
Yellow Brick Road Early Childhood Development Center, Minneapolis, Minnesota, United States, 55400
Accounts Payable Specialist
Yellow Brick Road Early Childhood Development Center
Full-time
The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of all accounts payable transactions. This role supports daily operations by ensuring vendors, staff (expense reimbursement) and service providers are paid on time, while maintaining compliance with licensing, grant, and internal financial requirements. The position requires strong organization, attention to detail, and the ability to work collaboratively.
Key Responsibilities Accounts Payable & Invoice Processing
Process vendor invoices for childcare operations, including food services, educational supplies, classroom materials, facility maintenance, utilities, and professional services
Accurate coding of invoices for multiple locations
Match invoices to purchase orders, contracts, payments and other items as required
Ensure timely payment of invoices in accordance with vendor terms and organizational policies
Prepare and process check runs, ACH, and other electronic payments
Expense Management & Reimbursement
Manage and review expense submissions for company credit card holders to ensure compliance with organizational policies
Verify supporting receipts and resolve discrepancies in a timely manner
Monitor allowable expenses, and proper coding by program or school
Process employee expense reimbursements, ensuring accuracy and timely payment via payroll reimbursement
Communicate expense policies and reimbursement procedures to staff and school leadership as needed
Vendor & Service Provider Management
Serve as primary point of contact for vendor payment inquiries
Resolve discrepancies related to pricing, quantities, or services
Set up and maintain vendor files, including W-9s, service agreements, contracts, and insurance certificates as required
Support new vendors onboarding during school acquisitions by collecting and verifying required documentation, setting up vendors in accounting system, and ensuring timely payment continuity for newly acquired locations.
Maintain positive relationships with vendors critical to childcare operations
Grant, Subsidy & Program Support
Assist with proper allocation of expenses to grants, subsidies, and any other restricted funding sources
Ensure expenditure complies with funding and regulatory requirements
Reconciliations & Month-End Support
Reconcile accounts payable subledger to the general ledger
Review AP aging and follow up on outstanding items
Assist with month-end close, accruals, and financial reporting
Support annual audits and state or federal reviews
Policies & Recordkeeping
Maintain documentation to support organizational policies, internal controls, and childcare regulatory requirements
Maintain organized electronic and physical AP records
Protect confidential financial and organizational information
Collaboration & Process Improvement
Work closely with school directors, program managers, and administrative staff to ensure timely invoice approval
Identify opportunities to improve AP processes, accuracy, and efficiency
Take ownership of assigned AP responsibilities and follow tasks through to completion
Qualifications
High school diploma or equivalent
Associate’s or Bachelor’s degree in Accounting, Finance, or related field or 2+ years of accounts payable experience
Proficiency with accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Experience in childcare, education or multi-location environments preferred
What We Offer
Competitive compensation and benefits package.
A mission-driven environment focused on positive impact for families and children.
Opportunities for professional growth.
A supportive, value-aligned culture committed to innovation and continuous improvement.
Employee childcare discount.
The starting pay range for this position is $43,000 to $47,000 a year and is applicable for candidates who will be working in the following location(s) Minnesota. This range is subject to adjustment for other geographic work locations. In addition to geographic location, Yellow Brick Road considers education, experience, internal equity, market demands, and other qualifying criteria to determine starting wages.
In addition to compensation benefits, Yellow Brick Road offers a variety of health and welfare benefits, based on eligibility, including medical and dental insurance, life insurance, and career development.
Salary Description: $43,000-$47,000/year
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Full-time
The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of all accounts payable transactions. This role supports daily operations by ensuring vendors, staff (expense reimbursement) and service providers are paid on time, while maintaining compliance with licensing, grant, and internal financial requirements. The position requires strong organization, attention to detail, and the ability to work collaboratively.
Key Responsibilities Accounts Payable & Invoice Processing
Process vendor invoices for childcare operations, including food services, educational supplies, classroom materials, facility maintenance, utilities, and professional services
Accurate coding of invoices for multiple locations
Match invoices to purchase orders, contracts, payments and other items as required
Ensure timely payment of invoices in accordance with vendor terms and organizational policies
Prepare and process check runs, ACH, and other electronic payments
Expense Management & Reimbursement
Manage and review expense submissions for company credit card holders to ensure compliance with organizational policies
Verify supporting receipts and resolve discrepancies in a timely manner
Monitor allowable expenses, and proper coding by program or school
Process employee expense reimbursements, ensuring accuracy and timely payment via payroll reimbursement
Communicate expense policies and reimbursement procedures to staff and school leadership as needed
Vendor & Service Provider Management
Serve as primary point of contact for vendor payment inquiries
Resolve discrepancies related to pricing, quantities, or services
Set up and maintain vendor files, including W-9s, service agreements, contracts, and insurance certificates as required
Support new vendors onboarding during school acquisitions by collecting and verifying required documentation, setting up vendors in accounting system, and ensuring timely payment continuity for newly acquired locations.
Maintain positive relationships with vendors critical to childcare operations
Grant, Subsidy & Program Support
Assist with proper allocation of expenses to grants, subsidies, and any other restricted funding sources
Ensure expenditure complies with funding and regulatory requirements
Reconciliations & Month-End Support
Reconcile accounts payable subledger to the general ledger
Review AP aging and follow up on outstanding items
Assist with month-end close, accruals, and financial reporting
Support annual audits and state or federal reviews
Policies & Recordkeeping
Maintain documentation to support organizational policies, internal controls, and childcare regulatory requirements
Maintain organized electronic and physical AP records
Protect confidential financial and organizational information
Collaboration & Process Improvement
Work closely with school directors, program managers, and administrative staff to ensure timely invoice approval
Identify opportunities to improve AP processes, accuracy, and efficiency
Take ownership of assigned AP responsibilities and follow tasks through to completion
Qualifications
High school diploma or equivalent
Associate’s or Bachelor’s degree in Accounting, Finance, or related field or 2+ years of accounts payable experience
Proficiency with accounting software and Microsoft Excel
Strong attention to detail and organizational skills
Ability to manage multiple priorities in a deadline-driven environment
Experience in childcare, education or multi-location environments preferred
What We Offer
Competitive compensation and benefits package.
A mission-driven environment focused on positive impact for families and children.
Opportunities for professional growth.
A supportive, value-aligned culture committed to innovation and continuous improvement.
Employee childcare discount.
The starting pay range for this position is $43,000 to $47,000 a year and is applicable for candidates who will be working in the following location(s) Minnesota. This range is subject to adjustment for other geographic work locations. In addition to geographic location, Yellow Brick Road considers education, experience, internal equity, market demands, and other qualifying criteria to determine starting wages.
In addition to compensation benefits, Yellow Brick Road offers a variety of health and welfare benefits, based on eligibility, including medical and dental insurance, life insurance, and career development.
Salary Description: $43,000-$47,000/year
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