Administrative Assistant Job at IFG - International Financial Group in New Haven
IFG - International Financial Group, New Haven, CT, US, 06511
Administrative Assistant - Mid-Level
Job Type: Contract
Level: Mid-Level
Location: Redmond, WA
Workplace: Mostly Remote, with occasional onsite requirements
Duration: ASAP to 18 months with a potential for extension
About the Job
What are the top three hard skills required for this role?
1. Minimum 5+ years experience with Calendar support in Outlook
2. Minimum 4+ years experience working with Executives, including external executives
3. Minimum 5+ years experience with supporting events, travel, and expenses
Summary of the Opportunity
Client Overview: We are hiring for a large enterprise tech company that is globally recognized for its innovative technology solutions.
Role Summary: As an Administrative Assistant in our global sales team, you will provide essential support to two General Managers (GMs) by managing their calendars, travel arrangements, expenses, and event support. This role plays a critical part in facilitating smooth operations and ensuring effective communication between our executives and partners.
Key Responsibilities
Responsibilities and Duties:
- Manage calendars, schedule meetings, and coordinate events for the GMs
- Assist with travel arrangements and process business expenses
- Act as a backup for the Executive Admin for GM when necessary
- Support international and domestic travel coordination
- Provide basic Excel skills for various activities including event support, booking rooms, catering, badges, and logistics support for partner meetings with executives
Experience Required to Drive Success
MUST-Have Skills and Qualifications:
- 5-7 years of overall experience in an administrative role
- Minimum 5+ years experience with calendar support using Outlook
- Minimum 4+ years experience working with executives, including external executives
- Minimum 5+ years experience supporting events, travel, and expenses
Preferred Skills and Qualifications:
- Prior experience in a large enterprise tech company
- Proactive and adaptable, able to work well with ambiguity
- Action-oriented and resourceful mindset
- Strong attention to detail and organizational skills
Exciting Opportunity
This role provides the opportunity to work closely with executives, including external stakeholders, offering valuable exposure and visibility. Additionally, you will join a team with a great culture and good personalities. Competitive Compensation: Competitive hourly rate offered.
Application Process: To apply for this role, please email your resume, highlighting your relevant experience and qualifications, to priyankaa@ifgpr.com. Please ensure that your application provides accurate information.
Equal Employment Opportunity: We are committed to diversity and inclusion, and we encourage candidates from all backgrounds to apply. We have a non-discrimination policy and provide accessibility and accommodation for candidates with disabilities.
In conclusion: Don't miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! Please feel free to drop in your resume at priyankaa@ifgpr.com.