DAP Health
DAP Sunrise Admin - Palm Springs, CA 92262
Overview: Salary Range:
$132,345.00 - $148,325.00
Position Type:
Full Time
Category:
Finance
At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.
Job Summary The Finance Director is responsible for the day-to-day activities, as well as monthly, quarterly, yearly and other periodic reporting as necessary, all in accordance with Generally Accepted Accounting Principles (GAAP). The Finance Director organizes and maintains related activity and ensures accurate, timely entry and reporting throughout the organization to meet the needs of DAP Health. The Finance Director monitors, reviews, and approves activity/journal entries: general journal, cash/accounts receivable receipt, accruals, prepaid accounts, etc. Prepares and/or reviews and/or approves auditing required documentation, filing of sales and property tax, payroll and IRS-required forms (941,1099/1096, W-2). Additionally, the Finance Director will assist with information returns, census reports, CMS, PPS, UDS and Sierra HCAI cost reports, FQHC and grant reporting, annual Operating, Capital and Grant budget development and reporting.
Supervisory Responsibilities
Review weekly timesheets for accuracy, review employee submissions and updates as needed; approve timesheets by required timeline
Conduct one-on-one meetings (monthly at a minimum frequency, preferably bi-weekly), scheduled conversations, and annual performance reviews with direct reports by required timeline
Attend mandatory Manager’s Learning Collaborative trainings
Partner with People Operations to:
Develop a learning plan for employee development goals to provide tools needed to excel in their position
Implement and follow a process to address performance issues as they arise
Prepare a comprehensive onboarding process for each specific position for all new hires
Address serious issues that may require interventions or investigations
Develop and monitor departmental and program/project operating budgets, costs and schedules
Supervise, lead, coach, and use best management practices to improve staff performance
Support and model the identified vision, values, and behaviors of the organization
Essential Duties/Responsibilities
Communicate with program directors and managers to assist in financial fund, account, department, and project coding, of expenses and revenues. Resolve problems, and enhance information gathering of all employee effort, direct department and grant expenses and appropriate allocations
Provide training and education on Finance policies and procedures to finance, leadership and other agency staff as needed
Support and model the identified vision, values, and behaviors of the organization
Develop goals and objectives with CFO regarding short- and long-range accounting projects
Primarily responsible for all Balance Sheet account analysis and accuracy, as well as project and expense classification. Review and approve all general ledger account analysis and reconciliation.
Oversee the Grants Accounting Manager and team to ensure compliance with grant rules and regulations and Federal Uniform Guidance
Oversee Treasury Functions of the Agency to ensure segregation of duties, timely deposits of all cash receipts and posting of all cash disbursements, timely and accurate recording of all electronic debits and credits and finally ensure timely and accurate daily cash in bank and cash on hand reporting.
Communicate and enforce month-end closing to adhere to internal/external invoicing and reporting requirements, including timely preparation of the monthly internal financial reporting and Board Reports including balance sheets, profit/loss statements and analysis of variances, financial ratios, and narrative
Primary contact for reconciliation among following system: Accounting, Clinic and Grant receivables, Resource Development, Fixed Asset, Grants and Projects
Prepare economic census and other financial and program reporting requirements
Ensure all property tax and welfare exemptions are timely filed with appropriate taxing authorities as well as timely payment of all property taxes and assessments
Ensure proper controls are in place for assets and liabilities.
Oversee and report Accounts Payable and Accounts Receivable subsidiary ledgers for accuracy and completeness
Validate general ledger account mapping to financial statement formatting
Assist the CFO with development, reporting and variance analysis of Operating, Capital, and Grant Budgets (at department and project levels where appropriate)
Assist in preparation of required information for financial statement audit (Primary Contact), 401(k) plan, Grantor/Funder audits, Payroll, and other audits
Responsible for maintaining and monitoring compliance with Finance policies and procedures and internal controls to ensure the safeguarding of agency assets and documents
Responsible for overseeing daily monitoring of bank accounts, which includes, but is not limited to upload of check detail, review Fraud Filter (Positive Pay and ACH) exceptions
Responsible to ensure all bank accounts are timely reconciled and reported accurately in general ledger
Track agency credit card charges, review credit card expense forms verifying original receipts for each charge and appropriate coding of expenses and all required approvals. Reconcile to credit card statement balance.
Coordinate with Revivals and Resource Development staff regarding appropriate internal controls and compliance issues with federal, state, and local regulations
Coordinates with Revivals inventory manager to receive monthly inventory reports, reconcile financial reports with point-of-service reports and assist in identification and correction of variances and reconciliations
Review, approve, and post all finance department staff prepared journal entries for accuracy, compliance with Agency policy and generally accepted accounting practices
Assist with implementing and maintaining internal financial controls and financial procedures for all areas of responsibility
Perform other job-related duties as assigned
Qualifications Required Skills/Abilities
Ability to understand and maintain computer, finance, and accounting systems
Ability to effectively manage multiple tasks simultaneously
Knowledge of generally accepted accounting principles, auditing standards and practices and administrative controls, financial operations, laws, and terminology
Knowledge of financial and management accounting and auditing theory and practices, including non-profit and healthcare accounting
Knowledge of clinic/healthcare environment, specifically, as it relates to clinic operations, Accounts Receivable and contractual allowance analysis, billing and collections operations and patient financial services
Detail-oriented work experience, with a demonstrated degree of analytical ability
Demonstrate advanced skills with MS Word, MS Excel, MS Outlook, and accounting software
Independently plan, organize, and coordinate work to meet deadlines and accommodate changing priorities
Design, analyze and prepare financial reports, monitor expenditures, and maintain data.
Effectively communicate both in oral and written form
Maintain confidentiality of information and support agency interests through the exercise of sound judgment and discretion
Establish and maintain effective working relationships with employees, management, and the general public, including those from culturally diverse backgrounds, the elderly, and persons with disabilities and/or other vulnerable populations
Education and Experience
Bachelor’s degree preferably in accounting, finance, or business
Minimum three years’ experience at management level, supervising staff, within a Finance Department
Minimum five years’ experience working in a combination of healthcare (preferably FQHC entity), non-profit organizations and grant-funded organizations
Experience in managing all aspects of the General Ledger and subsidiary ledgers
Experience working with non-profit organization is required
Experience with computerized accounting systems
Experience with Sage Intacct accounting software and MS Access is preferred
Certified Public Accountant, preferred
Working Conditions/Physical Requirements
This position is on-site at DAP Health Admin
This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion and talking
Ability to lift up to 50 pounds and move from place to place
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$132,345.00 - $148,325.00
Position Type:
Full Time
Category:
Finance
At DAP Health, we are committed to transforming lives and advancing health equity for all. As a leading nonprofit health care provider, we deliver compassionate, high-quality care to the diverse communities of the Coachella Valley and San Diego County. Our comprehensive services range from primary care to mental health, wellness programs, and beyond, with a focus on those who are most vulnerable. Joining our team means becoming part of a passionate, innovative organization dedicated to making a meaningful impact in the lives of those we serve. If you're looking for a dynamic and purpose-driven environment, we invite you to explore the opportunity to contribute to our mission.
Job Summary The Finance Director is responsible for the day-to-day activities, as well as monthly, quarterly, yearly and other periodic reporting as necessary, all in accordance with Generally Accepted Accounting Principles (GAAP). The Finance Director organizes and maintains related activity and ensures accurate, timely entry and reporting throughout the organization to meet the needs of DAP Health. The Finance Director monitors, reviews, and approves activity/journal entries: general journal, cash/accounts receivable receipt, accruals, prepaid accounts, etc. Prepares and/or reviews and/or approves auditing required documentation, filing of sales and property tax, payroll and IRS-required forms (941,1099/1096, W-2). Additionally, the Finance Director will assist with information returns, census reports, CMS, PPS, UDS and Sierra HCAI cost reports, FQHC and grant reporting, annual Operating, Capital and Grant budget development and reporting.
Supervisory Responsibilities
Review weekly timesheets for accuracy, review employee submissions and updates as needed; approve timesheets by required timeline
Conduct one-on-one meetings (monthly at a minimum frequency, preferably bi-weekly), scheduled conversations, and annual performance reviews with direct reports by required timeline
Attend mandatory Manager’s Learning Collaborative trainings
Partner with People Operations to:
Develop a learning plan for employee development goals to provide tools needed to excel in their position
Implement and follow a process to address performance issues as they arise
Prepare a comprehensive onboarding process for each specific position for all new hires
Address serious issues that may require interventions or investigations
Develop and monitor departmental and program/project operating budgets, costs and schedules
Supervise, lead, coach, and use best management practices to improve staff performance
Support and model the identified vision, values, and behaviors of the organization
Essential Duties/Responsibilities
Communicate with program directors and managers to assist in financial fund, account, department, and project coding, of expenses and revenues. Resolve problems, and enhance information gathering of all employee effort, direct department and grant expenses and appropriate allocations
Provide training and education on Finance policies and procedures to finance, leadership and other agency staff as needed
Support and model the identified vision, values, and behaviors of the organization
Develop goals and objectives with CFO regarding short- and long-range accounting projects
Primarily responsible for all Balance Sheet account analysis and accuracy, as well as project and expense classification. Review and approve all general ledger account analysis and reconciliation.
Oversee the Grants Accounting Manager and team to ensure compliance with grant rules and regulations and Federal Uniform Guidance
Oversee Treasury Functions of the Agency to ensure segregation of duties, timely deposits of all cash receipts and posting of all cash disbursements, timely and accurate recording of all electronic debits and credits and finally ensure timely and accurate daily cash in bank and cash on hand reporting.
Communicate and enforce month-end closing to adhere to internal/external invoicing and reporting requirements, including timely preparation of the monthly internal financial reporting and Board Reports including balance sheets, profit/loss statements and analysis of variances, financial ratios, and narrative
Primary contact for reconciliation among following system: Accounting, Clinic and Grant receivables, Resource Development, Fixed Asset, Grants and Projects
Prepare economic census and other financial and program reporting requirements
Ensure all property tax and welfare exemptions are timely filed with appropriate taxing authorities as well as timely payment of all property taxes and assessments
Ensure proper controls are in place for assets and liabilities.
Oversee and report Accounts Payable and Accounts Receivable subsidiary ledgers for accuracy and completeness
Validate general ledger account mapping to financial statement formatting
Assist the CFO with development, reporting and variance analysis of Operating, Capital, and Grant Budgets (at department and project levels where appropriate)
Assist in preparation of required information for financial statement audit (Primary Contact), 401(k) plan, Grantor/Funder audits, Payroll, and other audits
Responsible for maintaining and monitoring compliance with Finance policies and procedures and internal controls to ensure the safeguarding of agency assets and documents
Responsible for overseeing daily monitoring of bank accounts, which includes, but is not limited to upload of check detail, review Fraud Filter (Positive Pay and ACH) exceptions
Responsible to ensure all bank accounts are timely reconciled and reported accurately in general ledger
Track agency credit card charges, review credit card expense forms verifying original receipts for each charge and appropriate coding of expenses and all required approvals. Reconcile to credit card statement balance.
Coordinate with Revivals and Resource Development staff regarding appropriate internal controls and compliance issues with federal, state, and local regulations
Coordinates with Revivals inventory manager to receive monthly inventory reports, reconcile financial reports with point-of-service reports and assist in identification and correction of variances and reconciliations
Review, approve, and post all finance department staff prepared journal entries for accuracy, compliance with Agency policy and generally accepted accounting practices
Assist with implementing and maintaining internal financial controls and financial procedures for all areas of responsibility
Perform other job-related duties as assigned
Qualifications Required Skills/Abilities
Ability to understand and maintain computer, finance, and accounting systems
Ability to effectively manage multiple tasks simultaneously
Knowledge of generally accepted accounting principles, auditing standards and practices and administrative controls, financial operations, laws, and terminology
Knowledge of financial and management accounting and auditing theory and practices, including non-profit and healthcare accounting
Knowledge of clinic/healthcare environment, specifically, as it relates to clinic operations, Accounts Receivable and contractual allowance analysis, billing and collections operations and patient financial services
Detail-oriented work experience, with a demonstrated degree of analytical ability
Demonstrate advanced skills with MS Word, MS Excel, MS Outlook, and accounting software
Independently plan, organize, and coordinate work to meet deadlines and accommodate changing priorities
Design, analyze and prepare financial reports, monitor expenditures, and maintain data.
Effectively communicate both in oral and written form
Maintain confidentiality of information and support agency interests through the exercise of sound judgment and discretion
Establish and maintain effective working relationships with employees, management, and the general public, including those from culturally diverse backgrounds, the elderly, and persons with disabilities and/or other vulnerable populations
Education and Experience
Bachelor’s degree preferably in accounting, finance, or business
Minimum three years’ experience at management level, supervising staff, within a Finance Department
Minimum five years’ experience working in a combination of healthcare (preferably FQHC entity), non-profit organizations and grant-funded organizations
Experience in managing all aspects of the General Ledger and subsidiary ledgers
Experience working with non-profit organization is required
Experience with computerized accounting systems
Experience with Sage Intacct accounting software and MS Access is preferred
Certified Public Accountant, preferred
Working Conditions/Physical Requirements
This position is on-site at DAP Health Admin
This job operates in an office setting and requires frequent times of sitting, standing, repetitive motion and talking
Ability to lift up to 50 pounds and move from place to place
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