Executive Assistant
Our client is looking to hire an Executive Assistant to support and empower their C-level team and manage their social media channels.
A perfect fit for this role is someone with impeccable communication skills, meticulous attention to detail, and takes the initiative to learn new things and solve problems. Given the fast-paced work environment, we need a highly adaptable assistant while maintaining confidence related to high-level systems and operations.
Job Responsibilities
Answer phone calls, confirm meetings, and arrange scheduled appointments
Communicate and speak with their client to obtain pertinent data to prepare legal documents via phone calls and emails
Confirm meetings and schedules and communicate with the Leaders upon completion and progress of appointments
Manage and maintain calendars and appointments
Handle administrative tasks such as filing, saving, scanning, photocopying, and mailing to the extent, and able to make phone calls
Complete word processing tasks
Research and organize data
Maintain and manage contacts
Create documents, prepare legal retainers, email retainers for review and signing, monitor for signed retainers, and fees/costs paid
Maintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business
Manage social media channels and communicate with clients relating to relevant concerns and insights
Order supplies