Executive Assistant
Los Angeles
Executive / Full-time / On-site
The Assistant will provide administrative and organizational support, acting as a key partner to ensure the smooth operation of daily activities. This role requires a macro-thinker with excellent interpersonal skills, capable of handling scheduling, communications, and prioritizing tasks with discretion and professionalism. Given the high-caliber clientele and operations, a calm demeanor and proactive approach are essential. An interest in media, music, fashion, and pop culture is a plus. Strong attention to detail, the ability to pivot seamlessly, and excellent grammar are critical for success in this role.
What You'll Do
Manage email inboxes, including reading, writing, and dictation for our C-Suite staff
Oversee calendar management, including scheduling meetings, calls, and appointments, while effectively communicating changes to relevant parties.
Organize domestic and international travel for both professional and personal needs.
Assist with event logistics, such as planning team offsites, quarterly board meetings, and other key gatherings.
Manage action item lists, track follow-ups, and maintain relationship databases.
Update contacts.
Complete monthly expense reports.
Draft, execute, and track contracts and legal documents.
Manage personal tasks such as making reservations and appointments, handling family requests, and ensuring personal schedule aligns with professional obligations.
Anticipate needs and proactively resolve potential challenges to ensure smooth daily operations.
Coordinate and maintain both personal and professional logistics with discretion and confidentiality.
Provide general office support, including HR coordination and office management tasks.
Occasionally support senior staff with meeting logistics, scheduling and travel arrangements.
Monitor and adapt the daily schedule to accommodate unforeseen changes, prioritizing sensitive matters.
Order or grab meals, coffee, and other essentials as needed.
Conduct research, compile information, and assist with special projects as required.
Who You Are
Proven experience in operations, process management, or a related field.
Exceptional organizational skills and keen attention to detail.
Excellent written and verbal communication skills, with strong grammatical abilities.
A proactive, problem-solving mindset with a focus on continuous improvement.
Ability to work effectively in a fast-paced, high-pressure environment, while maintaining confidentiality and professionalism.
$65,000 - $75,000 a year
The Pay Range, which consists of salary and commission, for this position is listed. Actual pay will vary based on factors including, but not limited to location, experience, and performance. The range listed is just one component of Complex Total Rewards offerings for employees.
We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.