North Park University is hiring: Executive Assistant in Chicago

divh2Executive Assistant/h2pFounded in 1891, North Park University is a Christian university affiliated with the Evangelical Covenant Church of over 3,200 students from around the country and the world. Located for over 125 years on the land of the Miami and Potawatomi tribes in what is today Chicagos northside, NPU has recently been designated a Hispanic Serving Institution and is committed to serving diverse populations. Elevating North Park Universitys core distinctives of Christian, city-centered, and intercultural, NPU values diversity among its Faculty and is committed to building a racially and culturally diverse intellectual community, and strongly encourages the nomination and candidacies of persons who are Black, Indigenous, and People of Color regardless of gender./ppNorth Park University is located in the Albany Park neighborhood of Chicago, one of the most ethnically diverse zip codes in the United States. It is nine miles from downtown Chicago. The North Park campus has often been referred to as an oasis in the heart of the city a place where students from urban, rural, and suburban backgrounds alike can call home. And all of this within the major metropolitan backdrop of Chicago: one of the worlds largest and most diversified economies, renowned for its museums and music, and voted best large city in the U.S. for four years in a row by Cond Nast Traveler./ppThe mission of North Park University is to prepare students for lives of significance and service through education in the liberal arts, professional studies, and theology./ppBuilding on our core institutional identityChristian, city-centered, interculturalour vision is to create a university of uncommon character and enduring excellence, where faith, learning, and service meet./ppDuties and responsibilities:/pulliManage the presidents daily calendar and coordinate all necessary logistics for meetings with faculty, staff, students, parents, alumni and friends, senior team, Trustees, and affiliated individuals and organizations./liliProvide high-level administrative support to the president: prepare agendas, reports, correspondence, meeting minutes, executive summaries, etc./liliServe as Lead Event Manager for all events hosted by the Office of the President, including Winter and Spring Commencements, bi-annual Gathering Day events for faculty and staff, Convocation ceremonies, and stewardship events hosted by the President for faculty, staff, students, alumni, donors, Trustees, and others./liliManage all inbound and outbound communications of the Office of the President/liulliCreate first drafts of speeches and speaking notes./liliProvide strong leadership in prioritizing and delegating responses as needed./liliExercise good judgement regarding the use of appropriate communication channels./li/ulliProvide overall support and maintain a highly organized and professional work environment for the Office of the President/liulliCoordinate management of daily office operations./liliWelcome guests to the office. Maintain reception area for visitors./li/ulliProvide administrative support for the Board of Trustees:/liulliCoordinate all aspects of full Board and committee meetings./liliManage administrative documentation, including preparation and distribution of materials and maintenance of historical documents./liliPrepare, distribute, and maintain minutes and other records./liliCoordinate scheduling and preparing materials for the annual New Trustee Orientation./liliOversee preparation and distribution of periodic communication pieces with Trustees and former Trustees./li/ulliCollaborate with additional departments and divisions as needed, including coordination with the Office of Advancement on the Presidents fundraising responsibilities and initiatives./liliManage budget, expenses, and monthly reconciliations for Purchase Card transactions and invoices./liliProvide support for the CFO/Vice President for Finance and Administration in the following areas:/liulliMaintain proper records for insurance policies, city or county public way permits and licenses, and construction project invoices and lien waivers./liliCoordinate responses to University inquiries as needed./liliReconcile purchase card transactions./liliAssist with scheduling of unit budget meetings./li/ulliProvides supervision and management of Hawkinson House, the University-owned Presidents residence./liliProvides oversight of the ongoing maintenance of documents that are legally or functionally important to the operation of the University./liulliThe North Park University Bylaws/liliThe Board of Trustee Handbook./liliThe Board Policy Manual./liliOther documents deemed necessary./li/ulliAssists the President in the performance of duties, including implementing special projects or other duties as assigned./liliUnderstanding of, personal commitment to, and ability to articulate, the North Park University mission and identity./li/ulpThis is not a hybrid or remote position./p/div