Phaxis
Job Title
Pay up to $33 per hour
Primary Duties:
- Manage extensive phone communications for Managing Directors, including answering calls, taking precise messages, being aware of executive locations, and handling urgent or confidential calls with discretion.
- Maintain and organize schedules for meetings, events, and conference calls.
- Arrange travel and accommodation, and process expenses related to travel or client meetings.
- Utilize company resources to gather information, respond to inquiries, and secure services by liaising with various departments.
- Provide support for colleagues during absences and assist with additional office tasks as required.
- Perform miscellaneous tasks such as setting up and maintaining mailing lists and ensuring a tidy and efficient work environment.
Essential Skills and Characteristics:
- Excellent communication, decision-making, and problem-solving abilities.
- Strong attention to detail, with effective organizational and time management skills.
- Positive, enthusiastic team player eager to assist and collaborate with colleagues.
- Capable of thriving in a fast-paced setting while managing multiple responsibilities simultaneously.
Additional Requirements:
- Proficiency in Microsoft Office, particularly Outlook for managing emails, calendars, and contacts.
- Familiarity with Excel, internet, and research tools; proficiency in Concur is advantageous.
- Stay informed about office protocols, technical training, and adhere to all policy and compliance standards.