University of Pennsylvania is hiring: Executive Assistant A in Philadelphia

Executive Assistant A

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

The Penn Medicine Center for Health Justice (CHJ) and the Penn Medicine Nudge Unit seek an experienced and passionate Executive Assistant. This role will directly support Dr. Eugenia C. South (Faculty Director CHJ and Associate Vice President of Health Justice) and Dr. M. Kit Delgado (Faculty Director Nudge Unit and Executive Director for Transformation Science and Behavioral Insights) as they lead cutting-edge science, community action, and health system transformation.

The Center for Health Justice vision is to achieve health through racial, economic, and environmental justice for Black, Brown, and other people and neighborhoods harmed by structural inequities. The Nudge Unit vision is to make the right choice for health the easy choice by designing, testing, and implementing behavioral interventions that steer decisions toward higher-value care, better patient outcomes, enhanced public health, and greater health equity. Both groups are part of the Penn Medicine Center for Health Care Transformation and Innovation (CHTI).

Job Responsibilities include managing, coordinating, scheduling and maintaining complex calendars for Drs. South and Delgado, overseeing all travel arrangements and expense reimbursements, acting as liaison with internal and external constituents, reviewing, processing, and responding to incoming and outgoing correspondence, mail, invitations, documents, and other materials, preparing reports and presentations, collecting and compiling materials and other information for internal and external meetings, providing staff support for committees, meetings, overseeing administrative operations for CHJ and Nudge Unit, supporting complex research, community action, health system transformation projects, strategic programs ongoing within CHJ and Nudge Unit, assisting in writing letters of recommendation and high-level executive documents, updating FEDs CV for Drs. South and Delgado, and other duties and responsibilities as assigned.

An ideal candidate for this role includes someone who is passionate about advancing the visions of CHJ and Nudge Unit, loves to stay organized and help keep others organized, enjoys anticipating the next step and planning ahead, is an excellent verbal and written communicator, maintains discretion when managing sensitive communication and confidential documents, has flexibility as a professional skill and is able to adapt to changing priorities and circumstances, can effectively manage multiple priorities simultaneously, has natural curiosity, exhibits strong independent initiative and problem-solving skills, is a tech-savvy, fast learner with high internal standards for their work.

Qualifications include a Bachelor of Arts, Bachelor of Science, and 3 to 5 years of experience or equivalent combination of education and experience.

Position is contingent upon continued funding.

Job Location - City, State: Philadelphia, Pennsylvania

Department / School: Perelman School of Medicine

Pay Range: $64,500.00 - $90,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement: The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements: Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits include Health, Life, and Flexible Spending Accounts, Tuition, Retirement, Time Away from Work, Long-Term Care Insurance, Wellness and Work-life Resources, Professional and Personal Development, University Resources, Discounts and Special Services, Flexible Work Hours, Penn Home Ownership Services, and Adoption Assistance.