Job Description
Executive Assistant
Pay: $60,000 – $75,000/year DOE + OT | Full-Time | Phoenix Metro
Velox Air is in growth mode and seeking experienced Executive Assistant ready to take ownership of their work and see their efforts pay off.
We want aaplicants who have exceptional skills, high service standards, and strong communication—and who enjoy mentoring junior estimators.
Why Join Velox Air:
$60K–$75K/year DOE
Year-round work – no seasonal layoffs
Company equipment, software & phone
Paid training, certifications & career growth
Supportive, team-focused environment
We value work-life balance and our people
We work hard but know when to have fun
Key Responsibilities
- Calendar Management: Maintain and update calendars for individuals, departments, or projects.
- Appointment & Meeting Coordination: Schedule, arrange, and confirm appointments, meetings, and events.
- Communication: Act as a central point of communication, sending reminders, updates, and responding to inquiries regarding schedules.
- Resource Allocation: Coordinate with internal teams and allocate resources efficiently to meet scheduling needs.
- Conflict Resolution: Address and resolve scheduling conflicts, making adjustments as necessary.
- Administrative Tasks: Perform related administrative duties such as making travel arrangements or booking meeting venues.
- Record Keeping: Maintain accurate records of schedules, processes, and relevant documents.
Essential Skills
- Organization: Strong ability to manage and organize multiple tasks and appointments.
- Communication: Excellent verbal and written communication skills for interacting with staff and clients.
- Attention to Detail: Crucial for ensuring accuracy in schedules and preventing errors.
- Multitasking: Ability to handle various tasks simultaneously in a fast-paced setting.
- Time Management: Proficiency in managing time effectively to meet deadlines and coordinate schedules.
- Tech Savvy: Familiarity with scheduling software, calendars, and office applications.
Service Area: All of Phoenix metro — East, West, North, South — we hire from anywhere in the valley!
If you’re ready for competitive pay, year-round stability, and a team that values your expertise, apply today to join Velox Air.