Ingham County, MI
Program Coordinator - Specialty Programs
Ingham County, MI, Lansing, Michigan, United States, 48911
Salary :
$62,644.65 Annually Location :
Lansing, MI Job Type:
Regular Full Time Job Number:
202500118 Department:
Forest Speclty Serv-RW&Refugee Opening Date:
06/27/2025 Closing Date:
Continuous Bargaining Unit:
CNTY PROF
Description **Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***
We are looking to hire a person to serve as the Program Coordinator for the Ryan White, Refugee and Dental Programs. The candidate must be bilingual, languages preferred: for example: Arabic, Spanish, Swahili. The candidate will preferably have experience, professionally or personally, in HIV work, worked or had experience with Refugee populations and also has some experience with Dental Programs The candidate will represent the population served. In this role the staff member will be working closely with the Operations Manager, writing, monitoring grants, work plans, gathering information for reports, and entering data whenever necessary into databases. Monitoring and reviewing work done in each program for grant requirements, compliance, accuracy, auditing randomly picked charts to ensure data has been entered correctly and no paperwork is missing will be performed.
Under the direct supervision of the Operations Manager, the Program Coordinator plans, organizes, coordinates specialty programs. Ensures department, state, and federal guidelines are followed, while complying with grant contract conditions. Assists with orientation, consultation, and guidance to program specific staff.
Essential Functions
Assists Operations Manager with specific programs by planning, facilitating, and/or implementing programs, community workshops, and events. Monitors grants specific to the programs. Monitors for compliance, accuracy and efficiency. Reports any concerns to the Operations Manager. Assists with writing grants, new and existing, by scheduling grant writing meetings with selected team members under the program, gathers information and data to support the work currently done and supports future program development. Supports and monitors staff to ensure compliance with programmatic requirements and departmental policies and procedures. Evaluates documentation and consults on problematic cases. Reports findings to Operations Manager. Assists the team with creating and facilitating performance improvement activities, including improvement initiatives according to departmental and program objectives. Works closely with team the on the clinical quality management component of the program, that includes writing a clinical quality management plan and communicating processes and outcomes with Operations Manager. Works with the Operations Manager and program staff to ensure timely completion of data entry, progress reports, grant applications, and work plans. Attends community, state and federal meetings in the absence of the Operations Manager. Assists in the preparation of the program's annual budget and monitors the budget for adherence to grant specifications. Monitors training requirements for specialty programs, provides training opportunities and updates to staff, and maintains the program training calendar. Assists Operations Manager with recruiting and interviewing of new staff. Assists with orientation, training, and makes hiring recommendations. Performs other duties as assigned. Must adhere to departmental standards in regard to HIPAA and other privacy issues. During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.
(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)
Employment Qualifications Education:
Possession of a Bachelor's Degree in a Public Administration, Human Services, Business Administration or a related field is required.
Experience:
Minimum of one year of experience in a community health or public health setting is required.
Demonstrates effective communication skills by engaging respectfully and effectively with individuals of all backgrounds and perspectives to promote clarity, understanding, and collaboration. (The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)
Requirements and Working Conditions Working Conditions: This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions. This position is required to travel for meetings and appointments.
Physical Requirements: This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers. This position's physical requirements require no stamina in balancing stooping/crouching, squatting, kneeling, crawling and pinching. This position's physical requirements require periodic stamina in climbing, twisting, and bending. This position's physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling, reaching, grasping and handling. This position's physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers. This position performs sedentary work requiring a negligible amount of effort in the physical requirements above. This position primarily requires close visual acuity to perform tasks within arm's reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc. This position requires the ability to communicate and respond to inquiries both in person and over the phone. This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer. This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)
April 2025
ICEA County Pro 07 This position is benefited and is subject to the iCEA COUNTY PROFESSIONAL GROUP CBA.
Ingham County offers a wide range of benefits to support you in your career. View the for more information.
The current group contract can be viewed 01
Do you have a Bachelor's Degree or higher level degree in Public Administration, Human Services, Business Administration or a related field?
Yes No
02
Please indicate what degree you have and what it is in, if not applicable type N/A. 03
How many years of experience in a community health or public health setting do you have?
I have no experience I have 6 months of experience I have 1 year of experience I have 2 years of experience I have 3+ years of experience
04
Briefly describe your experience as it relates to the essential functions of this position, if not applicable type N/A. 05
Did you submit your transcripts or diploma showing your degree awarded, if not please explain why. 06
Did you submit your cover letter and resume?
Yes No
Required Question
$62,644.65 Annually Location :
Lansing, MI Job Type:
Regular Full Time Job Number:
202500118 Department:
Forest Speclty Serv-RW&Refugee Opening Date:
06/27/2025 Closing Date:
Continuous Bargaining Unit:
CNTY PROF
Description **Applications are accepted until there are sufficient numbers of qualified applications or qualified candidate has been identified. The position could possibly close at any time.***
We are looking to hire a person to serve as the Program Coordinator for the Ryan White, Refugee and Dental Programs. The candidate must be bilingual, languages preferred: for example: Arabic, Spanish, Swahili. The candidate will preferably have experience, professionally or personally, in HIV work, worked or had experience with Refugee populations and also has some experience with Dental Programs The candidate will represent the population served. In this role the staff member will be working closely with the Operations Manager, writing, monitoring grants, work plans, gathering information for reports, and entering data whenever necessary into databases. Monitoring and reviewing work done in each program for grant requirements, compliance, accuracy, auditing randomly picked charts to ensure data has been entered correctly and no paperwork is missing will be performed.
Under the direct supervision of the Operations Manager, the Program Coordinator plans, organizes, coordinates specialty programs. Ensures department, state, and federal guidelines are followed, while complying with grant contract conditions. Assists with orientation, consultation, and guidance to program specific staff.
Essential Functions
Assists Operations Manager with specific programs by planning, facilitating, and/or implementing programs, community workshops, and events. Monitors grants specific to the programs. Monitors for compliance, accuracy and efficiency. Reports any concerns to the Operations Manager. Assists with writing grants, new and existing, by scheduling grant writing meetings with selected team members under the program, gathers information and data to support the work currently done and supports future program development. Supports and monitors staff to ensure compliance with programmatic requirements and departmental policies and procedures. Evaluates documentation and consults on problematic cases. Reports findings to Operations Manager. Assists the team with creating and facilitating performance improvement activities, including improvement initiatives according to departmental and program objectives. Works closely with team the on the clinical quality management component of the program, that includes writing a clinical quality management plan and communicating processes and outcomes with Operations Manager. Works with the Operations Manager and program staff to ensure timely completion of data entry, progress reports, grant applications, and work plans. Attends community, state and federal meetings in the absence of the Operations Manager. Assists in the preparation of the program's annual budget and monitors the budget for adherence to grant specifications. Monitors training requirements for specialty programs, provides training opportunities and updates to staff, and maintains the program training calendar. Assists Operations Manager with recruiting and interviewing of new staff. Assists with orientation, training, and makes hiring recommendations. Performs other duties as assigned. Must adhere to departmental standards in regard to HIPAA and other privacy issues. During a public health emergency, the employee may be required to perform duties similar to, but not limited, to those in his/her job description.
(An employee in this position may be called upon to do any or all of the above tasks. These examples do not include all of the tasks which the employee may be expected to perform.)
Employment Qualifications Education:
Possession of a Bachelor's Degree in a Public Administration, Human Services, Business Administration or a related field is required.
Experience:
Minimum of one year of experience in a community health or public health setting is required.
Demonstrates effective communication skills by engaging respectfully and effectively with individuals of all backgrounds and perspectives to promote clarity, understanding, and collaboration. (The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.)
Requirements and Working Conditions Working Conditions: This position works in an indoor environment. There is no planned exposure to prominent lights, noises, odors, temperatures or weather conditions. This position is required to travel for meetings and appointments.
Physical Requirements: This position requires the ability to sit, stand, walk, traverse, climb, balance, twist, bend, stoop/crouch, squat, kneel, crawl, lift, carry, push, pull, reach, grasp, handle, pinch, type, endure repetitive movements of the wrists, hands or fingers. This position's physical requirements require no stamina in balancing stooping/crouching, squatting, kneeling, crawling and pinching. This position's physical requirements require periodic stamina in climbing, twisting, and bending. This position's physical requirements require regular stamina in standing, walking, traversing, lifting, carrying, pushing, pulling, reaching, grasping and handling. This position's physical requirements require continuous stamina in sitting, typing and enduring repetitive movements of the wrists, hands or fingers. This position performs sedentary work requiring a negligible amount of effort in the physical requirements above. This position primarily requires close visual acuity to perform tasks within arm's reach such as: viewing a computer screen, using measurement devices, inspecting and assembling parts, etc. This position requires the ability to communicate and respond to inquiries both in person and over the phone. This position requires the ability to operate a PC/laptop and to enter & retrieve information from a computer. This position requires the ability to handle varying and often high levels of stress.
(This job requires the ability to perform the essential functions contained in this description. These include, but are not limited to, the requirements listed above. Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements.)
April 2025
ICEA County Pro 07 This position is benefited and is subject to the iCEA COUNTY PROFESSIONAL GROUP CBA.
Ingham County offers a wide range of benefits to support you in your career. View the for more information.
The current group contract can be viewed 01
Do you have a Bachelor's Degree or higher level degree in Public Administration, Human Services, Business Administration or a related field?
Yes No
02
Please indicate what degree you have and what it is in, if not applicable type N/A. 03
How many years of experience in a community health or public health setting do you have?
I have no experience I have 6 months of experience I have 1 year of experience I have 2 years of experience I have 3+ years of experience
04
Briefly describe your experience as it relates to the essential functions of this position, if not applicable type N/A. 05
Did you submit your transcripts or diploma showing your degree awarded, if not please explain why. 06
Did you submit your cover letter and resume?
Yes No
Required Question