Historic Stranahan House Museum
Museum Collections & Office Manager
Historic Stranahan House Museum, Fort Lauderdale, Florida, us, 33336
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Executive Director of Historic Stranahan House Job Title:
Collections and Office Manager
Location:
Historic Stranahan House Museum, Fort Lauderdale, FL
Employment Type:
Full-time, Monday–Friday, 8 hours/day
Position Overview:
The Historic Stranahan House Museum seeks a versatile, organized, and detail-oriented professional to serve as Collections and Office Manager. This full-time role combines responsibilities across collections management, office operations, marketing, and general administrative support. The successful candidate thrives in a dynamic environment, is comfortable taking on multiple tasks, and is committed to supporting the museum’s mission to preserve and share Fort Lauderdale’s history.
Key Responsibilities:
1. Collections Management
Oversee the care, cataloging, documentation, and storage of the museum’s collection.
Lead digitization and migration of collection data to new software (PastPerfect to Catalog It).
Maintain accurate records and ensure proper preservation practices.
2. Office Administration
Manage daily office operations, including phone and email inquiries.
Maintain office and kitchen supplies, equipment, and procurement, ensuring compliance with nonprofit tax exemptions.
Schedule and coordinate appointments for property maintenance and repairs.
Assist the Executive Director with administrative tasks, including drafting letters, processing donations, and other correspondence.
Perform opening and closing procedures for the museum and office, including alarms, lights, and gate security.
Provide consistent on-site coverage to support staff and volunteers.
3. Gift Shop Management
Maintain inventory and display of museum shop items, ensuring a welcoming and attractive presentation.
Place orders for products, packaging, and supplies.
Train staff and volunteers on the point‑of‑sale system (Square) and shop procedures when necessary.
Research potential new merchandise and trends.
4. Marketing and Communications
Manage all museum marketing initiatives, including social media platforms (Facebook, Instagram, X), online event promotion, and digital content creation.
Maintain the museum’s contact database, ensuring accuracy and efficiency in Constant Contact.
Compile, format, and schedule the monthly Trading Post newsletter.
Promote museum programs and events through local online calendars and other channels.
5. Membership Coordination
Maintain and grow the museum’s membership program, including outreach for renewals and promotion of membership tiers.
Prepare and mail membership packets and incentives.
Develop creative strategies to increase engagement and retention.
6. Event Planning and Support
Assist with planning, setup, execution, and breakdown of museum events and fundraisers.
Manage event registration and ticketing, including online availability and check‑in processes (FareHarbor/Museum Website).
Support the Executive Director with sponsor coordination and pre/post‑event communications.
Create and organize event signage and materials.
Attend occasional evening or weekend events as required (about 5 per year).
7. Digital and Website Management
Maintain the museum’s website with accurate, up‑to‑date information on tours, events, and programming.
Ensure online platforms are user‑friendly and current.
Qualifications:
Proven experience and schooling in museum collections management or related fields.
Proficiency in Microsoft Office required; experience with PastPerfect, Catalog It, Square, Constant Contact, Canva, and FareHarbor preferred but not required.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a small team environment.
Willingness to perform occasional physical tasks related to event setup and museum maintenance.
Salary for this position will range from $40,000 to $45,000 based on experience. Benefits are not included in this job. Holiday, vacation, sick, and personal hours are available. All qualified applicants should send their resume and cover letter to
director@stranahanhouse.org . Phone calls and emails without attachments will not be responded to.
Seniority level Entry level
Employment type Part‑time
Job function Education and Training
Industries Museums, Historical Sites, and Zoos
Referrals increase your chances of interviewing at Historic Stranahan House Museum by 2x
Get notified about new Museum Collections Manager jobs in
Fort Lauderdale, FL .
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Get AI-powered advice on this job and more exclusive features.
Direct message the job poster from Historic Stranahan House Museum
Executive Director of Historic Stranahan House Job Title:
Collections and Office Manager
Location:
Historic Stranahan House Museum, Fort Lauderdale, FL
Employment Type:
Full-time, Monday–Friday, 8 hours/day
Position Overview:
The Historic Stranahan House Museum seeks a versatile, organized, and detail-oriented professional to serve as Collections and Office Manager. This full-time role combines responsibilities across collections management, office operations, marketing, and general administrative support. The successful candidate thrives in a dynamic environment, is comfortable taking on multiple tasks, and is committed to supporting the museum’s mission to preserve and share Fort Lauderdale’s history.
Key Responsibilities:
1. Collections Management
Oversee the care, cataloging, documentation, and storage of the museum’s collection.
Lead digitization and migration of collection data to new software (PastPerfect to Catalog It).
Maintain accurate records and ensure proper preservation practices.
2. Office Administration
Manage daily office operations, including phone and email inquiries.
Maintain office and kitchen supplies, equipment, and procurement, ensuring compliance with nonprofit tax exemptions.
Schedule and coordinate appointments for property maintenance and repairs.
Assist the Executive Director with administrative tasks, including drafting letters, processing donations, and other correspondence.
Perform opening and closing procedures for the museum and office, including alarms, lights, and gate security.
Provide consistent on-site coverage to support staff and volunteers.
3. Gift Shop Management
Maintain inventory and display of museum shop items, ensuring a welcoming and attractive presentation.
Place orders for products, packaging, and supplies.
Train staff and volunteers on the point‑of‑sale system (Square) and shop procedures when necessary.
Research potential new merchandise and trends.
4. Marketing and Communications
Manage all museum marketing initiatives, including social media platforms (Facebook, Instagram, X), online event promotion, and digital content creation.
Maintain the museum’s contact database, ensuring accuracy and efficiency in Constant Contact.
Compile, format, and schedule the monthly Trading Post newsletter.
Promote museum programs and events through local online calendars and other channels.
5. Membership Coordination
Maintain and grow the museum’s membership program, including outreach for renewals and promotion of membership tiers.
Prepare and mail membership packets and incentives.
Develop creative strategies to increase engagement and retention.
6. Event Planning and Support
Assist with planning, setup, execution, and breakdown of museum events and fundraisers.
Manage event registration and ticketing, including online availability and check‑in processes (FareHarbor/Museum Website).
Support the Executive Director with sponsor coordination and pre/post‑event communications.
Create and organize event signage and materials.
Attend occasional evening or weekend events as required (about 5 per year).
7. Digital and Website Management
Maintain the museum’s website with accurate, up‑to‑date information on tours, events, and programming.
Ensure online platforms are user‑friendly and current.
Qualifications:
Proven experience and schooling in museum collections management or related fields.
Proficiency in Microsoft Office required; experience with PastPerfect, Catalog It, Square, Constant Contact, Canva, and FareHarbor preferred but not required.
Strong organizational, multitasking, and time‑management skills.
Excellent written and verbal communication skills.
Ability to work independently and collaboratively in a small team environment.
Willingness to perform occasional physical tasks related to event setup and museum maintenance.
Salary for this position will range from $40,000 to $45,000 based on experience. Benefits are not included in this job. Holiday, vacation, sick, and personal hours are available. All qualified applicants should send their resume and cover letter to
director@stranahanhouse.org . Phone calls and emails without attachments will not be responded to.
Seniority level Entry level
Employment type Part‑time
Job function Education and Training
Industries Museums, Historical Sites, and Zoos
Referrals increase your chances of interviewing at Historic Stranahan House Museum by 2x
Get notified about new Museum Collections Manager jobs in
Fort Lauderdale, FL .
We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.
#J-18808-Ljbffr