ASHLAND SCHOOL DISTRICT 5
26-02; Director of Business Services; District Office; 1.0 FTE; Probationary
ASHLAND SCHOOL DISTRICT 5, Ashland, Oregon, United States, 97520
26-02 Director of Business Services
Position:
Director of Business Services Site:
District Office Hours/FTE:
1.0 FTE; 12 months; Probationary Reports to:
Superintendent Salary:
$116,864 - $148,684 (2025-26 salary schedule) Job Summary:
The Director of Business Services is responsible for managing and communicating the District’s financial status and vision. Under the Superintendent’s direction, performs activities essential to the development, preparation, analysis, and administration of the District budgets; oversees the process in tracing and monitoring of budget revenue and expenditures, develops and implements budgetary control procedures; develops and reviews financial scenarios for advising the Board of Education, District staff and community groups regarding financial impacts of existing and proposed budgets. Manages all District financial functions and provides oversight of insurance and risk management functions.
Essential Duties and Responsibilities
Develops annual planning and budgeting calendar including prescribed format and dates for Lead team to submit program plans and budgets.
Develop the annual budget; ensure budget documents are submitted for public hearings, Board adoption, and forwarded to appropriate agencies per local, state, and federal laws.
Analyze, monitor, manage, and report on all accounting operations in relation to authorized budgets; serves as main accountant for the District.
Manage, prepare, and present monthly budget reports for District leadership, Superintendent, and School Board.
Oversee the maintenance of the general revenue and appropriation ledgers and encumbrances.
Prepare and assemble fiscal and statistical data, charts, graphs, and reports for use in budgetary and program evaluations and hearings.
Analyze and oversee analysis of local bond/levy, federal and state funds; review and develop financial forecasts and estimate future outcomes; develop and coordinate funding recommendations and alternatives.
Conduct analytical studies and fiscal investigations of complex and sensitive financial or organizational issues; oversee and prepare written and oral reports with recommendations for action.
Provide analytical and technical support to all divisions of the District on budget issues.
Maintain continuity between budget documents and financial software.
Oversight, preparation, administration and control of District budgets including general and special funds.
Provide internal guidance to district leaders to maintain budgetary controls.
Review internal audit documents and findings to ensure budget controls are implemented in accordance with fiscal best practices, District policies and procedures, and local, state, and federal law.
Respond to questions from District personnel, auditors, and community partners regarding business service policies and procedures.
Attend, participate, and represent the District in lead team meetings, workshops, seminars, and in-service related to public agency budgeting and government financial services.
Administer a budget‑control system for the district including coordinating, processing, and controlling the transfer of budgeted funds.
Responsible for the receipt and expenditure of District funds.
Work with the Board, community, and bargaining committees to supply accurate and timely District financial data as needed or requested. Interpret the financial concerns of the district to the board and community.
Calculate and forecast enrollment changes for the District including estimated ADM to the State.
Coordinate and prepare the District’s fixed asset inventory.
Manage the preparation of all applicable GASB reports.
Prepare RFPs, manage and maintain all contracts for all outside vendors, third‑party administrators, self‑insurance programs, and facility rental agreements.
Act as District audit officer; work with auditors to schedule, prepare, and complete district annual year‑end audit and coordinate all departments on audit requirements.
Manage cash flow analysis, investments, banking services, and short‑term borrowing for the District.
Contract for financial underwriting services and serve as the District representative in the sale of bonds and development of proposed bond debt service and tax levy rates.
Serve as the Budget Office and Deputy Clerk for the District.
Follow and maintain knowledge of all applicable District policies and procedures.
Other Duties and Responsibilities This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent or the organization to the work identified. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the District’s goals.
Supervisory Responsibilities All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. The Director of Business Services supervises all financial functions including accounts payable and receivables, payroll, and accounting.
Qualifications
Education: Bachelor’s degree in Finance, Accounting, Business, or related field. Professional certification as a governmental budget administrator. Experience coordinating internal audit processes; monitoring federal grants and/or special projects; developing systems that improve workflow and ensure regulatory compliance.
Proficiency in accounting procedures, fund accounting and school district budgeting; oversight of school financial management systems.
Interpersonal/Communication Skills: Works well with diverse populations of staff and community members. Strong communication skills including listening, collaboration, problem solving, and open‑to‑ideas approach in stressful interactions.
Computer Skills: Strong Microsoft Office Suite skills, especially Excel; proficiency with Word, PowerPoint, Outlook, OneNote, SharePoint, and school/web‑based software including Infinite Visions.
Certificates, Licenses, Registrations: Valid Oregon Driver’s License.
Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly communicate with others, perform office work, move between buildings, visit sites throughout the district, use digital systems, and may require some travel outside the district.
Work Environment The work environment characteristics are generally low to moderate noise, occasional high noise during activities, exposure to wet or humid conditions, outdoor weather, blood‑borne pathogens, and occasional travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Values The District is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race, national or ethnic origin, color, sex, religion, age, sexual orientation, gender expression or identity, pregnancy, marital status, familial status, economic status or source of income, mental or physical disability or perceived disability, or military service. Ashland Public Schools is an equal opportunity and affirmative action employer.
Note THIS JOB DESCRIPTION IS NOT AN EXPEDITED OR ALL‑INCLUSIVE LIST OF RESPONSIBILITIES, SKILLS, DUTIES, REQUIREMENTS, EFFORTS, FUNCTIONS OR CONDITIONS. It is not a contract of employment or a guarantee of specific terms. The school district may add, modify, or delete any aspect of this job at any time per the relevant Collective Bargaining Agreement.
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Director of Business Services Site:
District Office Hours/FTE:
1.0 FTE; 12 months; Probationary Reports to:
Superintendent Salary:
$116,864 - $148,684 (2025-26 salary schedule) Job Summary:
The Director of Business Services is responsible for managing and communicating the District’s financial status and vision. Under the Superintendent’s direction, performs activities essential to the development, preparation, analysis, and administration of the District budgets; oversees the process in tracing and monitoring of budget revenue and expenditures, develops and implements budgetary control procedures; develops and reviews financial scenarios for advising the Board of Education, District staff and community groups regarding financial impacts of existing and proposed budgets. Manages all District financial functions and provides oversight of insurance and risk management functions.
Essential Duties and Responsibilities
Develops annual planning and budgeting calendar including prescribed format and dates for Lead team to submit program plans and budgets.
Develop the annual budget; ensure budget documents are submitted for public hearings, Board adoption, and forwarded to appropriate agencies per local, state, and federal laws.
Analyze, monitor, manage, and report on all accounting operations in relation to authorized budgets; serves as main accountant for the District.
Manage, prepare, and present monthly budget reports for District leadership, Superintendent, and School Board.
Oversee the maintenance of the general revenue and appropriation ledgers and encumbrances.
Prepare and assemble fiscal and statistical data, charts, graphs, and reports for use in budgetary and program evaluations and hearings.
Analyze and oversee analysis of local bond/levy, federal and state funds; review and develop financial forecasts and estimate future outcomes; develop and coordinate funding recommendations and alternatives.
Conduct analytical studies and fiscal investigations of complex and sensitive financial or organizational issues; oversee and prepare written and oral reports with recommendations for action.
Provide analytical and technical support to all divisions of the District on budget issues.
Maintain continuity between budget documents and financial software.
Oversight, preparation, administration and control of District budgets including general and special funds.
Provide internal guidance to district leaders to maintain budgetary controls.
Review internal audit documents and findings to ensure budget controls are implemented in accordance with fiscal best practices, District policies and procedures, and local, state, and federal law.
Respond to questions from District personnel, auditors, and community partners regarding business service policies and procedures.
Attend, participate, and represent the District in lead team meetings, workshops, seminars, and in-service related to public agency budgeting and government financial services.
Administer a budget‑control system for the district including coordinating, processing, and controlling the transfer of budgeted funds.
Responsible for the receipt and expenditure of District funds.
Work with the Board, community, and bargaining committees to supply accurate and timely District financial data as needed or requested. Interpret the financial concerns of the district to the board and community.
Calculate and forecast enrollment changes for the District including estimated ADM to the State.
Coordinate and prepare the District’s fixed asset inventory.
Manage the preparation of all applicable GASB reports.
Prepare RFPs, manage and maintain all contracts for all outside vendors, third‑party administrators, self‑insurance programs, and facility rental agreements.
Act as District audit officer; work with auditors to schedule, prepare, and complete district annual year‑end audit and coordinate all departments on audit requirements.
Manage cash flow analysis, investments, banking services, and short‑term borrowing for the District.
Contract for financial underwriting services and serve as the District representative in the sale of bonds and development of proposed bond debt service and tax levy rates.
Serve as the Budget Office and Deputy Clerk for the District.
Follow and maintain knowledge of all applicable District policies and procedures.
Other Duties and Responsibilities This organization believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent or the organization to the work identified. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the District’s goals.
Supervisory Responsibilities All school employees have some responsibility for supervising students and assisting in maintaining a safe environment. The Director of Business Services supervises all financial functions including accounts payable and receivables, payroll, and accounting.
Qualifications
Education: Bachelor’s degree in Finance, Accounting, Business, or related field. Professional certification as a governmental budget administrator. Experience coordinating internal audit processes; monitoring federal grants and/or special projects; developing systems that improve workflow and ensure regulatory compliance.
Proficiency in accounting procedures, fund accounting and school district budgeting; oversight of school financial management systems.
Interpersonal/Communication Skills: Works well with diverse populations of staff and community members. Strong communication skills including listening, collaboration, problem solving, and open‑to‑ideas approach in stressful interactions.
Computer Skills: Strong Microsoft Office Suite skills, especially Excel; proficiency with Word, PowerPoint, Outlook, OneNote, SharePoint, and school/web‑based software including Infinite Visions.
Certificates, Licenses, Registrations: Valid Oregon Driver’s License.
Physical Demands The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee will regularly communicate with others, perform office work, move between buildings, visit sites throughout the district, use digital systems, and may require some travel outside the district.
Work Environment The work environment characteristics are generally low to moderate noise, occasional high noise during activities, exposure to wet or humid conditions, outdoor weather, blood‑borne pathogens, and occasional travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Values The District is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race, national or ethnic origin, color, sex, religion, age, sexual orientation, gender expression or identity, pregnancy, marital status, familial status, economic status or source of income, mental or physical disability or perceived disability, or military service. Ashland Public Schools is an equal opportunity and affirmative action employer.
Note THIS JOB DESCRIPTION IS NOT AN EXPEDITED OR ALL‑INCLUSIVE LIST OF RESPONSIBILITIES, SKILLS, DUTIES, REQUIREMENTS, EFFORTS, FUNCTIONS OR CONDITIONS. It is not a contract of employment or a guarantee of specific terms. The school district may add, modify, or delete any aspect of this job at any time per the relevant Collective Bargaining Agreement.
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