Bishops
Executive Assistant to Chief Advancement Officer
Bishops, California, Missouri, United States, 65018
Founded in 1909 and affiliated with the Episcopal Church, The Bishop’s School is an independent, all‑gender college‑preparatory school for 800 students in grades six through twelve. The School is located on a historic campus in the heart of La Jolla, just 10 miles north of downtown San Diego. With a student‑teacher ratio of approximately 9 to 1, Bishop’s is known for academic, artistic, and athletic excellence while celebrating character development, diversity, inclusion, and belonging. Last year’s applicant pool drew from 72 zip codes and 168 middle and high schools throughout San Diego County and beyond. Fifty‑one percent of the student population self‑identify as students of color. Additionally, over $4 million in need‑based grants is awarded annually.
Executive Assistant, Advancement (Immediate Start) Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high‑level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right.
Responsibilities
Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents
Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants
Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements
Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering
Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved
Manage event invitations, RSVPs and follow up communications
Serve as liaison to the Board of Trustees meetings as needed
Assist in the preparation of trustee stewardship reports on campaign progress
Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets
Educate team members on the budget process and monitor spending as needed
Manage reimbursement requests providing adequate supporting documentation to the Business Office
Oversee advancement office supplies and equipment maintenance
Support CAO with correspondence management, providing triage as needed
Provide administrative support for events and fundraising activities, including but not limited to the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations
Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO
Support frontline fundraisers with coordination of stewardship efforts
Build queries and perform extractions from Raiser’s Edge in preparation of prospecting, donor acknowledgement, and mailings
Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports
Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations
Maintain adequate supply of general fundraising, stewardship and campaign materials
Provide consistent and timely updates to the CAO and Advancement team
Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates
Maintain high standards of professionalism, confidentiality, and integrity
Other duties as assigned
Qualifications
Bachelor’s degree
Minimum of 5 years’ experience in an administrative role, preferably at an executive level
Outstanding time management skills and attention to detail and accuracy
Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment
Experience with providing high‑level customer service and demonstrated professional ease working with industry leaders and high profile constituents
Working knowledge of social media platforms
Intermediate proficiency with Google Workspace and aptitude for learning new technology
Familiarity with Raiser’s Edge and/or other fundraising software
The anticipated salary range for this position is $76,000 to $90,000 annually. Along with generous compensation, The Bishop’s School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution and match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School’s Food Service team when school is in session.
Interested candidates are invited to submit a current resume and cover letter using the link provided.
Please do not contact the school directly.
EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop’s School takes affirmative action in support of its policy to employ and advance all qualified candidates.
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Executive Assistant, Advancement (Immediate Start) Reporting to the Chief Advancement Officer (CAO), the Executive Assistant (EA) provides high‑level administrative support to the CAO while also supporting the Advancement Office team in fundraising and campaign efforts. The successful candidate will demonstrate a high level of communication skills, professionalism and collegiality in engaging with internal and external constituencies, along with outstanding organizational skills and the ability to see tasks and projects through to completion efficiently and with an understanding of the importance of getting the details right.
Responsibilities
Manage CAO's calendar including the scheduling of meetings and travel in coordination with internal and external constituents
Provide comprehensive meeting support including the reservation of facilities and conference rooms, preparation and/or collection of presentation materials, coordination of catering, and confirmation of participants
Prioritize and ensure the smooth execution of meetings and conferences with thorough reviews of plans, resolving any conflicts that may arise with space usage or other event elements
Manage the coordination of assigned aspects of stewardship and donor events and meetings; event and technology requests, venue arrangements and catering
Provide highly professional and effective event communication for volunteers, attendees, the School community, and all constituencies involved
Manage event invitations, RSVPs and follow up communications
Serve as liaison to the Board of Trustees meetings as needed
Assist in the preparation of trustee stewardship reports on campaign progress
Support CAO in the management of departmental expense budgets, including campaign and fundraising budgets
Educate team members on the budget process and monitor spending as needed
Manage reimbursement requests providing adequate supporting documentation to the Business Office
Oversee advancement office supplies and equipment maintenance
Support CAO with correspondence management, providing triage as needed
Provide administrative support for events and fundraising activities, including but not limited to the annual gala, alumni engagement, annual giving, financial aid stewardship, campaign and operations
Attend team meetings, various committee meetings, school functions, and other events as deemed important by CAO
Support frontline fundraisers with coordination of stewardship efforts
Build queries and perform extractions from Raiser’s Edge in preparation of prospecting, donor acknowledgement, and mailings
Partner with Database Manager and Advancement & Stewardship Coordinator to prepare detailed and accurate reports
Organize the production and assembly of volunteer training materials, including printed and electronic versions and PowerPoint presentations
Maintain adequate supply of general fundraising, stewardship and campaign materials
Provide consistent and timely updates to the CAO and Advancement team
Monitor web content relating to the Giving Section and Caroline Cummins Circle to ensure pages are fresh and relevant, inform CAO of any needed corrections or updates
Maintain high standards of professionalism, confidentiality, and integrity
Other duties as assigned
Qualifications
Bachelor’s degree
Minimum of 5 years’ experience in an administrative role, preferably at an executive level
Outstanding time management skills and attention to detail and accuracy
Ability to manage numerous tasks and projects simultaneously, anticipate and meet deadlines, problem solve independently as well as effectively work in a team environment
Experience with providing high‑level customer service and demonstrated professional ease working with industry leaders and high profile constituents
Working knowledge of social media platforms
Intermediate proficiency with Google Workspace and aptitude for learning new technology
Familiarity with Raiser’s Edge and/or other fundraising software
The anticipated salary range for this position is $76,000 to $90,000 annually. Along with generous compensation, The Bishop’s School is pleased to be able to offer a menu of medical plan options, dental and vision plans, generous retirement plan contribution and match, paid vacation and numerous paid holidays throughout the year, and daily lunch prepared by the School’s Food Service team when school is in session.
Interested candidates are invited to submit a current resume and cover letter using the link provided.
Please do not contact the school directly.
EEO The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that broadly reflects the people of the San Diego area and the United States at large. We aim to align our hiring process with our mission and institutional goals. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, ability status, military status, unemployment status or any other category protected by applicable local, state, or federal laws. The Bishop’s School takes affirmative action in support of its policy to employ and advance all qualified candidates.
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