CFS
Office & Accounting Manager
Albany, NY
$90,000-$95,000
Overview
This role oversees accounting, payroll, HR support, and office administration for a small, growing R&D facility in Albany, NY. Reporting directly to a senior executive, this position is ideal for a hands-on professional who enjoys wearing multiple hats in a startup environment.
Key Responsibilities
Accounting & Finance (70%) Manage accounts payable and receivable, including invoicing, collections, and vendor payments
Prepare financial statements, management reports, and cash flow analysis
Process weekly payroll and maintain employee records (ADP)
Track and analyze R&D expenses to support tax credit eligibility and compliance
Coordinate with internal teams and support audits related to financial reporting and R&D tax credits
Office Administration & Support (30%) Provide administrative support to executives and staff
Manage office operations, supplies, inventory tracking, and purchase orders
Act as liaison with building management and oversee facilities-related needs
Maintain organized records, reports, and invoices
Support day-to-day office and operational activities
Qualifications
Bachelor's degree in a business-related field, or Associate's degree with 5+ years of relevant experience
3-5 years of accounting experience required
Experience with facilities or office management preferred
Exposure to a Japanese business environment is a plus
Skills & Competencies
Working knowledge of GAAP and general ledger accounting
Experience with AP/AR, reconciliations, inventory, and payroll processes
Familiarity with payroll systems; ADP preferred
Strong Excel and MS Office skills
Excellent organizational, communication, and time-management skills
Ability to work independently in a fast-paced, collaborative environment
#INJAN2026 #LI-SM1
Key Responsibilities
Accounting & Finance (70%) Manage accounts payable and receivable, including invoicing, collections, and vendor payments
Prepare financial statements, management reports, and cash flow analysis
Process weekly payroll and maintain employee records (ADP)
Track and analyze R&D expenses to support tax credit eligibility and compliance
Coordinate with internal teams and support audits related to financial reporting and R&D tax credits
Office Administration & Support (30%) Provide administrative support to executives and staff
Manage office operations, supplies, inventory tracking, and purchase orders
Act as liaison with building management and oversee facilities-related needs
Maintain organized records, reports, and invoices
Support day-to-day office and operational activities
Qualifications
Bachelor's degree in a business-related field, or Associate's degree with 5+ years of relevant experience
3-5 years of accounting experience required
Experience with facilities or office management preferred
Exposure to a Japanese business environment is a plus
Skills & Competencies
Working knowledge of GAAP and general ledger accounting
Experience with AP/AR, reconciliations, inventory, and payroll processes
Familiarity with payroll systems; ADP preferred
Strong Excel and MS Office skills
Excellent organizational, communication, and time-management skills
Ability to work independently in a fast-paced, collaborative environment
#INJAN2026 #LI-SM1