State of Washington is hiring: Administrative Assistant 3 (AA3) - Everett in Eve

Our vision is to ensure that "Washington state's children and youth grow up safe and health-thriving physically, emotionally and academically, nurtured by family and community" Job Title: Administrative Assistant 3 (AA3) Location: Everett, WA - This is a full-time/hybrid position. Work will be completed at home and in the Licensing Office. Closes: Monday, December 29th, 2025 Salary: $3,925 - $5,271 Monthly We're looking for an enthusiastic and driven Administrative Assistant 3 to join our team to support us in performing a wide variety of complex secretarial and administrative duties. Click here to learn more about DCYF. The Opportunity: As the Administrative Assistant 3, of this position, you will support the Child Care Licensing Area Administrator, and the regional Child Care Licensing offices, including regional and statewide administrative projects. Some of what you will get to do:

• Provide follow up to assignments given to supervisory or licensing staff by the AA, and/or Child Care Deputy Senior Administrator.
• Receive and screen communications, including telephone calls and e-mail messages to the AA and the region.
• Maintain appointment schedules and calendars for the AA as necessary; arrange meetings and conferences for the region or as requested.
• Attend and travel to regional leadership team meetings with licensing supervisors and other meetings as assigned; take minutes as directed by the AA.
• Establish procedures for and interpret and apply administrative policies to the work of the region.
• Research and analyze routine administrative projects for the AA, and the region; prepare the first draft reports on routine administrative matters.
• Coordinate technology for the region and disseminates information to achieve efficient use of technology to support licensing operations; troubleshoots technical difficulties or errors.
• Process all incoming applications for Child Care Centers, School Age Programs, Outdoor Nature Based (ONB) Programs and Family Home Child Care Homes. Fire and Health inspections for Child Care Centers, School Age Programs, and applicable ONB programs.
• Create and maintain licensing information for all licensed Family Child Care Homes, Child Care Centers, and School Age Programs in FamLink/WA Compass.
• Clarify the licensing application process with Child Care Centers, and/or School Age Directors, Family Home providers, community stakeholders and the public.
• Check background clearances in MERIT as requested and processes annual declarations.
• Receive and processes incoming and outgoing mail for the licensing staff. Process certified mail and keep a certified mail log.

Required Qualifications: * Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work. OR * Equivalent combination of education and experience totaling three (3) years of office/clerical, secretarial, bookkeeping, accounting, or general administrative work. AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• Demonstrated ability to accurately type at a net speed of 50 words per minute or faster.
• Demonstrated ability to take meeting notes/minutes that capture key messages.
• Demonstrated competency in formatting business correspondence.
• Demonstrated ability to establish basic mathematical computations, accounting and record keeping.
• Demonstrated proficiency in computer applications and systems related to the work such a as Microsoft Office suite.
• Demonstrated ability to analyze and resolve office administrative and procedural problems.
• Demonstrated ability to perform basic research and prepare reports and recommendations.
• Demonstrated ability to initiative independent judgment within established policy and procedural guidelines.

How do I apply? In addition to completing the online application, applicants must attach the following document(s) to your profile in order to be considered for this position:

• Cover Letter
• Resume (current/updated)

Supplemental Information: The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway. The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability. This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information: This recruitment may be used to fill multiple vacancies. The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment. Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here. If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact Veronica Jones (Talent Acquisition Specialist) at veronica.jones@dcyf.wa.gov. If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com. Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at (360) 664-1960. 2025-08730