California Retina Consultants
Ophthalmic Scribe (Retina & Uveitis)
California Retina Consultants, Santa Clarita, California, United States, 91382
Ophthalmic Scribe (Retina & Uveitis)
Job Summary This position provides specialized coordination of uveitis services, supporting high-quality, efficient patient care focused on retinal and inflammatory eye disease in a courteous, professional manner aligned with the mission of California Retina Consultants.
The
Ophthalmic Scribe (Retina & Uveitis)
will primarily be responsible for assisting physicians with examinations, procedures, diagnostic testing, and intravitreal/intraocular treatments; accurately documenting patient examinations in the EHR; and coordinating the complex diagnostic, imaging, referral, and treatment workflows for medical retina and uveitis patients.
Duties / Responsibilities: Correctly summarizes and documents what the physician verbalizes during an examination including but not limited to; proper charting of the examination, documenting additions to the chief complaint, assessment and recommendations for treatment including justification of decisions when appropriate and closing patient charts according to practice protocols and payer documentation standards in a timely manner. Prepares charts for new and established retina and uveitis patients for physician review. Performs accurate ICD-10 and CPT coding in patient charts in accordance with practice protocols and payer requirements. Observes the patient and physician and assists when appropriate during the exam, including but not limited to; aiding with the patient as needed, providing additional medications and/or instruments, and following directions in a medical emergency. Reinforces physician instructions by assessing patient understanding, monitoring verbal and non-verbal cues, repeating and clarifying information as needed, and providing written instructions and patient education materials to support safe and effective care at home. Prepares and maintains examination rooms to ensure patient safety and readiness for care, including cleaning, stocking supplies, preparing medications and instruments, and verifying equipment functionality according to the upcoming physician's preferences and clinic standards. Provides support to the clinic by performing Ophthalmic Clinic Technician duties as needed, including patient workup, assistance with injections and procedures, and ophthalmic diagnostic testing such as OCT, OCT-A, fundus photography, fundus autofluorescence, microperimetry, and B-scan ultrasonography when required. Coordinates uveitis-specific imaging workflows, including scheduling and patient preparation for diagnostic imaging and angiography as directed by the physician, and standardizing image pre-loading to support efficient physician review in alignment with clinic workflow. Maintains efficient clinic flow by coordinating scheduling and patient throughput, confirming insurance authorizations prior to treatment, communicating daily schedule changes to physicians, prioritizing acute visits with attention to the timing requirements for uveitis therapies and intravitreal injections, and guides patients to the front desk to ensure follow-up appointments and testing are arranged before the patient leaves. Understands and utilizes the drug inventory system including but not limited to: dispensing and removing medications; performing end-of-day drug inventory counts; and running basic reports, particularly for uveitis-related medications and implants. Coordinates diagnostic workups under physician direction, including laboratory testing and imaging, and tracks completion of these studies. Triages patients when scheduled. Supports systemic therapy and biologic medication workflows by maintaining updates medication and safety lab results as directed by the physician. Helps coordinate multidisciplinary care by communicating and exchanging information with referring providers and external stakeholders. Assists with generation and distribution of timely visit summaries and letters to referring providers for new and established retina and uveitis patients in alignment with existing workflow. Participates in quality improvement efforts. Able to perform on-call duties with assigned physicians after hours and on weekends, as needed, for uveitis and retina patients. Travel between clinics required. Performs other duties as assigned.
Preferred Skills / Abilities: Knows required components of the ophthalmic examination for appropriate CPT coding to ensure all elements are accurately completed and documented. Understands Medicare and other common insurance requirements for quality reporting in order to help the practice comply with payer requirements. Training and understanding of HIPAA requirements and the importance of maintaining patient confidentiality. Demonstrates strong professional interpersonal skills, excellent verbal and written communication abilities, and a team-oriented approach to patient care. Ability to multi-task and prioritize in a high-volume, multi-site specialty environment. Strong organization with attention to detail. Computer literacy, including with EHRs, practice management systems, and basic office software. Ability to spell accurately while charting. Basic math skills. Ability to educate patients regarding instillation of eye drops, systemic medication instructions, and other aspects of the physician’s treatment plan. Understanding of medical terminology and/or ophthalmic terminology Fluency in English and Spanish (Required).
Education and Experience: High school diploma or equivalent required; and At least 6 months’ experience in a medical office, preferably an ophthalmology or optometry practice. Prior experience as an ophthalmic technician and/or scribe preferred. Scribe certification and/or ophthalmic certification (e.g., COA, COT) preferred.
All applicants considered for this role must be able to travel to other nearby locations.
Who We Are California Retina Consultants (CRC) is one of the largest, most highly respected retina-only ophthalmology groups in the United States and is committed to providing state-of-the-art treatments. All California Retina Consultant physicians are board certified/eligible by the American Board of Ophthalmology and specialize exclusively in diseases and surgery of the retina, vitreous, and macula. Our physicians have studied at the most prestigious medical center and universities and have each achieved numerous honors and awards. In addition, CRC participates in national cutting edge clinical and investigator-sponsored trials, participating in hundreds since it's founding.
Benefits CRC offers the following competitive benefits for full-time eligible employees after the introductory period: Medical Insurance Plans Vision Insurance Plan Dental Insurance Plan 401K Contribution Life Insurance Sick, Vacation, and Holiday Pay Certification Opportunities
Equal Opportunity Employer California Retina Consultants is proud to be an Equal Employment Opportunity and an Affirmative Action Employer. We are committed to creating an inclusive work environment that celebrates diversity.
(All offers are contingent upon satisfactory background check and pre-employment drug screen.)
Job Summary This position provides specialized coordination of uveitis services, supporting high-quality, efficient patient care focused on retinal and inflammatory eye disease in a courteous, professional manner aligned with the mission of California Retina Consultants.
The
Ophthalmic Scribe (Retina & Uveitis)
will primarily be responsible for assisting physicians with examinations, procedures, diagnostic testing, and intravitreal/intraocular treatments; accurately documenting patient examinations in the EHR; and coordinating the complex diagnostic, imaging, referral, and treatment workflows for medical retina and uveitis patients.
Duties / Responsibilities: Correctly summarizes and documents what the physician verbalizes during an examination including but not limited to; proper charting of the examination, documenting additions to the chief complaint, assessment and recommendations for treatment including justification of decisions when appropriate and closing patient charts according to practice protocols and payer documentation standards in a timely manner. Prepares charts for new and established retina and uveitis patients for physician review. Performs accurate ICD-10 and CPT coding in patient charts in accordance with practice protocols and payer requirements. Observes the patient and physician and assists when appropriate during the exam, including but not limited to; aiding with the patient as needed, providing additional medications and/or instruments, and following directions in a medical emergency. Reinforces physician instructions by assessing patient understanding, monitoring verbal and non-verbal cues, repeating and clarifying information as needed, and providing written instructions and patient education materials to support safe and effective care at home. Prepares and maintains examination rooms to ensure patient safety and readiness for care, including cleaning, stocking supplies, preparing medications and instruments, and verifying equipment functionality according to the upcoming physician's preferences and clinic standards. Provides support to the clinic by performing Ophthalmic Clinic Technician duties as needed, including patient workup, assistance with injections and procedures, and ophthalmic diagnostic testing such as OCT, OCT-A, fundus photography, fundus autofluorescence, microperimetry, and B-scan ultrasonography when required. Coordinates uveitis-specific imaging workflows, including scheduling and patient preparation for diagnostic imaging and angiography as directed by the physician, and standardizing image pre-loading to support efficient physician review in alignment with clinic workflow. Maintains efficient clinic flow by coordinating scheduling and patient throughput, confirming insurance authorizations prior to treatment, communicating daily schedule changes to physicians, prioritizing acute visits with attention to the timing requirements for uveitis therapies and intravitreal injections, and guides patients to the front desk to ensure follow-up appointments and testing are arranged before the patient leaves. Understands and utilizes the drug inventory system including but not limited to: dispensing and removing medications; performing end-of-day drug inventory counts; and running basic reports, particularly for uveitis-related medications and implants. Coordinates diagnostic workups under physician direction, including laboratory testing and imaging, and tracks completion of these studies. Triages patients when scheduled. Supports systemic therapy and biologic medication workflows by maintaining updates medication and safety lab results as directed by the physician. Helps coordinate multidisciplinary care by communicating and exchanging information with referring providers and external stakeholders. Assists with generation and distribution of timely visit summaries and letters to referring providers for new and established retina and uveitis patients in alignment with existing workflow. Participates in quality improvement efforts. Able to perform on-call duties with assigned physicians after hours and on weekends, as needed, for uveitis and retina patients. Travel between clinics required. Performs other duties as assigned.
Preferred Skills / Abilities: Knows required components of the ophthalmic examination for appropriate CPT coding to ensure all elements are accurately completed and documented. Understands Medicare and other common insurance requirements for quality reporting in order to help the practice comply with payer requirements. Training and understanding of HIPAA requirements and the importance of maintaining patient confidentiality. Demonstrates strong professional interpersonal skills, excellent verbal and written communication abilities, and a team-oriented approach to patient care. Ability to multi-task and prioritize in a high-volume, multi-site specialty environment. Strong organization with attention to detail. Computer literacy, including with EHRs, practice management systems, and basic office software. Ability to spell accurately while charting. Basic math skills. Ability to educate patients regarding instillation of eye drops, systemic medication instructions, and other aspects of the physician’s treatment plan. Understanding of medical terminology and/or ophthalmic terminology Fluency in English and Spanish (Required).
Education and Experience: High school diploma or equivalent required; and At least 6 months’ experience in a medical office, preferably an ophthalmology or optometry practice. Prior experience as an ophthalmic technician and/or scribe preferred. Scribe certification and/or ophthalmic certification (e.g., COA, COT) preferred.
All applicants considered for this role must be able to travel to other nearby locations.
Who We Are California Retina Consultants (CRC) is one of the largest, most highly respected retina-only ophthalmology groups in the United States and is committed to providing state-of-the-art treatments. All California Retina Consultant physicians are board certified/eligible by the American Board of Ophthalmology and specialize exclusively in diseases and surgery of the retina, vitreous, and macula. Our physicians have studied at the most prestigious medical center and universities and have each achieved numerous honors and awards. In addition, CRC participates in national cutting edge clinical and investigator-sponsored trials, participating in hundreds since it's founding.
Benefits CRC offers the following competitive benefits for full-time eligible employees after the introductory period: Medical Insurance Plans Vision Insurance Plan Dental Insurance Plan 401K Contribution Life Insurance Sick, Vacation, and Holiday Pay Certification Opportunities
Equal Opportunity Employer California Retina Consultants is proud to be an Equal Employment Opportunity and an Affirmative Action Employer. We are committed to creating an inclusive work environment that celebrates diversity.
(All offers are contingent upon satisfactory background check and pre-employment drug screen.)