Executive Assistant to Chief Executive Officer (St. Louis) Job at Together Credi

Executive Assistant to Chief Executive Officer

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Reports to: Chief Executive Officer

Positions Supervised: None

FLSA Status: Exempt

Job Summary

The executive assistant to the chief executive officer (CEO) provides high-level administrative and operational support to the CEO, Executive Management Team (EMT), and Board of Directors. This role requires significant independent judgment and discretion to manage complex priorities, handle confidential matters, and coordinate executive-level activities with minimal oversight. The executive assistant to the CEO serves as a trusted liaison, representing the CEO and EMT, ensuring efficient execution of executive operations, managing sensitive communications, and overseeing the logistics of board and leadership activities. Success in this role requires excellent organizational and communication skills, a high level of professionalism, and the ability to make informed decisions in a dynamic environment.

Job Responsibilities

The intent of this job description is to provide a representation of the types of duties and level of responsibilities required of this position and is not intended to be an exhaustive list of all responsibilities, duties, and skills. Team members may be directed to perform job-related tasks other than those specifically stated in this description.

• Provides high-level administrative support to the CEO and EMT, including managing complex calendars, travel, expenses, and competing priorities with minimal oversight and in accordance with company policies; coordinates calls, mail, and visitors, and represents the executive office with professionalism and discretion
• Serves as the primary liaison between the CEO, EMT, and key stakeholders, ensuring clear and effective communication
• Manages sensitive matters and confidential information with discretion, including secure handling of executive records, board materials, and privileged communications
• Coordinates and prepares for meetings and eventsdrafting agendas, assembling materials, taking detailed notes, tracking follow-ups, and managing logistics such as scheduling, catering, AV setup, and room preparation
• Prepares and reviews executive communications, talking points, confidential correspondence, presentations, and reports on behalf of the CEO, EMT, board members, and senior leaders
• Administers the Diligent board portal and oversees the secure distribution of board documentation; coordinates board meeting logistics and ensures governancerelated requirements are met

Required Qualifications

An equivalent combination of education, training, and experience will be considered.

• High school diploma or equivalent
• 3+ years of experience supporting multiple CSuite level executives

Preferred Qualifications

• Bachelors degree in business administration, communications, or related field
• 5+ years of executivelevel administrative experience
• 2+ years of experience supporting a CEO or Board of Directors
• Previous experience in a financial institution or highly regulated industry
• Professional certification such as Certified Administrative Professional (CAP) or similar

Knowledge, Skills, and Abilities (KSAs)

A representation of the knowledge, skills, and abilities necessary to perform this job competently.

• Ability to exercise sound judgment and maintain strict confidentiality
• Strong organizational and prioritization skills
• Effective written and verbal communication skills
• Ability to adapt to shifting priorities and manage multiple demands
• High attention to detail and accuracy
• Ability to work independently and maintain momentum with minimal oversight
• Knowledge of executivelevel administrative practices and workflows
• Strong relationshipbuilding and interpersonal skills
• Ability to anticipate needs and identify practical solutions
• Knowledge of board governance processes and boardportal tools (e.g., Diligent)
• Knowledge of Microsoft Office Suite and common productivity platforms

Environmental Conditions

Environmental or atmospheric conditions commonly associated with the performance of this jobs functions.

• Hybrid work environment (combination of remote & onsite); requires regular use of online tools, systems, and collaboration platforms
• General office setting when working onsite
• Attendance at offsite meetings, events, or conferences as needed
• Presence required for scheduled board meetings, including the annual board retreat
• Evening and occasional weekend hours as needed to support board meetings, executive events, and timesensitive requests

Physical Abilities

The physical demands described below are representative of those that must be met by an employee to successfully perform this jobs essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work at a computer in a stationary position for up to 8 hours per day
• Ability to occasionally carry light materials (e.g., laptop, presentation materials)
• Ability to travel for business by car or air and stay in public accommodations as needed

Together Credit Union is an Equal Opportunity employer. The Credit Union complies with appropriate federal, state, and local laws and provides equal employment opportunities without regard to race, color, religion, gender, age, sexual orientation, gender identity or expression, national origin, military or veteran status, disability (including pregnancy), genetic information, or any other protected status to all qualified applicants and employees. Together Credit Union is committed to a policy of nondiscrimination and dedicated to providing a positive discriminationfree work environment.

Seniority level

Not Applicable

Employment type

Fulltime

Job function

Administrative