Administrative Assistant Job at CMA Architects & Engineers LLC in 00968

As a Document Controller at CMA Architects & Engineers, you will play a vital role in maintaining our organization's documents and ensuring a smooth workflow in the Environmental department. Your primary responsibilities will include organizing, uploading, and managing critical documents, enabling our team to access and utilize information effectively.

Duties/Responsibilities

• Document Organization: Categorize and maintain physical and digital documents, ensuring they are easily accessible and up to date.
• Document Upload: Manage the timely and accurate uploading of documents to our database or document management system.
• Version Control: Monitor document versions, ensuring all team members have access to the most recent and accurate files.
• Quality Assurance: Review documents for completeness, accuracy, and compliance with company standards.
• Record Keeping: Maintain detailed records of document transactions, revisions, and approvals.
• Document Retrieval: Assist team members in locating and retrieving documents when needed.
• Compliance: Ensure all documents comply with industry standards, regulations, and internal policies.

Skills/Qualifications

• High school diploma or equivalent; additional education in document management or related field is a plus.
• Fluency in Spanish and English.
• Proven experience in document control or records management.
• Proficiency in document management software and tools.
• Strong attention to detail and organizational skills.
• Excellent communication skills, both written and verbal.
• Knowledge of industry standards and compliance requirements.
• Ability to work both independently and collaboratively in a team.
• High level of integrity and discretion in handling confidential information.
• Be able to prepare accurate reports.

We offer a professional work environment, competitive salary and benefits package.