City of Scotts Valley
Senior Administrative Analyst
City of Scotts Valley, Scotts Valley, California, United States, 95066
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Hiring a Senior Analyst assigned to the Police Department, the Senior Analyst serves as the primary administrative and analytical support to the Chief of Police and acts as a key liaison between the Police Department and the Administrative Services Department.
This position is designed to bridge the operational needs of a sworn officer environment with Citywide administrative, financial, and policy frameworks.
The Senior Analyst supports and coordinates critical administrative functions, including managing and supporting the recruitment and hiring process, coordinating background investigations, and assisting with onboarding activities in compliance with City policies, labor agreements, and applicable laws.
The position is responsible for ongoing payroll and timecard review, ensuring adherence to City policies, memoranda of understanding, and internal controls, and serving as a resource to sworn and non-sworn staff on administrative procedures.
The Senior Analyst assists with departmental budget development, ongoing financial monitoring, and financial reporting, and supports the administration of departmental purchasing activities. This includes assisting with purchase requisitions, contract and vendor coordination, monitoring expenditures against approved budgets, and helping ensure compliance with City purchasing policies, procurement thresholds, and internal controls.
The Senior Analyst manages all grants received by the Police Department, which may include grants related to payroll, services, training, or equipment, and is responsible for coordinating grant administration and monitoring compliance with grant requirements.
The Senior Analyst oversees the coordination of the Police Department’s training and travel programs to ensure compliance with City policies, labor agreements, funding requirements, and grant conditions when applicable.
The Senior Analyst reports directly to the Chief of Police and works collaboratively with Administrative Services staff to support efficient operations for organizational effectiveness within the Police Department.
Definition Under direction, to provide technical assistance with complex fiscal, budgetary, contract administration and policy issues and problems; to perform analysis of proposed legislation; to assist in the preparation and negotiation of contracts; to perform a variety of delegated assignments and related work as required.
CLASS CHARACTERISTICS: This classification is the advanced journey-level class in the Administrative Analyst series, which works independently in the performance of assignments. It is distinguished from the Administrative Analyst II class in that incumbents are expected to be knowledgeable in and be able to perform the full range of analytical duties in the office as required. The class may perform some of the less difficult duties, but the majority of the time will be devoted to the more complex, unusual and consequential issues and problems. Incumbents serve as a resource to other office staff.
Example of Duties
Prepares staff studies and recommendations as directed; provides general technical assistance to management as assigned
Prepares and presents reports, resolutions and ordinances before the City Council
Assists with preparation and presentation of budgets; performs budget revenue and expenditure and analysis review and makes recommendations on same
Prepares and negotiates requests for proposals, contracts and agreements
Reviews contract performance versus specifications and ensures compliance; approves invoices for payment
Serves as an internal management investigator, researching and analyzing facts and preparing recommendations for assigned projects
Reviews and analyzes government operations and recommends changes
Prepares comprehensive written reports; answers questions from the public
May supervise and direct or assist in supervising and directing various divisions within a department
May supervise and direct the work of support staff
Qualifications Knowledge of
Principles and practices of general government administration and policy establishment
Fiscal administration, including budget preparation and expenditure control
Laws, rules, and regulations affecting the activities of City government
Taxation policies and the various sources of local government funding
Management and organizational analysis
City organization and functions
Personal computer hardware and software typically found in a modern office
Skill In
Providing staff consultation to management
Conducting a wide variety of analyses and preparing comprehensive reports
Staying abreast of legislation affecting the local area
Assisting with the administration of City programs
Making effective public speaking presentations
Representing City policies and programs with other government agencies and the general public as directed
Communicating tactfully and effectively with City staff, elected officials, and members of the public
Utilizing computer hardware and software to complete work
Providing training to other employees
Establishing and maintaining cooperative working relationships with those contacted in the course of work
Education And Experience Equivalent to a Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and a minimum of three years of experience comparable to classification of Administrative Analyst II, which includes a broad range of analytical assignments. Additional qualifying experience may be substituted based on two years of experience for each year of education.
Licenses And Certificates Possession of a valid California driver's license within 30 days of hire.
Physical Demands And Working Conditions Mobility to work in a standard office environment, use standard office equipment and attend off‑site meetings. Physical ability to sit or otherwise remain stationary at work post for long periods of time. Manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printer materials and a computer screen; hearing and speech to communicate in person and by telephone.
Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
Other Requirements This class description lists the major duties and requirements of the job and is not all inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job‑related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.
Seniority Level Mid‑Senior level
Employment Type Part‑time
Job Function Administrative
Industries Government Administration
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Hiring a Senior Analyst assigned to the Police Department, the Senior Analyst serves as the primary administrative and analytical support to the Chief of Police and acts as a key liaison between the Police Department and the Administrative Services Department.
This position is designed to bridge the operational needs of a sworn officer environment with Citywide administrative, financial, and policy frameworks.
The Senior Analyst supports and coordinates critical administrative functions, including managing and supporting the recruitment and hiring process, coordinating background investigations, and assisting with onboarding activities in compliance with City policies, labor agreements, and applicable laws.
The position is responsible for ongoing payroll and timecard review, ensuring adherence to City policies, memoranda of understanding, and internal controls, and serving as a resource to sworn and non-sworn staff on administrative procedures.
The Senior Analyst assists with departmental budget development, ongoing financial monitoring, and financial reporting, and supports the administration of departmental purchasing activities. This includes assisting with purchase requisitions, contract and vendor coordination, monitoring expenditures against approved budgets, and helping ensure compliance with City purchasing policies, procurement thresholds, and internal controls.
The Senior Analyst manages all grants received by the Police Department, which may include grants related to payroll, services, training, or equipment, and is responsible for coordinating grant administration and monitoring compliance with grant requirements.
The Senior Analyst oversees the coordination of the Police Department’s training and travel programs to ensure compliance with City policies, labor agreements, funding requirements, and grant conditions when applicable.
The Senior Analyst reports directly to the Chief of Police and works collaboratively with Administrative Services staff to support efficient operations for organizational effectiveness within the Police Department.
Definition Under direction, to provide technical assistance with complex fiscal, budgetary, contract administration and policy issues and problems; to perform analysis of proposed legislation; to assist in the preparation and negotiation of contracts; to perform a variety of delegated assignments and related work as required.
CLASS CHARACTERISTICS: This classification is the advanced journey-level class in the Administrative Analyst series, which works independently in the performance of assignments. It is distinguished from the Administrative Analyst II class in that incumbents are expected to be knowledgeable in and be able to perform the full range of analytical duties in the office as required. The class may perform some of the less difficult duties, but the majority of the time will be devoted to the more complex, unusual and consequential issues and problems. Incumbents serve as a resource to other office staff.
Example of Duties
Prepares staff studies and recommendations as directed; provides general technical assistance to management as assigned
Prepares and presents reports, resolutions and ordinances before the City Council
Assists with preparation and presentation of budgets; performs budget revenue and expenditure and analysis review and makes recommendations on same
Prepares and negotiates requests for proposals, contracts and agreements
Reviews contract performance versus specifications and ensures compliance; approves invoices for payment
Serves as an internal management investigator, researching and analyzing facts and preparing recommendations for assigned projects
Reviews and analyzes government operations and recommends changes
Prepares comprehensive written reports; answers questions from the public
May supervise and direct or assist in supervising and directing various divisions within a department
May supervise and direct the work of support staff
Qualifications Knowledge of
Principles and practices of general government administration and policy establishment
Fiscal administration, including budget preparation and expenditure control
Laws, rules, and regulations affecting the activities of City government
Taxation policies and the various sources of local government funding
Management and organizational analysis
City organization and functions
Personal computer hardware and software typically found in a modern office
Skill In
Providing staff consultation to management
Conducting a wide variety of analyses and preparing comprehensive reports
Staying abreast of legislation affecting the local area
Assisting with the administration of City programs
Making effective public speaking presentations
Representing City policies and programs with other government agencies and the general public as directed
Communicating tactfully and effectively with City staff, elected officials, and members of the public
Utilizing computer hardware and software to complete work
Providing training to other employees
Establishing and maintaining cooperative working relationships with those contacted in the course of work
Education And Experience Equivalent to a Bachelor's degree in public administration, business administration, economics or a related field from an accredited college or university, and a minimum of three years of experience comparable to classification of Administrative Analyst II, which includes a broad range of analytical assignments. Additional qualifying experience may be substituted based on two years of experience for each year of education.
Licenses And Certificates Possession of a valid California driver's license within 30 days of hire.
Physical Demands And Working Conditions Mobility to work in a standard office environment, use standard office equipment and attend off‑site meetings. Physical ability to sit or otherwise remain stationary at work post for long periods of time. Manual dexterity to use standard office equipment and supplies and to manipulate both single sheets of paper and large document holders (binders, manuals, etc.); vision to read handwritten and printer materials and a computer screen; hearing and speech to communicate in person and by telephone.
Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.
Other Requirements This class description lists the major duties and requirements of the job and is not all inclusive. Not all duties are necessarily performed by each incumbent. Incumbents may be expected to perform job‑related duties other than those contained in this document and may be required to have specific job‑related knowledge and skills.
Seniority Level Mid‑Senior level
Employment Type Part‑time
Job Function Administrative
Industries Government Administration
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