Swoon
Overview: We are seeking a highly organized experienced and proactive Executive Administrative Assistant to provide essential high-level administrative support to our office. This is an onsite position located in Virginia Beach VA.
Role Details
- Title: Administrative/Executive Assistant
- Location: Virginia Beach, VA - Onsite
- Schedule: Monday - Friday, 8:00 AM - 4:00 PM
- Job Type - 12 month contract, potential to extend
- Pay Rate: $19/hr - $21/hr
Key Responsibilities
- Office Management Supervising general office duties including ordering supplies maintaining robust records management systems and performing basic bookkeeping work.
- Document Management Reviewing approving and organizing a wide range of documents such as invoices reports memos letters financial statements and corporate records.
- Information Flow Reading and analyzing incoming correspondence submissions and reports to determine significance summarize key points and plan their timely distribution.
- Meeting Coordination Preparing agendas making logistical arrangements and coordinating materials for committee board and other key meetings.
- Travel and Events Making comprehensive arrangements for business travel and taking the lead on planning and coordinating corporate events and meetings.
Required Skills and Qualifications
- Experience 8-10 years of professional experience in an administrative or executive support role is required.
- Executive Support Proven experience working directly with executives is mandatory.
- Education High school diploma or GED required.
- Communication Excellent verbal and written communication skills with a professional and articulate demeanor.
- Autonomy and Organization Strong ability to work independently manage time effectively and maintain highly organized confidential information.
- Leadership Strong leadership and mentoring skills necessary for providing support and constructive performance feedback.
- Technical Proficiency Previous experience and strong proficiency with Microsoft Office Suite applications Word Excel PowerPoint is required.
- Event Planning Demonstrated ability and experience in event planning.