HoYoverse is hiring: Office Receptionist (Onsite | Third-Party Payroll) in Irvin

Position Summary

The Office Receptionist serves as the first point of contact for employees, guests, and vendors at the onsite office location. This role supports daily front-desk, office operations, and administrative activities to help ensure smooth day-to-day operations.

This position is employed through a third-party payroll provider and assigned to work onsite at the company’s office. Payroll, benefits, and employment administration are managed by the third-party employer.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced office environment.

Key Responsibilities

Front Desk & Visitor Management

• Greeting and assist visitors, candidates, and vendors in a professional and courteous manner
• Manage visitor sign-in, issue badges, and coordinate meeting room access
• Answer and route incoming calls, emails, and general inquiries

Office Operations & Facility Support

• Monitor and help maintain office cleanliness, organization, and safety standards
• Coordinate with building management, maintenance teams, and service providers for facility-related needs
• Assist with scheduling repairs, cleaning services, and building access requests
• Support upkeep of meeting rooms, common areas, and shared office equipment (e.g., printers, copiers)

Purchasing, Inventory & Supplies

• Manage ordering and inventory of office supplies, kitchen items, snacks, and beverages
• Conduct regular inventory checks to ensure adequate stock levels
• Coordinate with vendors on orders, deliveries, and issue resolution

Administrative & Business Support

Submit invoices, vendor bills, and expense documentation for processing

• Provide administrative support for employee travel requests and documentation
• Assist with onboarding coordination, including preparing workspaces, equipment, and welcome materials
• Serve as a general administrative support resource for onsite office needs

Events & Onsite Support

• Provide onsite support for meetings, workshops, company events, and visiting staff
• Coordinate catering, room setup, materials, and logistics
• Support planning for small celebrations, holiday events, and team activities

Mail, Shipping & Logistics

• Manage incoming and outgoing mail, packages, and courier services
• Coordinate shipments, returns, and other logistics requests

Qualifications

• 1–3 years of experience in office administration, receptionist, or similar roles
• Bilingual preferred (English and Chinese) to support communication with vendors and stakeholders
• Strong organizational skills with high attention to detail
• Excellent interpersonal and communication skills
• Ability to multitask and remain composed in a dynamic office environment
• Reliable, proactive, and able to work independently