Executive Assistant Job at C-SUITE ASSISTANTS in New York
C-SUITE ASSISTANTS, New York, NY, US
Executive Assistant to Chief Operating Officer, Global Aviation Investment Firm, Meatpacking District, NYC
Our client, a large and growing global firm that invests in aviation, is looking for an Executive Assistant to one of the Founders/COO. This is not a traditional EA role-it’s a blend of managing day to day logistics as a true “right hand” strategist. This is an ideal opportunity for someone who thrives in a fast-paced, agile environment with at least 5 years of “high touch” executive level support. Key qualities for success are having a creative mindset, the ability to run key projects and problem solve with little intervention. This is an in-person role in their office in the meatpacking district.
About the Job:
- Optimize the COO’s time handling complex global calendar management/ meeting scheduling and understanding shifting priorities; attend some meetings, as needed
- Arrange domestic and international travel arrangements and itineraries
- Prioritize inbox and craft emails on his behalf
- Information gatekeeping: Coordinate key meetings and projects with internal stakeholders including preparing briefings and research ensuring the COO is 3 steps ahead; act as a conduit to the team/direct reports
- Arrange special events, dinners
- Expense reporting,
- Some personal work; errands, ad hoc requests
- Ad hoc projects
- Salary Plus Discretionary Bonus, Comprehensive Health Benefits
About You:
- At least 5 years of experience as an Executive Assistant to a busy high- level executive, preferably in the private equity or overall investment space.
- Bachelor’s Degree
- Very detail oriented and organized with superior project management skills
- High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence
- Microsoft Office Suite; tech savvy
- A creative mindset that is looking to solve problems; excellent communication skills with a true collaborative approach and “high-end” service mentality
- Warm, engaging and agile