The Nagler Group
Executive Assistant – Temp to Perm
Location: Dorchester, MA
Schedule: 100% onsite; potential for 1–2 remote days/week after training
Hours: 30–40 hours/week
Pay: $30–$40/hour
Key Responsibilities
Executive Support & Office Management
- Schedule all executive meetings and manage the Executive Office meeting room calendar.
- Receive, triage, and schedule appointment requests for the CEO; communicate updates and prioritizations as needed.
- Serve as a liaison between the Executive Office and internal/external stakeholders.
- Maintain office supplies, equipment, organized filing systems, and tickler files.
- Draft, proofread, and route executive correspondence—including letters, memos, newsletters, flyers, and reports.
- Ensure full compliance with mandatory trainings and maintain appropriate documentation.
Board & Senior Leadership Support
- Prepare, distribute, and maintain minutes for Board meetings and Senior Management meetings.
- Track and follow up on action items and deadlines.
- Assist Chief of Staff with planning and hosting external groups.
Newsletter Production
- Produce and distribute the internal staff newsletter on a regular schedule.
Event & Meeting Coordination
- Gather needs and logistics for Executive Office meetings and events.
- Support arrangement of events involving CEO participation, including internal and community functions.
- Manage invoices and billing for Executive Office activities.
Additional Duties
- Coordinate farewell celebrations for departing staff.
- Prepare award nominations for community and staff recognition.
- Support Board members with community engagement activities.
- Assist in administering donated funds in partnership with the Chief of Staff.
- Perform other duties and provide support at additional locations as needed.