MK Search
We’re partnering with an organization located in the Galleria that’s looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role — you’ll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes.
Key Responsibilities:
Office & Facilities Operations
- Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times
- Serve as the main liaison with building management, service providers, and vendors
- Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs
- Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable
- Oversee office expenses, invoices, and vendor billing with strong attention to detail
- Lead office buildouts, relocations, or reconfigurations as needed
- Prepare workspaces and access for new team members in partnership with internal teams
- Identify opportunities to streamline processes and improve operational efficiency
Executive & Leadership Support
- Provide hands-on administrative support to senior leadership
- Manage calendars, scheduling, and meeting logistics
- Prepare leadership for meetings by organizing materials, agendas, and key details
- Coordinate travel arrangements and itineraries
- Support special projects and leadership initiatives as they arise
- Handle sensitive information with discretion and professionalism
Coordination & Communication
- Act as the central hub for office logistics and internal coordination
- Support onsite meetings, leadership sessions, and visiting guests
- Maintain consistent standards for office presentation and hospitality
- Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations
Qualifications :
- 5+ years of experience in office management, executive support, or a blended operations role
- Experience supporting senior or executive-level leaders
- Experience with office buildouts, relocations, or space planning
- Background in a corporate or professional services environment
- Proven ability to independently run an office without constant direction
- Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease
- Polished, professional, and confident in a fast-paced environment
- Self-motivated problem-solver who figures things out and takes initiative
- Strong written and verbal communication skills
- Comfortable wearing many hats — no task is “too small”
- Proficient with Microsoft Office and scheduling tools