Executive Assistant Job at Moodys Northwest Consulting in Bellevue

At MoodysNWC, we’re looking for a proactive, adaptable, and highly organized Executive Assistant / Operations Coordinator who thrives on keeping leaders, people, processes, and priorities moving. In this role, you’ll serve as a trusted partner to senior leaders while also owning key operational and administrative functions that keep our consulting business running smoothly. You’ll manage the details, anticipate needs, and ensure nothing slips through the cracks in our fast-paced environment.

This is a hybrid role based in Bellevue, WA, requiring a minimum of 3 in-office days per week. The Executive Assistant / Operations Coordinator will report to the HR & Operations Manager and work closely with senior leadership.

What You’ll Own

Executive & Leadership Support

• You’ll be a steady, proactive presence behind the scenes for senior leaders.
• Manage calendars, schedule meetings, and coordinate complex logistics for senior leaders
• Prepare meeting agendas, materials, and follow-ups for key internal meetings
• Attend select meetings to capture notes, decisions, and action items, and distribute summaries
• Support travel booking and logistics for senior leaders
• Anticipate leadership needs, manage shifting priorities, and follow through on assigned tasks
• Act as a point of coordination between leadership and internal teams

Operations & Office Management

• You’re the hub of daily operations and office logistics.
• Manage office supplies, mail, and IT equipment inventory
• Ensure new hires are fully set up before Day 1 (laptops, workspace, system access, welcome materials)
• Run and coordinate new hire orientation to ensure a smooth onboarding experience
• Coordinate conference room bookings and in-office schedules
• Manage the operations inbox—triage requests and route them appropriately
• Track recurring internal tasks and deadlines to support operational accountability
• Compile and share a regular report of upcoming deliverables, deadlines, and operational priorities with leadership
• Plan and coordinate internal events, team offsites, and client appreciation efforts
• Coordinate with vendors and manage basic service relationships
• Handle administrative tasks such as filing, document preparation, and collecting signatures

Qualifications

• 2–3 years of experience as an Executive Assistant, Operations Coordinator, Office Manager, or in administrative/operations support
• Strong written and verbal communication skills
• Highly organized with excellent time management and follow-through
• Tech-savvy and a fast learner; proficient in Microsoft Office and Google Workspace
• Professional judgment and discretion in handling confidential information
• Bonus: Experience working in consulting, professional services, or startup environments

About Us

Moodys NWC is a result-driven management consulting firm headquartered in the Seattle metropolitan area. We specialize in best-fit consulting based on client needs, with a focus on all aspects of digital product management. We have an active role that we are looking to assist our premier client with and are looking for an experienced consultant with the right set of values. For us, personality fit is paramount. We are looking for self-starters who are experienced but flexible in their approach and have a customer-focused outlook. Our consultants go above and beyond, focus on the end goal, and do what it takes to deliver the desired results. If you are someone who fits the above job description, then please look at the specific opportunity and let us know why you are a good fit for Moodys NWC.

Our compensation reflects the cost of labor across several US geographic markets. The salary for this position ranges from $60000/year in our lowest geographic market up to $75000/year in our highest geographic market. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience. Other forms of compensation are offered in the form of medical, vision, and dental benefits.

Moodys NWC believes in a culture of diversity, acceptance, and belonging. We are committed to being an equal opportunity employer and hiring without discrimination, including based on race, color, creed, national origin, sex, marital status, age, sexual orientation, gender identity, disability, medical status, or veteran status. Moodys NWC complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, please submit a contact form here: https://moodysnwc.com/contact-us/