Additional Ventures seeks an Executive Assistant (EA) to primarily support to the Chief Executive Officer (CEO). The EA will work remotely. The EA will perform varied and complex administrative functions while exercising confidentiality, discretion, and independent judgment. Responsibilities may include, but are not limited to, coordinating intricate scheduling, organizing, and implementing program-specific support, triaging, and prioritizing incoming requests/issues, and managing issues in a diplomatic and professional manner. This position generally works behind the scenes to solve problems, assist in award workstreams, and streamline administrative and operations efforts.
Our team at Additional Ventures is focused on solving the biggest problems in biomedical research. We believe that strategic investment into areas where we can have an outsized impact and accelerate progress will be transformative. We focus our biomedical work on a rare congenital heart condition called single ventricle heart disease, a disease that affects both quality and duration of life and for which there is no cure. All our work is grounded in our guiding principles of urgency, impact focus, agility, and collaboration as we work towards our goal of a functional cure for single ventricle heart disease. We utilize high-touch, responsive grant programs that support investigators and their work in creative ways to yield impactful results.
Job Responsibilities
- Strategically manage all aspects of the CEO’s schedule, with an ability to ensure that the CEO’s time is prioritized appropriately against daily and long-term activities
- Take meeting minutes, document decisions, and track action items to ensure follow-through.
- Act as a trusted representative of the CEO, exercising sound judgement and discretion when handling sensitive or confidential information.
- Identify opportunities to improve administrative processes, workflows, and systems to increase efficiency and effectiveness.
- Schedule meetings with internal and external stakeholders, such as for progress reporting with grantees and quarterly meetings with the Scientific Advisory Board
- Build strong relationships with internal and external stakeholders, and making the appropriate judgment calls when prioritizing requests and troubleshooting issues
- Provide administrative and office support with a high degree of accuracy and timeliness, such as tracking basic financial transactions, developing summary-level information on programs, and preparing organization-wide communications
- Manage all aspects of travel arrangements for the team, with an ability to balance individual travel needs/preferences with budget/policy direction
- Support the planning and execution of internal and external events, including location scouting, scheduling, document preparation, event logistics, on-site support, and travel.
- Support in the planning and execution of team quarterly on-site meetings, at varied locations
- Up to 10% travel is required.
Credentials and Key Skills
- 3+ years of experience and Bachelor’s degree or equivalent experience required
- Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
- Superior organizational skills and attention to detail and quality
- Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with professionalism
- Ability to create team and organizational systems to solve recurring problems
- Ability to effectively work on a team in a complex, fast-paced environment
- Proficiency in Microsoft Office software applications and the ability to quickly learn new software programs related to daily responsibilities
- Ability to work entirely remotely
About Additional Ventures
Additional Ventures is a nonprofit foundation that aims to accelerate research progress and improve clinical care for children born with single ventricle (SV) heart defects so that they have a normal duration and quality of life. Although one in one hundred children are born with a congenital heart defect, there are limited options for those with the most complex forms, including SV. For these individuals, there is no cure. With rapid advances in areas like genomics, single-cell technologies, and tissue engineering, now is the time to coordinate concerted efforts to understand how to overcome this devastating, complex disease. For more information, visit www.additionalventures.org.
Additional Ventures is an equal opportunity employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills, and experiences within our workforce. Research shows that women and minority groups often only apply to open roles if they meet 100% of the listed criteria. Additional Ventures encourages everyone — including women, people of color, individuals with disabilities, veterans, and those in the LGBTQIA+ community — to apply for our open roles if they believe they are the right fit for our growing team.