Litigation Legal Secretary, San Francisco Job at Adams & Martin Group in San Fra

Adams & Martin Group has partnered with a well-established defense litigation practice to identify a Legal Assistant / Secretary for their San Francisco office. This hybrid position (three days onsite) provides essential administrative and litigation support to a team of attorneys. The role is ideal for a reliable, detail-oriented professional who can manage multiple priorities, handle e-filing processes, and contribute meaningfully to a collaborative, client-focused team. The organization promotes a people-first culture grounded in work-life balance, inclusion, and professional growth.

Responsibilities

Attorney & Litigation Support
Provide day-to-day administrative support to attorneys with active litigation caseloads
Assist with defense litigation matters across multiple practice areas

Document Preparation & Filing
Draft, format, edit, and finalize pleadings, motions, and correspondence
Perform state and federal court filings, including mandatory e-filing

Case & File Management
Maintain and organize case files both physically and electronically
Manage matter openings, conflict checks, and engagement letters

Scheduling & Calendar Management
Coordinate court hearings, depositions, meetings, and deadlines
Manage calendars for multiple attorneys with varying priorities

Billing & Invoicing
Assist with client billing, including processing proformas and sending invoices

Team Collaboration
Work closely with attorneys and administrative staff to support cohesive service delivery
Contribute to team projects and assist with additional tasks as needed

Qualifications
5+ years of experience as a legal assistant or secretary, with strong California and federal court exposure
Proficiency in e-filing, calendaring, and billing processes
Ability to independently manage workflows, deadlines, and competing priorities for multiple attorneys
Excellent command of grammar, formatting, and professional communication
High level of discretion, ethics, and confidentiality
Proficiency in Microsoft Office and document management systems

Work Environment
Hybrid schedule: three days onsite in the San Francisco office
Collaborative and client-focused environment supporting defense litigation matters
Emphasis on work-life balance, inclusion, professional development, and strong internal community
Comprehensive benefits package: 100% employer-paid medical, dental, and vision; PTO (10 sick days, 10-15 vacation days based on experience, plus personal day); retirement plan with employer match and profit sharing

This law firm offers competitive salary, full benefits package, and a hybrid work schedule after training (onsite & remote).

Please submit your resume for your confidential consideration.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.