We are seeking a detail-oriented and proactive Marketing & Administrative Assistant to support our client's marketing operations and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple projects, and is passionate about organizational excellence. The ideal candidate has strong administrative skills including Microsoft Excel and Word (mail merge, formatting, etc.)This role is 2 days a week in office and 3 days remote and offers a competitive base compensation and benefits package.
Key Responsibilities:
- Oversee production of promotional items and print materials
- Manage the organization’s online store and maintain inventory
- Organize and manage digital assets, files, photos, and marketing collateral
- Coordinate logistics for delivery of marketing materials to regional offices and events, including shipping and tracking
- Serve as liaison with Accounts Payable; process and file vendor invoices
- Update records in response to returned direct mail
- Provide administrative support to the Chief Marketing Officer, including calendar management, travel arrangements, and meeting logistics
Qualifications:
- Bachelor’s degree in communications, marketing, English, journalism, or related field preferred
- 3–5 years of experience in administrative support roles
Skills:
- Excellent written and verbal communication skills
- Strong computer proficiency (Microsoft Office, Internet); familiarity with WordPress, Adobe Creative Suite, Canva, and media management tools is a plus
- Basic graphic design skills preferred
- Tech-savvy and quick to learn new software
- Experience with project management platforms (e.g., Asana) is a plus
- Exceptional organizational and time management abilities
- Strong interpersonal skills and a customer service mindset
- Dependable, diplomatic, and able to work both independently and as part of a team
“Equal Opportunity Employer/Veterans/Disabled
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