Job Title: Administrative Assistant 2
Location: Tucson AZ 85745
Start Date 5 January 2026
Pay Range: $17-$18/hr On-Site
Daily Schedule: 07:00 AM - 03:00 PM
Estimated Duration 12 months
Job Description
The main function of an administrative assistant/executive assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions.
A typical administrative assistant acts as information and communication managers for an office.
Job Responsibilities:
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
Skills:
• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
Education/Experience:
• High school diploma or GED required.
• 0-2 years experience required
Typical task breakdown:
- Ensure calendar alignment with managers
- Process any travel requests and expense reports
- Planning events.
- Development of presentations as required.
- Work with the team to provide additional support as time is available.
Interaction with team:
- Collaboration with a local and global team.
- 5days in the office is now required and people will be regularly in office to support and engage.
- Global team interaction through Conference calls with teams on differing time zones.
Team Structure
- Will primarily support 2 senior managers, but also provide support to the larger team located in Tucson.
About 50 people locally.
Work environment:
- Office only. 5-days/wk
Top 3 Skills
- Well organized.
- Capability to use Microsoft Office Tools.
- Powerpoint presentation development.
- Communication
Additional Technical Skills (Required)
- Microsoft Excel
- Powerpoint design.
- (Desired) - Soft Skills
- Extraordinary organization
- Communication