Project Coordinator, Water Safety & Activities Team (Part-time)

Project Coordinator, Water Safety & Activities Team (Part-time) We are seeking a highly organized, systems-driven Project Coordinator responsible for ensuring operational details are documented, tracked, and closed out to completion. This role transforms field input into clear, accurate, and professionally formatted deliverables, builds and maintains tracking systems, and ensures accountability across projects and operations. The ideal candidate is highly computer‑proficient, an exceptional written communicator, and proactive by nature.

Base pay range $40.00/hr - $45.00/hr

Responsibilities

sDevelop, manage, and maintain operational systems, tracking tools, and standardized document templates that support efficiency, consistency, and accountability

.Oversee schedule coordination and travel logistics, ensuring plans are aligned, documented, and confirmed

.Collect, synthesize, and translate information from field teams and stakeholders into clear, accurate, and professionally formatted deliverables, including After Action Reports (AARs), SOPs, EAPs, agendas, and daily operational logs

.Track action items, decisions, and deliverables across projects and ensure timely follow-through to final completion and submission

.Design and oversee equipment inventory, maintenance, safety, and registration tracking systems; coordinate with field teams to gather inspection data and confirm close‑out of required actions

.Compile and analyze operational data to produce reports that identify trends, risks, gaps, and performance

.Support project planning and cross‑department alignment by documenting plans, monitoring progress, and identifying opportunities to improve workflows and communication

.Maintain organized digital and physical filing systems with clear naming conventions, version control, and easy accessibility

.Provide administrative and financial support related to documentation, budget tracking, invoicing, and expense reconciliation

.Ensure accuracy, consistency, and a high standard of written communication across all documents and reports

Required Qualifications

nsProficiency in Microsoft Office (Excel, Word, PowerPoin

t)Strong Excel skills, including data entry, basic data analysis, formulas, and pivot table

s.Advanced document formatting, editing, and presentation design skill

s.Familiarity with AI-powered productivity tools (e.g., Microsoft Copilot, Gemini

).Excellent organizational, written, and verbal communication skill

s.Ability to manage multiple priorities, track work across teams, and follow through to completio

Preferred Qualifications

onsExperience in project coordination, operations, or administrative rol

es.Familiarity with tracking systems, document control, or operational reporti

ng.Experience supporting field-based or fast-paced operational tea

ms.Comfort working with schedules, logistics, and cross-department workfl

ws.Microsoft Office Specialist (MOS) certification in Excel, Word, or PowerPoi

nt.Experience with Excel macros or advanced reporting too

ls.Familiarity with collaboration features in Microsoft 3

65.Certification or coursework in AI tools (e.g., Microsoft Copilot, Google AI Essentials, ChatGPT for productivit

y).Experience using AI tools for meeting summaries, content drafting, reporting, or task automati

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