HR Coordinator Job at Burnett Specialists in Spring

HR Coordinator - The Woodlands, TX

Type: Direct Hire Hours: 8:00 - 5:00. Full time in office with flexibility to work remote when needed Pay Rate: $50,000-65,000 Benefits: HVD, 401K with 4% match, Profit sharing

Responsibilities

Support full-cycle recruiting and onboarding processes, including pre-screening candidates, coordinating interviews, initiating pre-employment requirements (background checks, drug and alcohol testing, physicals, I-9 verification, etc.), and facilitating new hire orientation.

Ensure completion, accuracy, and timely submission of all new hire documentation and onboarding materials.

Coordinate system access for new hires, ensuring availability of required internal platforms and tools.

Assist in developing and updating job descriptions by collaborating with department leaders to define role requirements and competencies.

Maintain accurate and up-to-date employee files in both digital and physical formats.

Coordinate job postings across internal and external platforms and work with third-party recruiting or staffing partners as needed.

Accurately enter and update employee data related to hires, terminations, promotions, benefits, and status changes.

Route HR-related invoices to Accounts Payable for processing.

Provide on-site HR support to an operational facility approximately 12 days per week.

Assist with annual open enrollment, benefits administration, and reporting.

Monitor labor law compliance postings and ensure timely distribution and display across all company locations.

Respond to employee and applicant inquiries via phone and email regarding HR policies, procedures, and general questions.

Administer and maintain HRIS systems, including front-office and back-office functionality.

Generate ad hoc and standard HR reports as requested.

Manage internal company communications and messaging platforms.

Create and distribute internal newsletters or announcements as assigned.

Manage electronic forms and workflow tools related to HR processes.

Support and utilize the company's operational management framework.

Track, document, and report compliance with required training, certifications, licenses, and continuing education.

Assist in administering employee recognition and incentive programs.

Refer complex or sensitive employee relations matters to the HR Manager.

Partner with external HR service providers and support benefits and retirement plan administration in coordination with leadership.

Assist with special projects and perform additional duties as assigned.

Competencies

Excellent verbal and written communication skills

Strong interpersonal and relationship-building skills

Exceptional organizational skills and attention to detail

Strong time management skills with the ability to meet deadlines

Analytical thinking and problem-solving abilities

Ability to manage multiple priorities in a fast-paced environment

High level of integrity, professionalism, and confidentiality

Working knowledge of employment laws and HR best practices

Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint)

Experience with or the ability to quickly learn HRIS and talent management systems

Ability to work independently with minimal supervision while collaborating effectively with leadership and team members

Education & Experience

Bachelor's degree in Human Resources, Business Administration, or a related field required

HRIS experience preferred

Experience supporting recruiting, onboarding, benefits, and HR operations strongly preferred

Demonstrated ability to manage sensitive information with discretion

Strong teamwork mindset and adaptability to company culture and values