Mortenson Construction
Finance Executive Assistant
SUMMARY
Mortenson is currently seeking an Executive Assistant that will be responsible for providing support to executive finance leaders in a manner reflecting the company's values and unwavering commitment to deliver an exceptional experience to our customers, business associates, and team members.
RESPONSIBILITIES
Manage calendar and schedule meetings
Make travel arrangements and reservations
Prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner
Create visuals and presentations for internal and external audiences, draft written communications - from ideas and concepts to finished product
Coordinate large meetings from planning to execution, including venue selection, room reservations, video conferencing, material distribution, catering, communication, and team member gifts (if needed)
Organize and support defined annual business planning processes for Finance Leadership Team
Communicate and handle incoming and outgoing electronic and written communication
Manage expense reporting in an accurate and timely manner
Project management responsibilities as assigned
Support and coordinate onboarding of new team members reporting directly to supported executives
Maintain and create filing and tickler systems, organizing paperwork, prioritizing, etc.
Effectively work and build relationships with those of diverse backgrounds and organizational levels
Make and answer telephone calls promptly, efficiently, professionally, and in a welcoming and friendly manner
All other duties as assigned
QUALIFICATIONS
Bachelor's degree preferred, but not required
Minimum of 7 years supporting executives in a corporate environment
Highly proficient in Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint), ability to learn and become proficient with online survey tools (SurveyMonkey) and other online tools as needed, core infrastructure systems (Oracle), and basic understanding of computer networks
Consistently maintain a high level of professionalism and confidentiality
Anticipate needs, problems, critical issues, and opportunities as they arise; along with the capability to creatively problem solve and deliver viable solutions
Excellent written and verbal communication skills and attention to detail are of vital importance
Interact with a wide variety of staff and management at all levels in an ever-changing environment while remaining flexible, resourceful, proactive, and efficient
Unimpeachable degree of confidentiality with sensitive and confidential information, extreme discretion, and prudence is imperative as this role will have access to financial and personnel data
Ability to perform complicated assignments as well as mundane tasks
A good sense of humor, positive attitude, and helpful demeanor are essential
Active listening skills and effective communication including an openness to diverse input and feedback
Ability to conduct basic research; can comfortably navigate the Internet, filter out pertinent information and provide documentation and summary of research results
A few benefits offered include:
Medical and prescription drug plans that includes no additional cost vision coverage
Dental plan
401k retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer paid Life, AD&D, and disability insurance
No-Cost mental health tool and concierge with extensive work-life resources
Tuition reimbursement
Adoption Assistance
Gym Membership Discount Program
Base Pay Range The base pay range for this role is
$38.51 - $51.97 . (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
Please make note:
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible
EQUAL EMPLOYMENT OPPORTUNITY Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
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RESPONSIBILITIES
Manage calendar and schedule meetings
Make travel arrangements and reservations
Prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner
Create visuals and presentations for internal and external audiences, draft written communications - from ideas and concepts to finished product
Coordinate large meetings from planning to execution, including venue selection, room reservations, video conferencing, material distribution, catering, communication, and team member gifts (if needed)
Organize and support defined annual business planning processes for Finance Leadership Team
Communicate and handle incoming and outgoing electronic and written communication
Manage expense reporting in an accurate and timely manner
Project management responsibilities as assigned
Support and coordinate onboarding of new team members reporting directly to supported executives
Maintain and create filing and tickler systems, organizing paperwork, prioritizing, etc.
Effectively work and build relationships with those of diverse backgrounds and organizational levels
Make and answer telephone calls promptly, efficiently, professionally, and in a welcoming and friendly manner
All other duties as assigned
QUALIFICATIONS
Bachelor's degree preferred, but not required
Minimum of 7 years supporting executives in a corporate environment
Highly proficient in Microsoft Suite (Outlook, Teams, Word, Excel, PowerPoint), ability to learn and become proficient with online survey tools (SurveyMonkey) and other online tools as needed, core infrastructure systems (Oracle), and basic understanding of computer networks
Consistently maintain a high level of professionalism and confidentiality
Anticipate needs, problems, critical issues, and opportunities as they arise; along with the capability to creatively problem solve and deliver viable solutions
Excellent written and verbal communication skills and attention to detail are of vital importance
Interact with a wide variety of staff and management at all levels in an ever-changing environment while remaining flexible, resourceful, proactive, and efficient
Unimpeachable degree of confidentiality with sensitive and confidential information, extreme discretion, and prudence is imperative as this role will have access to financial and personnel data
Ability to perform complicated assignments as well as mundane tasks
A good sense of humor, positive attitude, and helpful demeanor are essential
Active listening skills and effective communication including an openness to diverse input and feedback
Ability to conduct basic research; can comfortably navigate the Internet, filter out pertinent information and provide documentation and summary of research results
A few benefits offered include:
Medical and prescription drug plans that includes no additional cost vision coverage
Dental plan
401k retirement plan with a generous Mortenson match
Paid time off, holidays, and other paid leaves
Employer paid Life, AD&D, and disability insurance
No-Cost mental health tool and concierge with extensive work-life resources
Tuition reimbursement
Adoption Assistance
Gym Membership Discount Program
Base Pay Range The base pay range for this role is
$38.51 - $51.97 . (Actual range is higher for the following office locations: Denver, CO and Chicago, IL - 5%, Seattle, WA, and Portland, OR - 10%, Washington, D.C. - 12.5%).
Base pay is positioned within the range based on several factors including an individual's knowledge, skills, and experience, with consideration given to internal equity.
Please make note:
Visa sponsorship is not offered for this position.
Our postings are typically open a minimum of 5 days and an average of 44 days.
ABOUT MORTENSON As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.
Let's Redefine Possible
EQUAL EMPLOYMENT OPPORTUNITY Your uniqueness brings new and creative perspectives to the team. Mortenson is committed to providing equal opportunities of employment (EOE) to all individuals, regardless of your race, religion, gender, national origin, age, veteran status, disability, marital status or any other legally protected category.
Other Items to Note
Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.
Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status (e.g., H1B status, 0-1, TN, CPT, OPT, etc.). We are unable to sponsor or take over sponsorship of an employment Visa at this time.
#J-18808-Ljbffr