Virtua Health
HIM Analyst - Mt. Holly - 1st Shift (Full Time, Tues-Fri 8am-4:30pm, Sat 7am-3:3
Virtua Health, Mount Holly, New Jersey, United States
HIM Analyst - Mt. Holly - 1st Shift (Full Time, Tues-Fri 8am-4:30pm, Sat 7am-3:30pm)
Job Summary
Protects and maintains the security and confidentiality of patient data and medical information. Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of preparing, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients’ legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.
Position Responsibilities
Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into the document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
Assess all scanned images against accuracy and quality requirements, monitor manual index queues of unassigned images and maintain scanning equipment according to procedure for optimal performance.
Daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
Ensure accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
Perform analysis of documentation and accurately assign physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
Provide assistance, education and guidance to physicians/providers for completion of any deficiencies.
Validate accuracy of physician/provider deficiencies on incomplete medical records, identify and notify physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.
Monitor timely completion of medical records and send suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
Validate multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; report and elevate discrepancies.
Assist with monitoring and tracking unbilled accounts: help troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilize inter‑departmental shared files, and communication workflows within Epic to resolve issues, perform corrections of registration data of patients’ post discharge and raise appropriate escalations.
Reconcile paper medical records with hospital census to ensure receipt of all patient records.
Maintain paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Perform final quality control review of paper documents prior to destruction.
Ensure flow of clinical documentation to appropriate work queues for internal and external audits.
Perform and participate in quality audits and reviews. Disclose patient information to appropriate parties and ensure that information released from HIM is in accordance with applicable regulations and guidelines.
Position Qualifications
2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).
Strong knowledge of medical record format.
Ability to perform computer functions in a Microsoft Windows environment.
Ability to be detail-oriented and perform tasks at a high level of accuracy.
Ability to make sound decisions and demonstrate teamwork skills.
Demonstrates strong verbal and written communication skills; customer service focused.
Ability to operate scanning hardware preferred.
Previous experience in a hospital HIM department preferred.
Previous experience with an electronic legal health record system preferred.
Knowledge of medical terminology preferred.
High School diploma or equivalent.
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Protects and maintains the security and confidentiality of patient data and medical information. Ensures integrity of all clinical documentation images and Master Patient Index by performing the functions of preparing, scanning, indexing and quality audits/control of all medical record documents in a timely and accurate manner. Facilitates electronic health record documentation completion by identifying all deficiencies and assisting physicians in the electronic completion of them. Handles all aspects of preparation and distribution of information available in the patients’ legal health record as requested by appropriate individuals and hospital departments. Preserves the integrity of the Legal Health Record and adheres to all policies and procedures.
Position Responsibilities
Responsible for document capture of paper records (including prepping, scanning, indexing, quality review, etc.) into the document management system (OnBase), and manages electronic images in OnBase and Epic (Electronic health record).
Assess all scanned images against accuracy and quality requirements, monitor manual index queues of unassigned images and maintain scanning equipment according to procedure for optimal performance.
Daily monitoring and completion of Epic In-basket work queues for MyChart and Release of Information requests and PAT Work queues in OnBase for scheduled surgeries.
Ensure accuracy of demographic information, including identification of patient merges/duplicates, baby name changes in Epic ensuring accuracy with state registry application, and other system updates.
Perform analysis of documentation and accurately assign physician/provider deficiencies to ensure timely completion and adherence to regulating agency requirements for completion of legal health records (DOH, CMS, Joint Commission, Medical Staff Rules and Regulations, etc.).
Provide assistance, education and guidance to physicians/providers for completion of any deficiencies.
Validate accuracy of physician/provider deficiencies on incomplete medical records, identify and notify physicians who are eligible for suspension by electronic delivery using the EPIC EHR system.
Monitor timely completion of medical records and send suspension letter notification to physicians who have not completed their delinquent charts in the appropriate timeframe, according to Medical Staff rules, regulations and bylaws.
Validate multiple system interfaces to ensure receipt of accurate clinical information into the electronic legal health record; report and elevate discrepancies.
Assist with monitoring and tracking unbilled accounts: help troubleshoot accounts on the Discharged Not Final Billed report to aid department in meeting Accounts Receivable goals, utilize inter‑departmental shared files, and communication workflows within Epic to resolve issues, perform corrections of registration data of patients’ post discharge and raise appropriate escalations.
Reconcile paper medical records with hospital census to ensure receipt of all patient records.
Maintain paper record storage areas for accessibility until destruction of original documents ensuring all records are securely maintained. Perform final quality control review of paper documents prior to destruction.
Ensure flow of clinical documentation to appropriate work queues for internal and external audits.
Perform and participate in quality audits and reviews. Disclose patient information to appropriate parties and ensure that information released from HIM is in accordance with applicable regulations and guidelines.
Position Qualifications
2 years of medical office experience required or equivalent in education (minimum of AAS in HIM).
Strong knowledge of medical record format.
Ability to perform computer functions in a Microsoft Windows environment.
Ability to be detail-oriented and perform tasks at a high level of accuracy.
Ability to make sound decisions and demonstrate teamwork skills.
Demonstrates strong verbal and written communication skills; customer service focused.
Ability to operate scanning hardware preferred.
Previous experience in a hospital HIM department preferred.
Previous experience with an electronic legal health record system preferred.
Knowledge of medical terminology preferred.
High School diploma or equivalent.
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