Quanta Infrastructure Solutions Group
Document Controls Specialist
Quanta Infrastructure Solutions Group, Adelanto, California, United States, 92031
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Document Controls Specialist
role at
Quanta Infrastructure Solutions Group
About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role The on-site Document Controls Specialist is responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet-based reports. The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.
What You'll Do
Setup and maintain the Procore document management Systems and tools
Review and distribute project documents
Prepare/receive Project Document Submittals
Provide RFI and Submittal Status Reports to the Project Team for Review and Action
Support the Review and Response to client Comments
Provide ProCore and document control support to the Site Team as required
Manage and maintain all project documents in both electronic and hard copy formats, as required by the project
Collaborate in the development, implementation, and maintenance of document control procedures, ensuring compliance with company and regulatory standards
Oversee the project closeout process, ensuring all documentation is complete and accurate
Collaborate with various departments to ensure document control needs are met
Utilize project management software for document management and project tracking, with Procore preferred
Ensure proper document distribution via workflow within predefined Key Performance Indicators (KPIs)
Ensure all documents meet regulatory compliance standards
Conduct audits of documentation processes, and prepare compliance reports as needed
Proactively identify and resolve issues related to compliance and accuracy
Distribute documents to appropriate stakeholders
Performs any other duties assigned
Adheres to internal standards, policies, and procedures
Lead initiatives to improve document control practices and policies, staying current on best practices and evolving industry standards
What You'll Bring
4+ years of experience in construction or engineering document control. Project closeout experience is preferred
Experience with California regulatory agencies is preferred
Ability to adapt to meet project needs
Experience working with quality documents is preferred
Proficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)
Strong organizational skills, attention to detail, and ability to work collaboratively within a project team
Excellent written and verbal communication skills
Experience supporting power generation or oil and gas facility construction projects - A plus!
Experience with Procore as the Document Management System
Experience with other Document Management Systems
Experience working with a Project Team
Must be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking, lifting, stretching, climbing, and crawling in both on-site and office environments
Must be able to work in varying environmental conditions and uneven terrain
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Compensation Range The anticipated compensation for this position is USD $35.00/Hr. - USD $50.00/Hr. depending on experience and qualifications.
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact our Company’s Human Resources department.
Referrals Referrals increase your chances of interviewing at Quanta Infrastructure Solutions Group by 2x
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Document Controls Specialist
role at
Quanta Infrastructure Solutions Group
About Us QISG leverages Quanta’s comprehensive resources to deliver collaborative solutions for our partners' energy infrastructure needs. We use in-house talent, expertise and resources to plan, design, engineer, manage, conduct maintenance on and construct projects.
Our turnkey service capabilities provide our customers with efficiency, consistency, attention to detail and safe execution. The QISG team brings together Engineering, Safety, Quality, Material Procurement, QA/QC, Right-of-Way Acquisition, Scheduling, Environmental Planning, Permitting, Title and Land Management expertise that ensure outstanding results for our clients.
About This Role The on-site Document Controls Specialist is responsible for providing project support services in the control of Project Documentation, in conformance with the Document Control System Procore and for providing project support services in accordance with the setup and implementation of the Cost and Contract Management System Unifier and other spreadsheet-based reports. The Document Control Specialist will be responsible for managing all project documents in both electronic and hard copy formats, implementing and maintaining document control procedures, and ensuring compliance with company and regulatory standards.
What You'll Do
Setup and maintain the Procore document management Systems and tools
Review and distribute project documents
Prepare/receive Project Document Submittals
Provide RFI and Submittal Status Reports to the Project Team for Review and Action
Support the Review and Response to client Comments
Provide ProCore and document control support to the Site Team as required
Manage and maintain all project documents in both electronic and hard copy formats, as required by the project
Collaborate in the development, implementation, and maintenance of document control procedures, ensuring compliance with company and regulatory standards
Oversee the project closeout process, ensuring all documentation is complete and accurate
Collaborate with various departments to ensure document control needs are met
Utilize project management software for document management and project tracking, with Procore preferred
Ensure proper document distribution via workflow within predefined Key Performance Indicators (KPIs)
Ensure all documents meet regulatory compliance standards
Conduct audits of documentation processes, and prepare compliance reports as needed
Proactively identify and resolve issues related to compliance and accuracy
Distribute documents to appropriate stakeholders
Performs any other duties assigned
Adheres to internal standards, policies, and procedures
Lead initiatives to improve document control practices and policies, staying current on best practices and evolving industry standards
What You'll Bring
4+ years of experience in construction or engineering document control. Project closeout experience is preferred
Experience with California regulatory agencies is preferred
Ability to adapt to meet project needs
Experience working with quality documents is preferred
Proficiency with Procore or similar document management systems. Strong skills in Microsoft Office Suite (Excel, Word, Adobe Acrobat)
Strong organizational skills, attention to detail, and ability to work collaboratively within a project team
Excellent written and verbal communication skills
Experience supporting power generation or oil and gas facility construction projects - A plus!
Experience with Procore as the Document Management System
Experience with other Document Management Systems
Experience working with a Project Team
Must be capable of performing physical activities such as lifting to 20 pounds at times, bending, standing, walking, lifting, stretching, climbing, and crawling in both on-site and office environments
Must be able to work in varying environmental conditions and uneven terrain
What You'll Get
Competitive Compensation
401(k) Retirement Plan
Holiday Pay
Paid Time Off (PTO)
Comprehensive Health Coverage
Pet Insurance
Employee Assistance Program (EAP)
Professional Development
Tuition Assistance
Employee Discount Program
Compensation Range The anticipated compensation for this position is USD $35.00/Hr. - USD $50.00/Hr. depending on experience and qualifications.
Equal Opportunity Employer All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law. We are an Equal Opportunity Employer, including disability and protected veteran status. We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact our Company’s Human Resources department.
Referrals Referrals increase your chances of interviewing at Quanta Infrastructure Solutions Group by 2x
#J-18808-Ljbffr