Mendocino College
Mendocino-Lake Community College District is currently accepting applications for a Business Services Technician to work in our Business Services department.
This is a full‑time, classified position, 40 hours per week, 12 months a year.
We are seeking an equity‑minded person who is committed to supporting our diverse student population and the District Mission. Please review our District Mission, Goals and Values at MLCCD - Mission, Goals and Values.
Under direction of the department manager, perform accounting clerical work and budget monitoring for District and special funded programs consistent with audit requirements, resolve discrepancies, assist with related budgetary records and reports and the annual District audit, provide service at a customer window, and provide technical support and training for the District accounting system.
APPLICATION PROCEDURE
Through this online portal submit the following documents: Completed online application Resume A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position Copy of transcripts Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee) Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success? Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students. SALARY AND BENEFITS
Salary Range (27): The starting monthly salary range is $4,804 – $5,044. There are seven annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President. Please see the current salary schedule here: MLCCD - Salary Schedule Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date. Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty‑one (21) paid holidays annually. Retirement: This position is eligible for CalPERS Retirement. RESPONSIBILITIES
Assist in the development and implementation of annual budgets for District and special funded programs, ensuring compliance with governmental accounting principles and auditing procedures. Collect monies received, issue receipts, and post credits and charges to student accounts, clubs, scholarships, and Treasury funds; track accounts receivables. Establish and maintain vendor information in the accounts payable database; monitor and order office supplies; process associated invoices for payment. Prepare bank deposits for various accounts and clubs, verify funds collected, match to funds reports, and deposit funds to appropriate accounts; post and attach receipts in record‑keeping software. Ensure delivery of funds for cashiering activities at various District locations; balance and replenish cash drawers; resolve cash register and credit card issues; manage safe operations. Process emergency funds for students, scholarships, and distribute checks; post information to computer systems; reconcile student refund accounts and associated journal entries. Process and submit all Financial Aid disbursements; run reports for Financial Aid Department; manage Bank Mobile information and processes. Audit and monitor budget accounts; notify department managers of significant variances; recommend methods of limiting expenditures or transferring funds; post budget and expense transfers. Utilize specialized governmental financial accounting software to prepare comparative reports, access databases, and send/receive electronic mail for federal and state reporting. Write instructions and procedures for implementing and maintaining the District’s accounting system; conduct ongoing training for employees. Analyze data, calculate, and prepare periodic reports in accordance with federal and state requirements. Correct discrepancies and resolve billing errors for scholarships, Athletics, and clubs; provide reports and write checks upon request. May prepare and approve invoices for payment. Run District credit card statements monthly and email cardholders; adjust and monitor District credit card limits as needed. Interpret regulations and governmental accounting policies and procedures; answer questions regarding Business Office/Accounting Department procedures and related matters; assist in resolving accounting discrepancies. May direct the work of short‑term, non‑continuing and student employees. Attend workshops as needed; perform special duties and other related duties as assigned. WORKING CONDITIONS
Office environment; subject to interruptions and distractions. PHYSICAL AND MENTAL STANDARDS
Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces. Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects. Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally. Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close‑up work. Hearing/Talking: frequent hearing and speaking in person and on the telephone. Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time‑limited assignments. Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test. EDUCATION
Required Education: Associate’s Degree Preferred Education: Bachelor’s Degree EXPERIENCE
One‑year full‑time experience as it reasonably relates to the assignment required. EDUCATION/EXPERIENCE EQUIVALENCY
Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year‑for‑year basis. LICENSE OR CERTIFICATE
This classification may require travel off campus while conducting District business. Must be able to coordinate for personal transportation. KNOWLEDGE OF
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students Principles, practices, terminology, and organizational structure used in accounting, auditing, and financial work pertaining to governmental or educational accounting Laws, regulations and policies governing the fiscal requirements of community college districts Principles of federal, state and local categorical/restricted programs Budget and financial analysis techniques Accounting software systems, concepts, operations, capabilities and application General financial management Modern office practices, procedures, and equipment Interpersonal skills using tact, patience, and courtesy Verbal and written communication skills ABILITY TO
Learn and interpret laws, rules, regulations and policies as they apply to governmental accounting Apply and perform governmental accounting, auditing principles and procedures Maintain a wide variety of complex and computerized files, records, and reports Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Meet schedules and timelines Plan, organize, prioritize, and schedule work Be detail oriented and produce accurate reports/documents Be flexible and receptive to change Work independently with little direction Work confidentially with discretion Complete work with interruptions and distractions Operate a variety of equipment including a computer and related software, typewriter, calculator, copier, and others as applicable IMPORTANT NOTES REGARDING APPLICATION PROCEDURE
All application materials must be received by 11:59 pm on the closing date indicated above. Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Incomplete application packets will not be accepted. Interviews are by invitation only. The college does not reimburse applicants for related travel expenses. SELECTION PROCEDURE
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile. CONDITIONS OF EMPLOYMENT
In accordance with Federal Law all employees must provide proof of eligibility to work in the United States; Must be fingerprinted through DOJ and FBI and have background clearance; and must take a TB test (once hired and every four years thereafter). Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention. Mendocino‑Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F‑1 Visa - OPT extension. COMMITMENT TO DIVERSITY
The Mendocino‑Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population. EEO STATEMENT
Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. ACCOMMODATIONS
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468‑3065 or via email at HRRecruiting@mendocino.edu.
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Through this online portal submit the following documents: Completed online application Resume A cover letter that succinctly addresses how your experience and professional qualifications prepare you for this position Copy of transcripts Contact information for 3 professional references (no letters please; letters submitted will not be reviewed by the screening committee) Be prepared to answer the following supplemental question during the supplemental questions of the application: If you are selected for this position, how will you demonstrate commitment to student & institutional success? Mendocino College welcomes applications from all qualified candidates who demonstrate sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of our community college students. SALARY AND BENEFITS
Salary Range (27): The starting monthly salary range is $4,804 – $5,044. There are seven annual step movements; initial placement will be at step 1, unless approved by the Superintendent/President. Please see the current salary schedule here: MLCCD - Salary Schedule Benefits: With no monthly premium contribution from the employee, we offer a comprehensive benefits package that includes family medical, dental, vision, EAP benefits and employee life insurance. Additional voluntary life insurance is available for employee purchase. Benefits are effective the first of the month following hire date. Holidays and Paid Time Off: The successful candidate will earn twelve (12) days of vacation and twelve (12) days of sick leave per year. Vacation leave increases with the length of service. There are twenty‑one (21) paid holidays annually. Retirement: This position is eligible for CalPERS Retirement. RESPONSIBILITIES
Assist in the development and implementation of annual budgets for District and special funded programs, ensuring compliance with governmental accounting principles and auditing procedures. Collect monies received, issue receipts, and post credits and charges to student accounts, clubs, scholarships, and Treasury funds; track accounts receivables. Establish and maintain vendor information in the accounts payable database; monitor and order office supplies; process associated invoices for payment. Prepare bank deposits for various accounts and clubs, verify funds collected, match to funds reports, and deposit funds to appropriate accounts; post and attach receipts in record‑keeping software. Ensure delivery of funds for cashiering activities at various District locations; balance and replenish cash drawers; resolve cash register and credit card issues; manage safe operations. Process emergency funds for students, scholarships, and distribute checks; post information to computer systems; reconcile student refund accounts and associated journal entries. Process and submit all Financial Aid disbursements; run reports for Financial Aid Department; manage Bank Mobile information and processes. Audit and monitor budget accounts; notify department managers of significant variances; recommend methods of limiting expenditures or transferring funds; post budget and expense transfers. Utilize specialized governmental financial accounting software to prepare comparative reports, access databases, and send/receive electronic mail for federal and state reporting. Write instructions and procedures for implementing and maintaining the District’s accounting system; conduct ongoing training for employees. Analyze data, calculate, and prepare periodic reports in accordance with federal and state requirements. Correct discrepancies and resolve billing errors for scholarships, Athletics, and clubs; provide reports and write checks upon request. May prepare and approve invoices for payment. Run District credit card statements monthly and email cardholders; adjust and monitor District credit card limits as needed. Interpret regulations and governmental accounting policies and procedures; answer questions regarding Business Office/Accounting Department procedures and related matters; assist in resolving accounting discrepancies. May direct the work of short‑term, non‑continuing and student employees. Attend workshops as needed; perform special duties and other related duties as assigned. WORKING CONDITIONS
Office environment; subject to interruptions and distractions. PHYSICAL AND MENTAL STANDARDS
Mobility: frequent sitting for long periods; frequent walking and standing; occasional reaching above and below desk level; frequent balancing on varied surfaces. Dexterity: frequent fine manipulation sufficient to operate a computer keyboard; frequent grasping to handle individual papers, write/take notes and feel individual objects. Lifting: frequent lifting of papers, files, equipment and material weighing up to 15 pounds; may lift up to 50 pounds occasionally. Visual Requirements: frequent use of vision sufficient to read files, documents, and computer screens and do close‑up work. Hearing/Talking: frequent hearing and speaking in person and on the telephone. Emotional/Psychological Factors: frequent need to make decisions and concentrate; frequent contact with others; frequent deadlines and time‑limited assignments. Must meet Human Resources guidelines for qualified hiring; including but not limited to a Live Scan background check and completion of TB Test. EDUCATION
Required Education: Associate’s Degree Preferred Education: Bachelor’s Degree EXPERIENCE
One‑year full‑time experience as it reasonably relates to the assignment required. EDUCATION/EXPERIENCE EQUIVALENCY
Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year‑for‑year basis. LICENSE OR CERTIFICATE
This classification may require travel off campus while conducting District business. Must be able to coordinate for personal transportation. KNOWLEDGE OF
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students Principles, practices, terminology, and organizational structure used in accounting, auditing, and financial work pertaining to governmental or educational accounting Laws, regulations and policies governing the fiscal requirements of community college districts Principles of federal, state and local categorical/restricted programs Budget and financial analysis techniques Accounting software systems, concepts, operations, capabilities and application General financial management Modern office practices, procedures, and equipment Interpersonal skills using tact, patience, and courtesy Verbal and written communication skills ABILITY TO
Learn and interpret laws, rules, regulations and policies as they apply to governmental accounting Apply and perform governmental accounting, auditing principles and procedures Maintain a wide variety of complex and computerized files, records, and reports Establish and maintain cooperative and effective working relationships with others Analyze situations accurately and adopt an effective course of action Meet schedules and timelines Plan, organize, prioritize, and schedule work Be detail oriented and produce accurate reports/documents Be flexible and receptive to change Work independently with little direction Work confidentially with discretion Complete work with interruptions and distractions Operate a variety of equipment including a computer and related software, typewriter, calculator, copier, and others as applicable IMPORTANT NOTES REGARDING APPLICATION PROCEDURE
All application materials must be received by 11:59 pm on the closing date indicated above. Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Incomplete application packets will not be accepted. Interviews are by invitation only. The college does not reimburse applicants for related travel expenses. SELECTION PROCEDURE
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile. CONDITIONS OF EMPLOYMENT
In accordance with Federal Law all employees must provide proof of eligibility to work in the United States; Must be fingerprinted through DOJ and FBI and have background clearance; and must take a TB test (once hired and every four years thereafter). Within 6 months of employment, must complete required District trainings such as Sexual Harassment Prevention. Mendocino‑Lake Community College District is not authorized to sponsor employment visas and be the employer of record for F‑1 Visa - OPT extension. COMMITMENT TO DIVERSITY
The Mendocino‑Lake Community College District is committed to employing qualified administrators, faculty, and staff members who are dedicated to student success and to recruiting and hiring persons from diverse backgrounds. Diversity in the academic environment fosters cultural awareness, promotes mutual understanding and respect, and provides suitable role models for all students including first generation students, underrepresented students, and students of color. The District strives to employ and retain faculty, staff and administrative personnel who promote a positive learning environment and are well prepared to serve our increasingly diverse student population. EEO STATEMENT
Mendocino College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. Mendocino College does not discriminate on the basis of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, genetic conditions, pregnancy (including pregnancy, childbirth, and medical conditions related to pregnancy or childbirth), military or veteran status. Mendocino College also prohibits harassment on any of these bases, including sexual harassment, as well as sexual assault, domestic violence, dating violence, and stalking. ACCOMMODATIONS
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources no later than 72 hours prior to the closing date. Human Resources can be contacted at (707) 468‑3065 or via email at HRRecruiting@mendocino.edu.
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