Integrated Resources Institute
Payroll and Accounting Assistant
Integrated Resources Institute, Mission Hills, Kansas, United States
Join to apply for the
Payroll and Accounting Assistant
role at
Integrated Resources Institute .
Provided Pay Range This range is provided by Integrated Resources Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay $26.00/hr - $26.00/hr
Position Details
Position Title:
Payroll and Accounting Assistant
Status:
Non‑exempt; Full‑time hourly
Hours:
M‑F 8:00 am – 5:00 pm
Pay:
$26.00 hourly
Supervisor:
Finance Supervisor
Note:
This fully remote position requires the candidate to be located within commuting distance to an IRI office in Southern California to attend meetings and trainings as needed.
Benefits
Fully Remote Position with Company‑Provided Equipment
Medical, Dental, and Vision Insurance
Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
Employee Assistance Program
Paid Time Off and Paid Sick Leave
Employee Referral Program
Flexible Spending Account
Retirement Plan (Roth IRA)
Company Paid Life Insurance and Long‑Term Disability
Additional Voluntary Benefits
General Description
The Payroll and Accounting Assistant carries out directives from the Finance Supervisor, prioritizing accurate and timely payroll processing, reconciliations, and related reporting.
Provides administrative and financial support to ensure efficient daily operations of the Finance department, processing payroll and maintaining accurate payroll and accounting records.
Applies knowledge of payroll practices, basic accounting principles, and strong Microsoft Excel skills to ensure accuracy in data entry, reporting, and reconciliation across multiple systems.
Supports payroll processing, expense and mileage reimbursements, withholding orders, reconciliations, and preparation of payroll‑related reports in compliance with policies and regulatory requirements.
Proficient in digital tools such as Paycor, QuickBooks Online, Microsoft Excel, and other internal systems to enter, track, and organize payroll and financial data efficiently.
Ensures all assigned tasks are completed within required deadlines, maintains proper documentation, and communicates with stakeholders in a timely and professional manner.
Qualifications
Associate’s degree in accounting, finance, business administration, or related field preferred.
Minimum 1 year of payroll processing experience required.
Knowledge of California payroll and HR regulations, including wage and hour compliance.
Intermediate Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP) with ability to pass a skills assessment.
Experience with payroll and accounting systems (e.g., Paycor, Paylocity, Paychex, QuickBooks Online) and basic accounting principles.
Familiarity with Microsoft 365 applications including Outlook, Teams, SharePoint, and OneDrive.
Strong organizational skills with ability to manage multiple tasks, prioritize effectively, and meet deadlines.
High level of attention to detail and accuracy in data entry, reporting, and recordkeeping.
Effective written and verbal communication skills, responding professionally to employees, managers, and external inquiries.
Ability to maintain confidentiality of sensitive payroll, employee, and financial information.
Comfortable working in a paperless environment and adaptable to learning new systems.
Experience working remotely or hybrid with strong work ethic and self‑motivation.
Commitment to the full inclusion of all persons with disabilities.
Must reside within commuting distance of a Southern California office (Orange County, Los Angeles, Inland Empire, or San Diego).
Responsibilities
Process semi‑monthly payroll accurately and on time, including regular and overtime hours, mileage, meal and rest break premiums, reimbursements, and holiday pay.
Receive, stamp, and mail semi‑monthly payroll checks.
Prepare and issue final paychecks for separating employees.
Generate post‑payroll reports (e.g., overtime, mileage, short lunches) and distribute to senior leadership.
Respond promptly to employee and management inquiries regarding payroll, expenses, timekeeping, and related policies.
Review and process employee expense reports and per diem requests in compliance with company policy.
Reconcile mileage submissions and generate pivot reports for Director review.
Assist with benefit‑related reconciliations and generate standard deduction reports to Human Resources.
Maintain tracking of benefit invoices for employees on leave by monitoring receipt of repayment agreements initiated via DocuSign.
Support CalSavers administration, including submissions, reconciliations, new hire enrollment, termination processing, and inquiries.
Manage biweekly CalSavers administration, review and reconcile contributions, submit payroll‑based contributions (including off‑cycle checks), generate contribution reports.
Enter CalSavers journal entries in QuickBooks Online (QBO) with attached payment confirmations.
Process wage withholding orders (e.g., garnishments, child support) in compliance with federal and state requirements.
Maintain payroll and accounting records in compliance with company policy and applicable regulations.
Assist with preparation of payroll‑related audits, reports, and reconciliations as requested.
Prepare and distribute separation packets in collaboration with HR.
Provide cross‑functional support for payroll‑related accounting tasks and special projects as assigned.
Organize and maintain digital records and folders (e.g., invoices, receipts) and attach them to corresponding QuickBooks Online transactions or journal entries.
Daily review and correction of overlapping punches in eRSP (conflict assignments).
Process employee bonuses; update bonus tracking sheet and enter on timecard; respond to manager inquiries regarding bonuses.
Enter bereavement on employee timecards as requested; enter or approve PTO and sick time when needed.
Maintain payroll notes by tracking relevant communications in Teams group chats and separation emails; update payroll notes with details.
Enter calendar reminders for payroll and accounting deadlines in Outlook; post Paycor engage reminders for expense deadline.
Proactively manage personal workload and schedules by maintaining a calendar with deadlines, due dates, and tasks; ensure timekeeping in Paycor accurately reflects hours worked.
Cross‑train for backup invoice processing.
All other duties as assigned by the Finance Supervisor to support the mission and strategic goals of the organization.
Physical Demands
Primarily sit for extended periods while working at a computer; occasional standing or walking to retrieve files or materials.
May occasionally require bending, reaching, or lifting and carrying items weighing up to 10 pounds.
Frequent use of hands and fingers for typing, writing, data entry, handling documents, and using office equipment.
Typical visual and hearing capacity to view computer screens, review documents, and participate in virtual meetings or phone calls.
Use of company‑issued devices, or pre‑authorized personal devices, must comply with technology and security policies.
Requires driving an automobile for functions such as receiving, stamping, and dropping off payroll checks and picking up equipment.
Work Environment
Office as needed for in‑person training or meetings.
Home as assigned for remote work.
Remote employees expected to perform work only during assigned hours and accurately record all hours worked in the payroll system, in compliance with company policies and labor laws.
EEO Statement Integrated Resources Institute is committed to a policy of providing opportunities to people regardless of economic or social status and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, veteran status, or physical or mental disability.
Seniority Level Entry level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industries: Non‑profit Organizations
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Payroll and Accounting Assistant
role at
Integrated Resources Institute .
Provided Pay Range This range is provided by Integrated Resources Institute. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base Pay $26.00/hr - $26.00/hr
Position Details
Position Title:
Payroll and Accounting Assistant
Status:
Non‑exempt; Full‑time hourly
Hours:
M‑F 8:00 am – 5:00 pm
Pay:
$26.00 hourly
Supervisor:
Finance Supervisor
Note:
This fully remote position requires the candidate to be located within commuting distance to an IRI office in Southern California to attend meetings and trainings as needed.
Benefits
Fully Remote Position with Company‑Provided Equipment
Medical, Dental, and Vision Insurance
Lifestyle Spending Account ($50 per month after 90 days of employment + $25 on your birthday!)
Employee Assistance Program
Paid Time Off and Paid Sick Leave
Employee Referral Program
Flexible Spending Account
Retirement Plan (Roth IRA)
Company Paid Life Insurance and Long‑Term Disability
Additional Voluntary Benefits
General Description
The Payroll and Accounting Assistant carries out directives from the Finance Supervisor, prioritizing accurate and timely payroll processing, reconciliations, and related reporting.
Provides administrative and financial support to ensure efficient daily operations of the Finance department, processing payroll and maintaining accurate payroll and accounting records.
Applies knowledge of payroll practices, basic accounting principles, and strong Microsoft Excel skills to ensure accuracy in data entry, reporting, and reconciliation across multiple systems.
Supports payroll processing, expense and mileage reimbursements, withholding orders, reconciliations, and preparation of payroll‑related reports in compliance with policies and regulatory requirements.
Proficient in digital tools such as Paycor, QuickBooks Online, Microsoft Excel, and other internal systems to enter, track, and organize payroll and financial data efficiently.
Ensures all assigned tasks are completed within required deadlines, maintains proper documentation, and communicates with stakeholders in a timely and professional manner.
Qualifications
Associate’s degree in accounting, finance, business administration, or related field preferred.
Minimum 1 year of payroll processing experience required.
Knowledge of California payroll and HR regulations, including wage and hour compliance.
Intermediate Microsoft Excel skills (pivot tables, VLOOKUP/XLOOKUP) with ability to pass a skills assessment.
Experience with payroll and accounting systems (e.g., Paycor, Paylocity, Paychex, QuickBooks Online) and basic accounting principles.
Familiarity with Microsoft 365 applications including Outlook, Teams, SharePoint, and OneDrive.
Strong organizational skills with ability to manage multiple tasks, prioritize effectively, and meet deadlines.
High level of attention to detail and accuracy in data entry, reporting, and recordkeeping.
Effective written and verbal communication skills, responding professionally to employees, managers, and external inquiries.
Ability to maintain confidentiality of sensitive payroll, employee, and financial information.
Comfortable working in a paperless environment and adaptable to learning new systems.
Experience working remotely or hybrid with strong work ethic and self‑motivation.
Commitment to the full inclusion of all persons with disabilities.
Must reside within commuting distance of a Southern California office (Orange County, Los Angeles, Inland Empire, or San Diego).
Responsibilities
Process semi‑monthly payroll accurately and on time, including regular and overtime hours, mileage, meal and rest break premiums, reimbursements, and holiday pay.
Receive, stamp, and mail semi‑monthly payroll checks.
Prepare and issue final paychecks for separating employees.
Generate post‑payroll reports (e.g., overtime, mileage, short lunches) and distribute to senior leadership.
Respond promptly to employee and management inquiries regarding payroll, expenses, timekeeping, and related policies.
Review and process employee expense reports and per diem requests in compliance with company policy.
Reconcile mileage submissions and generate pivot reports for Director review.
Assist with benefit‑related reconciliations and generate standard deduction reports to Human Resources.
Maintain tracking of benefit invoices for employees on leave by monitoring receipt of repayment agreements initiated via DocuSign.
Support CalSavers administration, including submissions, reconciliations, new hire enrollment, termination processing, and inquiries.
Manage biweekly CalSavers administration, review and reconcile contributions, submit payroll‑based contributions (including off‑cycle checks), generate contribution reports.
Enter CalSavers journal entries in QuickBooks Online (QBO) with attached payment confirmations.
Process wage withholding orders (e.g., garnishments, child support) in compliance with federal and state requirements.
Maintain payroll and accounting records in compliance with company policy and applicable regulations.
Assist with preparation of payroll‑related audits, reports, and reconciliations as requested.
Prepare and distribute separation packets in collaboration with HR.
Provide cross‑functional support for payroll‑related accounting tasks and special projects as assigned.
Organize and maintain digital records and folders (e.g., invoices, receipts) and attach them to corresponding QuickBooks Online transactions or journal entries.
Daily review and correction of overlapping punches in eRSP (conflict assignments).
Process employee bonuses; update bonus tracking sheet and enter on timecard; respond to manager inquiries regarding bonuses.
Enter bereavement on employee timecards as requested; enter or approve PTO and sick time when needed.
Maintain payroll notes by tracking relevant communications in Teams group chats and separation emails; update payroll notes with details.
Enter calendar reminders for payroll and accounting deadlines in Outlook; post Paycor engage reminders for expense deadline.
Proactively manage personal workload and schedules by maintaining a calendar with deadlines, due dates, and tasks; ensure timekeeping in Paycor accurately reflects hours worked.
Cross‑train for backup invoice processing.
All other duties as assigned by the Finance Supervisor to support the mission and strategic goals of the organization.
Physical Demands
Primarily sit for extended periods while working at a computer; occasional standing or walking to retrieve files or materials.
May occasionally require bending, reaching, or lifting and carrying items weighing up to 10 pounds.
Frequent use of hands and fingers for typing, writing, data entry, handling documents, and using office equipment.
Typical visual and hearing capacity to view computer screens, review documents, and participate in virtual meetings or phone calls.
Use of company‑issued devices, or pre‑authorized personal devices, must comply with technology and security policies.
Requires driving an automobile for functions such as receiving, stamping, and dropping off payroll checks and picking up equipment.
Work Environment
Office as needed for in‑person training or meetings.
Home as assigned for remote work.
Remote employees expected to perform work only during assigned hours and accurately record all hours worked in the payroll system, in compliance with company policies and labor laws.
EEO Statement Integrated Resources Institute is committed to a policy of providing opportunities to people regardless of economic or social status and will not discriminate on the basis of race, color, ethnic origin, national origin, creed, religion, political belief, sex, sexual orientation, marital status, age, veteran status, or physical or mental disability.
Seniority Level Entry level
Employment Type Full‑time
Job Function Accounting/Auditing and Finance
Industries: Non‑profit Organizations
#J-18808-Ljbffr