Retail Technology Group
Executive Assistant
Join to apply for the
Executive Assistant
role at
Retail Technology Group .
Retail Technology Group
is a leader in the Point of Sale Industry providing end-to-end technology solutions for a vast number of major retailers. At RTG, our customer focused approach and strong commitment to Service Excellence has enabled us to be a leader in offering advanced product and support services that are tailored to meet our customers’ needs for over 20+ years. Our goal is to provide clients a "single point of sale" as they pursue solutions to meet the challenges faced in delivering technologies that are ever evolving within our industry.
The
Executive Assistant (EA)
serves as the strategic administrative partner to the CFO/COO, functioning as a "force multiplier" to optimize executive time and focus. This role requires an individual who thrives in a high‑velocity environment, capable of managing complex logistics with precision while maintaining absolute confidentiality.
While the primary directive is supporting the CFO/COO, this role acts as a central hub for the Executive Leadership Team (ELT), providing critical support for travel, office operations, and sales/marketing administration. This includes coordinating trade show logistics, managing marketing assets, and assisting with client‑facing documentation.
Responsibilities
Executive Calendar & Time Management
Strategic Scheduling:
Manage an active and fluid calendar for the CFO/COO; proactively resolve scheduling conflicts, prioritize high‑value interactions, and ensure the executive is equipped with agendas, bios, and read‑ahead materials prior to all engagements.
Gatekeeping:
Screen incoming communications (calls, emails, visitors) to determine priority, acting as the first line of defense to protect the executive’s time.
Meeting Orchestration:
Manage meetings, monthly business reviews, and ELT sessions by preparing materials and agendas, taking notes, and ensuring follow‑up actions.
Travel & Logistics (Concur)
Complex Travel Architecture:
Manage end‑to‑end travel arrangements for the CFO/COO and ELT members using SAP Concur. This includes domestic/international flights, hotel accommodations, and ground transportation.
Itinerary Management:
Create detailed itineraries for business trips. Act as the primary point of contact for real‑time troubleshooting (flight cancellations, rebooking) to ensure zero downtime.
Event & Trade Show Logistics:
Coordinate administrative aspects of industry trade shows and client events. This includes booking booth space, managing registration lists, coordinating shipping of booth assets/swag, and handling dinner reservations.
Marketing Collateral Management:
Maintain inventory of physical marketing materials (brochures, banners, promotional items) at the Fenton office; handle re‑ordering and shipping of materials to sales reps or event sites as needed.
CRM Data Hygiene:
Assist the Sales leadership with basic administrative updates in the CRM (NetSuite/HubSpot), such as updating contact information, scrubbing lead lists, or generating standard activity reports.
Presentation Polish:
Assist the Sales & Marketing team in formatting and proofreading client presentations and proposals to ensure alignment with corporate branding standards.
Administrative Operations & Reporting
Expense Reconciliation:
Prepare and submit monthly expense reports via SAP Concur for the CFO/COO, ensuring strict compliance with corporate travel policies and accurate coding.
Office Operations:
Provide minimal but essential oversight of the Fenton facility, including maintaining office supply inventories, managing mail/courier services, and serving as the primary liaison for building management or vendors.
Document Production:
Assist in the formatting and finalization of executive presentations (PowerPoint), spreadsheets (Excel), and formal correspondence.
Microsoft Office Mastery:
Expert‑level proficiency in Outlook (complex scheduling) is non‑negotiable. Strong proficiency in Word, Excel, and PowerPoint is required.
Expense & Travel Systems:
Proficiency with SAP Concur for booking and expense reporting is highly preferred.
CRM Familiarity:
Exposure to CRM platforms (e.g., NetSuite CRM, Salesforce, HubSpot) for data entry and reporting is preferred.
Collaboration Tools:
High proficiency with Microsoft Teams/Zoom for virtual meeting management.
Core Competencies
Anticipation & Proactivity:
The ability to "look around corners" to identify and solve problems before they reach the executive’s desk.
Operational Versatility:
The ability to switch gears instantly between high‑level executive support (Board Decks) and tactical logistics (shipping trade show booths).
Discretion:
Proven track record of handling highly sensitive financial and personnel information with absolute integrity.
Experience Minimum of 5+ years of experience supporting C‑Level executives (CFO, CEO, COO) or Senior VPs in a mid‑to‑large corporate environment.
Education Bachelor’s degree preferred, or equivalent combination of education and professional experience.
Location & Schedule Primary On‑Site Presence:
This role is anchored at the Fenton, MO office to facilitate immediate access and collaboration with the CFO/COO and ELT.
Hybrid Flexibility:
Remote workdays are permitted and supported, contingent upon the executive’s travel schedule, meeting cadence, and day‑to‑day business requirements.
Availability:
Must be accessible during non‑standard hours on an ad‑hoc basis to handle urgent travel disruptions or critical executive needs.
At RTG, our customer focused approach and strong commitment to Service Excellence has enabled us to be a leader in offering advanced product and support services that are tailored to our customer's needs. If you are a great communicator, possess a positive attitude, and thrive in a team environment, apply today!
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
IT Services and IT Consulting
#J-18808-Ljbffr
Executive Assistant
role at
Retail Technology Group .
Retail Technology Group
is a leader in the Point of Sale Industry providing end-to-end technology solutions for a vast number of major retailers. At RTG, our customer focused approach and strong commitment to Service Excellence has enabled us to be a leader in offering advanced product and support services that are tailored to meet our customers’ needs for over 20+ years. Our goal is to provide clients a "single point of sale" as they pursue solutions to meet the challenges faced in delivering technologies that are ever evolving within our industry.
The
Executive Assistant (EA)
serves as the strategic administrative partner to the CFO/COO, functioning as a "force multiplier" to optimize executive time and focus. This role requires an individual who thrives in a high‑velocity environment, capable of managing complex logistics with precision while maintaining absolute confidentiality.
While the primary directive is supporting the CFO/COO, this role acts as a central hub for the Executive Leadership Team (ELT), providing critical support for travel, office operations, and sales/marketing administration. This includes coordinating trade show logistics, managing marketing assets, and assisting with client‑facing documentation.
Responsibilities
Executive Calendar & Time Management
Strategic Scheduling:
Manage an active and fluid calendar for the CFO/COO; proactively resolve scheduling conflicts, prioritize high‑value interactions, and ensure the executive is equipped with agendas, bios, and read‑ahead materials prior to all engagements.
Gatekeeping:
Screen incoming communications (calls, emails, visitors) to determine priority, acting as the first line of defense to protect the executive’s time.
Meeting Orchestration:
Manage meetings, monthly business reviews, and ELT sessions by preparing materials and agendas, taking notes, and ensuring follow‑up actions.
Travel & Logistics (Concur)
Complex Travel Architecture:
Manage end‑to‑end travel arrangements for the CFO/COO and ELT members using SAP Concur. This includes domestic/international flights, hotel accommodations, and ground transportation.
Itinerary Management:
Create detailed itineraries for business trips. Act as the primary point of contact for real‑time troubleshooting (flight cancellations, rebooking) to ensure zero downtime.
Event & Trade Show Logistics:
Coordinate administrative aspects of industry trade shows and client events. This includes booking booth space, managing registration lists, coordinating shipping of booth assets/swag, and handling dinner reservations.
Marketing Collateral Management:
Maintain inventory of physical marketing materials (brochures, banners, promotional items) at the Fenton office; handle re‑ordering and shipping of materials to sales reps or event sites as needed.
CRM Data Hygiene:
Assist the Sales leadership with basic administrative updates in the CRM (NetSuite/HubSpot), such as updating contact information, scrubbing lead lists, or generating standard activity reports.
Presentation Polish:
Assist the Sales & Marketing team in formatting and proofreading client presentations and proposals to ensure alignment with corporate branding standards.
Administrative Operations & Reporting
Expense Reconciliation:
Prepare and submit monthly expense reports via SAP Concur for the CFO/COO, ensuring strict compliance with corporate travel policies and accurate coding.
Office Operations:
Provide minimal but essential oversight of the Fenton facility, including maintaining office supply inventories, managing mail/courier services, and serving as the primary liaison for building management or vendors.
Document Production:
Assist in the formatting and finalization of executive presentations (PowerPoint), spreadsheets (Excel), and formal correspondence.
Microsoft Office Mastery:
Expert‑level proficiency in Outlook (complex scheduling) is non‑negotiable. Strong proficiency in Word, Excel, and PowerPoint is required.
Expense & Travel Systems:
Proficiency with SAP Concur for booking and expense reporting is highly preferred.
CRM Familiarity:
Exposure to CRM platforms (e.g., NetSuite CRM, Salesforce, HubSpot) for data entry and reporting is preferred.
Collaboration Tools:
High proficiency with Microsoft Teams/Zoom for virtual meeting management.
Core Competencies
Anticipation & Proactivity:
The ability to "look around corners" to identify and solve problems before they reach the executive’s desk.
Operational Versatility:
The ability to switch gears instantly between high‑level executive support (Board Decks) and tactical logistics (shipping trade show booths).
Discretion:
Proven track record of handling highly sensitive financial and personnel information with absolute integrity.
Experience Minimum of 5+ years of experience supporting C‑Level executives (CFO, CEO, COO) or Senior VPs in a mid‑to‑large corporate environment.
Education Bachelor’s degree preferred, or equivalent combination of education and professional experience.
Location & Schedule Primary On‑Site Presence:
This role is anchored at the Fenton, MO office to facilitate immediate access and collaboration with the CFO/COO and ELT.
Hybrid Flexibility:
Remote workdays are permitted and supported, contingent upon the executive’s travel schedule, meeting cadence, and day‑to‑day business requirements.
Availability:
Must be accessible during non‑standard hours on an ad‑hoc basis to handle urgent travel disruptions or critical executive needs.
At RTG, our customer focused approach and strong commitment to Service Excellence has enabled us to be a leader in offering advanced product and support services that are tailored to our customer's needs. If you are a great communicator, possess a positive attitude, and thrive in a team environment, apply today!
Seniority level
Mid‑Senior level
Employment type
Full‑time
Job function
Administrative
IT Services and IT Consulting
#J-18808-Ljbffr