Trulieve
Trulieve is seeking an
Executive Assistant to the CFO
in Tallahassee, FL.
Position Summary Reporting directly to the CFO, this role delivers proactive, high-level administrative and operational support to enhance the CFO’s leadership in the Finance organization and enable effective engagement with the executive team and the Board of Directors. The Executive Assistant manages priorities, optimizes the CFO’s time, anticipates needs, and drives communication flow across the organization. The role also coordinates key governance processes, including Board and Audit Committee support, while maintaining strict confidentiality and professionalism.
Responsibilities
Manage complex, dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts.
Prepare CFO briefing materials for internal and external meetings; ensure follow‑up actions are tracked to completion.
Format information for internal and external communication – memos, emails, presentations, reports, including Board of Directors material.
Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish.
Coordinate timelines, version control, and distribution of Board and Committee materials in partnership with Legal, Investor Relations, and Finance.
Support logistics, stakeholder communications, and secure document handling for Board, Audit Committee, and governance meetings.
Maintain readiness for external reporting milestones, including quarterly earnings event support.
Maintain Finance’s operating rhythm: weekly leadership meetings, cadenced deliverables, and initiative tracking.
Support travel and expense compliance for the CFO and direct reports.
Track internal deadlines and operating KPIs for the CFO.
Serve as primary point of contact for internal and external stakeholders; protect CFO time and access.
Manage message flow and ensure clarity, tone, and professionalism in communications.
Draft key internal messages (policy updates, financial organization communications).
Coordinate Townhall events and associated presentations.
Coordinate travel in compliance with policy and negotiated vendor terms.
Maintain filing systems and confidential record‑retention standards.
Support daily budget tracking, purchase requests, and contract routing for finance vendors.
Coordinate external and internal mail processes.
Qualifications
Bachelor’s Degree.
Minimum 5 years of experience providing executive support (preferred).
Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, and external partners.
Strong organizational skills with ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong regard for accountability and excellence.
Strong professional verbal and written communication skills.
Advanced proficiency in Microsoft Office Suite, PowerPoint, Excel, SharePoint, and SmartSheets.
Ability to conduct research and present data in a succinct fashion.
Strong professional discretion and independent decision‑making capabilities.
Excellent writing, editing, grammar, organizational, and research skills.
Demonstrated time‑management and problem‑solving skills.
Working Conditions and Location
Position is required to be in Tallahassee, FL.
Flexibility for after‑hours support tied to earnings cycles, Board meetings, and travel.
Salary will be commensurate with experience. A comprehensive benefits package, including paid time off, will be offered. This position averages 40 hours per week and is available “after hours” should an emergency situation arise.
Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.
#J-18808-Ljbffr
Executive Assistant to the CFO
in Tallahassee, FL.
Position Summary Reporting directly to the CFO, this role delivers proactive, high-level administrative and operational support to enhance the CFO’s leadership in the Finance organization and enable effective engagement with the executive team and the Board of Directors. The Executive Assistant manages priorities, optimizes the CFO’s time, anticipates needs, and drives communication flow across the organization. The role also coordinates key governance processes, including Board and Audit Committee support, while maintaining strict confidentiality and professionalism.
Responsibilities
Manage complex, dynamic calendars; evaluate priorities and proactively resolve scheduling conflicts.
Prepare CFO briefing materials for internal and external meetings; ensure follow‑up actions are tracked to completion.
Format information for internal and external communication – memos, emails, presentations, reports, including Board of Directors material.
Draft correspondence, communications, presentations, and remarks with excellent writing and executive polish.
Coordinate timelines, version control, and distribution of Board and Committee materials in partnership with Legal, Investor Relations, and Finance.
Support logistics, stakeholder communications, and secure document handling for Board, Audit Committee, and governance meetings.
Maintain readiness for external reporting milestones, including quarterly earnings event support.
Maintain Finance’s operating rhythm: weekly leadership meetings, cadenced deliverables, and initiative tracking.
Support travel and expense compliance for the CFO and direct reports.
Track internal deadlines and operating KPIs for the CFO.
Serve as primary point of contact for internal and external stakeholders; protect CFO time and access.
Manage message flow and ensure clarity, tone, and professionalism in communications.
Draft key internal messages (policy updates, financial organization communications).
Coordinate Townhall events and associated presentations.
Coordinate travel in compliance with policy and negotiated vendor terms.
Maintain filing systems and confidential record‑retention standards.
Support daily budget tracking, purchase requests, and contract routing for finance vendors.
Coordinate external and internal mail processes.
Qualifications
Bachelor’s Degree.
Minimum 5 years of experience providing executive support (preferred).
Strong interpersonal skills and ability to build relationships with stakeholders, including staff, board members, and external partners.
Strong organizational skills with ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Strong regard for accountability and excellence.
Strong professional verbal and written communication skills.
Advanced proficiency in Microsoft Office Suite, PowerPoint, Excel, SharePoint, and SmartSheets.
Ability to conduct research and present data in a succinct fashion.
Strong professional discretion and independent decision‑making capabilities.
Excellent writing, editing, grammar, organizational, and research skills.
Demonstrated time‑management and problem‑solving skills.
Working Conditions and Location
Position is required to be in Tallahassee, FL.
Flexibility for after‑hours support tied to earnings cycles, Board meetings, and travel.
Salary will be commensurate with experience. A comprehensive benefits package, including paid time off, will be offered. This position averages 40 hours per week and is available “after hours” should an emergency situation arise.
Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.
#J-18808-Ljbffr