Medix™
This range is provided by Medix™. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range $80,000.00/yr - $100,000.00/yr
Direct message the job poster from Medix™
Account Executive, Allied Health at Medix™ Executive Legal Assistant
Healthcare Organization | Hybrid (NYC)
Position Summary
The Executive Legal Assistant serves as the
lead administrative professional
for the Legal Department, acting as the primary point of contact and information coordinator for the office. This role provides high-level administrative and legal support to the
Chief Legal Officer (CLO)
and legal staff, managing confidential matters, corporate records, litigation support, insurance documentation, and day-to-day departmental operations.
The ideal candidate is a seasoned legal administrative professional with strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Key Responsibilities
Executive & Legal Administrative Support
Serve as the primary administrative contact for the Legal Department, coordinating the flow of information into and out of the office
Triage incoming calls and correspondence; respond independently when appropriate or route matters to the CLO and legal staff
Prepare correspondence, reports, administrative documents, and initial drafts of legal documents for review
Handle sensitive and confidential inquiries with professionalism and discretion
Manage calendars and schedule meetings for the CLO and legal staff
Corporate Governance & Board Support
Support the CLO in their role as Assistant Secretary
Finalize and maintain board and committee minutes
Organize and retain corporate governance documents, including certificates of incorporation, bylaws, and IRS determination letters
Maintain electronic and hard-copy corporate records
Respond to requests from auditors, outside counsel, and internal stakeholders for legal and governance documentation
Insurance & Risk Management Support
Handle insurance verification and certificate requests for affiliated entities
Coordinate with insurance carriers regarding renewals, documentation, and coverage requirements
Track insurance policies and ensure coverage remains active
Assist with processing insurance claims and related documentation
Litigation & Legal Matter Support
Accept and process subpoenas and other legal documents
Coordinate transmission of legal papers to insurance carriers and outside counsel
Support litigation and discovery requests, including access to records and coordination with internal personnel
Provide documentation and information to outside counsel as appropriate
Document & Contract Management
Maintain and organize electronic legal files, including contracts, leases, litigation materials, and transactional documents
Update and enter contracts into the department’s contract management database
Ensure legal documents are properly indexed, stored, and accessible
Financial & Department Operations
Prepare and maintain bi-weekly payroll documentation for the legal department
Collect, track, and process invoices from outside counsel and vendors
Monitor invoice approvals and follow up on outstanding payments
Compile corporate card expense reports for executive leadership
Coordinate office operations, including supplies, legal resource materials, and administrative needs
Additional Responsibilities
Track and maintain Continuing Legal Education (CLE) credits for legal leadership
Assist with audit-related documentation requests across affiliated entities
Complete special projects and additional duties as assigned by the CLO
Qualifications
Required
High school diploma or equivalent
Minimum
5 years of experience
in a legal or executive administrative role
Strong experience supporting senior legal leadership in a professional environment
Advanced proficiency in
Microsoft Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Ability to type at least
60 words per minute
Exceptional attention to detail and document accuracy
Ability to manage confidential and sensitive information
Proven ability to multitask and prioritize in a fast-paced office setting
Preferred
Associate’s or Bachelor’s degree
Paralegal certificate strongly preferred
Experience in healthcare, corporate, or regulated environments
Familiarity with contract management and document databases
Schedule & Work Model
Monday–Friday, 9:00 AM – 5:00 PM
Seniority level Associate
Employment type Full-time
Job function Administrative
Industries
Legal Services and Law Practice
#J-18808-Ljbffr
Base pay range $80,000.00/yr - $100,000.00/yr
Direct message the job poster from Medix™
Account Executive, Allied Health at Medix™ Executive Legal Assistant
Healthcare Organization | Hybrid (NYC)
Position Summary
The Executive Legal Assistant serves as the
lead administrative professional
for the Legal Department, acting as the primary point of contact and information coordinator for the office. This role provides high-level administrative and legal support to the
Chief Legal Officer (CLO)
and legal staff, managing confidential matters, corporate records, litigation support, insurance documentation, and day-to-day departmental operations.
The ideal candidate is a seasoned legal administrative professional with strong organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced healthcare environment.
Key Responsibilities
Executive & Legal Administrative Support
Serve as the primary administrative contact for the Legal Department, coordinating the flow of information into and out of the office
Triage incoming calls and correspondence; respond independently when appropriate or route matters to the CLO and legal staff
Prepare correspondence, reports, administrative documents, and initial drafts of legal documents for review
Handle sensitive and confidential inquiries with professionalism and discretion
Manage calendars and schedule meetings for the CLO and legal staff
Corporate Governance & Board Support
Support the CLO in their role as Assistant Secretary
Finalize and maintain board and committee minutes
Organize and retain corporate governance documents, including certificates of incorporation, bylaws, and IRS determination letters
Maintain electronic and hard-copy corporate records
Respond to requests from auditors, outside counsel, and internal stakeholders for legal and governance documentation
Insurance & Risk Management Support
Handle insurance verification and certificate requests for affiliated entities
Coordinate with insurance carriers regarding renewals, documentation, and coverage requirements
Track insurance policies and ensure coverage remains active
Assist with processing insurance claims and related documentation
Litigation & Legal Matter Support
Accept and process subpoenas and other legal documents
Coordinate transmission of legal papers to insurance carriers and outside counsel
Support litigation and discovery requests, including access to records and coordination with internal personnel
Provide documentation and information to outside counsel as appropriate
Document & Contract Management
Maintain and organize electronic legal files, including contracts, leases, litigation materials, and transactional documents
Update and enter contracts into the department’s contract management database
Ensure legal documents are properly indexed, stored, and accessible
Financial & Department Operations
Prepare and maintain bi-weekly payroll documentation for the legal department
Collect, track, and process invoices from outside counsel and vendors
Monitor invoice approvals and follow up on outstanding payments
Compile corporate card expense reports for executive leadership
Coordinate office operations, including supplies, legal resource materials, and administrative needs
Additional Responsibilities
Track and maintain Continuing Legal Education (CLE) credits for legal leadership
Assist with audit-related documentation requests across affiliated entities
Complete special projects and additional duties as assigned by the CLO
Qualifications
Required
High school diploma or equivalent
Minimum
5 years of experience
in a legal or executive administrative role
Strong experience supporting senior legal leadership in a professional environment
Advanced proficiency in
Microsoft Word, Excel, and PowerPoint
Excellent written and verbal communication skills
Ability to type at least
60 words per minute
Exceptional attention to detail and document accuracy
Ability to manage confidential and sensitive information
Proven ability to multitask and prioritize in a fast-paced office setting
Preferred
Associate’s or Bachelor’s degree
Paralegal certificate strongly preferred
Experience in healthcare, corporate, or regulated environments
Familiarity with contract management and document databases
Schedule & Work Model
Monday–Friday, 9:00 AM – 5:00 PM
Seniority level Associate
Employment type Full-time
Job function Administrative
Industries
Legal Services and Law Practice
#J-18808-Ljbffr