WizeHire, Inc
Are you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the CEO + COO and help us achieve our organizational goals. Your role is ensuring plans are made, schedules are set, client communication is addressed promptly + thoroughly, and files/systems are neatly organized and up-to-date. Overall, you will provide support to leadership to help them execute and deliver on all day-to-day tasks, so they can focus on delivering the business and long-term company growth initiatives.
Ideal candidates are proactive and detail-oriented. able to take direction well, and are excellent problem solvers. If this sounds like you, apply below!
Responsibilities
Main point of contact for the COO
Managing both Executives' Email Inboxes and Flagging Urgent Matters
Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive as needed
Manage Executives' schedule + calendars, including meetings, booking conference rooms, and travel arrangements. This includes ensuring the executive is prepared for meetings via agenda prep and briefing beforehand if needed
Manage Team CRM
Lead All Client Touches and Outreach (Quarterly Touches, Post Close Action Plans, etc)
Professional communication to clients and business partners on behalf of the CEO + COO as needed
Ability to manage team members on behalf of the COO when she is unavailable
Complete office management duties such as keeping the office tidy, organizing and ordering supplies as needed, etc
Help prepare meetings and take minutes, updating SOPs and other team materials as needed
Manage Team Manual and Create Standard Operating Procedures (SOPs) as needed, keeping the manual organized and easy to navigate
Organizing and maintaining team drive
Planning, creating, and executing client and house sphere gifting throughout the year
Hiring + Managing Operational + Agent Interns, ensuring the team has an intern at all times
Assist Leadership on a personal family calendar, bill pay, appointment arrangements, and other personal assistance tasks as needed
Qualifications
Proficient in Calendar Management
Proficient in Client Facing Communications
Excellent Attention to Detail Skills
Natural Problem Solver and Self Starter
Must have graduated high school or received an equivalent certificate of completion
At least 2+ years of experience as an executive assistant, or experience performing supportive duties
Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
Comfortable meeting deadlines and handling confidential information
Compensation $45,000 - $60,000 yearly
About The Noel Collective The Noel Collective is a team of strong, independent, and ambitious women who have become a powerhouse in Nashville’s luxury real estate industry. Since launching in 2021, we’ve closed and contracted over $400+ million in sales. Led by Founder Ali Garner Noel, our Compass-affiliated team brings an elevated level of service, innovation, and strategy to every client experience. We are now expanding the operations side of our Sports & Entertainment division to provide seamless support to our high-profile clientele and internal team alike.
Please reach out to the hiring manager at alexis.withers@compass.com with questions.
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Ideal candidates are proactive and detail-oriented. able to take direction well, and are excellent problem solvers. If this sounds like you, apply below!
Responsibilities
Main point of contact for the COO
Managing both Executives' Email Inboxes and Flagging Urgent Matters
Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive as needed
Manage Executives' schedule + calendars, including meetings, booking conference rooms, and travel arrangements. This includes ensuring the executive is prepared for meetings via agenda prep and briefing beforehand if needed
Manage Team CRM
Lead All Client Touches and Outreach (Quarterly Touches, Post Close Action Plans, etc)
Professional communication to clients and business partners on behalf of the CEO + COO as needed
Ability to manage team members on behalf of the COO when she is unavailable
Complete office management duties such as keeping the office tidy, organizing and ordering supplies as needed, etc
Help prepare meetings and take minutes, updating SOPs and other team materials as needed
Manage Team Manual and Create Standard Operating Procedures (SOPs) as needed, keeping the manual organized and easy to navigate
Organizing and maintaining team drive
Planning, creating, and executing client and house sphere gifting throughout the year
Hiring + Managing Operational + Agent Interns, ensuring the team has an intern at all times
Assist Leadership on a personal family calendar, bill pay, appointment arrangements, and other personal assistance tasks as needed
Qualifications
Proficient in Calendar Management
Proficient in Client Facing Communications
Excellent Attention to Detail Skills
Natural Problem Solver and Self Starter
Must have graduated high school or received an equivalent certificate of completion
At least 2+ years of experience as an executive assistant, or experience performing supportive duties
Impeccable time management skills, organizational skills, interpersonal skills, and communication skills
Comfortable meeting deadlines and handling confidential information
Compensation $45,000 - $60,000 yearly
About The Noel Collective The Noel Collective is a team of strong, independent, and ambitious women who have become a powerhouse in Nashville’s luxury real estate industry. Since launching in 2021, we’ve closed and contracted over $400+ million in sales. Led by Founder Ali Garner Noel, our Compass-affiliated team brings an elevated level of service, innovation, and strategy to every client experience. We are now expanding the operations side of our Sports & Entertainment division to provide seamless support to our high-profile clientele and internal team alike.
Please reach out to the hiring manager at alexis.withers@compass.com with questions.
#J-18808-Ljbffr