Chicago Public Schools
Executive Assistant (Temporary)
Chicago Public Schools, Avondale, Arizona, United States, 85323
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Posting Date Primary Location CPS Non-Union Job Grade : S05
Position Type : Temporary Position
Overtime Status Non-exempt
Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 320,000 students in 600+ schools and employing nearly 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.
Job Summary District-run CPS schools are organized into 18 networks, which provide administrative support, strategic direction, and leadership development to the schools within each network. This network support model is designed to support the unique needs of CPS elementary and high schools and their school leaders that focuses exclusively on their needs. Network 2 focuses on the elementary schools in the north geographic area of Chicago.
The Executive Assistant (Temporary) is primarily responsible for establishing and maintaining an environment that is respectful and responsive to students, parents, and community partners. In addition, the Executive Assistant will support the Chief of Schools by performing a variety of administrative duties associated with the overall operation of the Network.
Executive Assistant (Temporary) Responsibilities
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs in a responsive, respective, and timely manner (i.e. within 24 hours)
Open parent tickets and elevate Tier 2 & Tier 3 issues to the Parent Support Administrators to resolve
Manage the schedule of meetings, activities, and deadlines for Chief of Schools
Prepare and manage payroll, reimbursements, and purchase orders for Chief of Schools and Network staff
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
Set up and maintain paper and electronic filing systems for records, correspondence, and other material
Handle confidential and time‑sensitive materials
Oversee the ordering of office supplies and materials for Network; maintain school‑related financial records and prepare documents for internal audits
Handle day‑to‑day requests, as needed
Demonstrate knowledge of and navigate CPS applications: KRONOS, Verify, ORACLE, Dashboard, and Google Drive, which are critical to office and school supports
Operate effectively in a fast‑paced professional environment and demonstrate a sense of urgency to accomplish goals while maintaining a customer focus
Manage multiple projects and simultaneous deadlines with strong prioritization skills to support the Chief of Schools
Maintain strong attention to detail and stay highly organized
Exhibit excellent judgment and professionalism
Proficient with MS Office Suite, Excel, PowerPoint, Oracle, and Kronos
Qualifications Type of Education Required
High School Diploma or GED equivalent required
Type of Experience Required
Minimum 3 years or more of experience working as an Executive Assistant for a Senior Level Executive preferred
Minimum 3 years or more as a school clerk or network support staff preferred
Exceptional verbal, written and interpersonal communication skills, with the ability to interact positively and professionally at all times with parents, students, external partners, schools, and CPS Departments
Knowledge, Skills, and Abilities
Knowledge of how to operate and navigate CPS applications: KRONOS, Verify, ORACLE, Dashboard and Google Drive application, critical to office and school supports
Ability to work well in fast‑paced professional environment and operate with a sense of urgency to accomplish goals and objectives while maintaining a customer focus
Experience managing multiple projects and simultaneous deadlines
Experience with quickly prioritizing tasks and responsibilities to support needs of the Chief of Schools
Strong attention to detail and highly organized
Excellent judgment and professionalism
Proficient with MS Office Suite, Excel, PowerPoint, Oracle, and Kronos
Conditions of Employment
Establish/Maintain Chicago Residency
– Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.
CONNECT WITH US Keep in touch to hear about our organization.
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Posting Date Primary Location CPS Non-Union Job Grade : S05
Position Type : Temporary Position
Overtime Status Non-exempt
Chicago Public Schools (CPS) is the third-largest school district in the United States, serving over 320,000 students in 600+ schools and employing nearly 40,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. In order to fulfill this mission, we make three commitments to our students, their families, and all Chicagoans: academic progress, financial stability, and integrity. Six core values are embedded within these commitments – student-centered, whole child, equity, academic excellence, community partnership, and continuous learning.
Job Summary District-run CPS schools are organized into 18 networks, which provide administrative support, strategic direction, and leadership development to the schools within each network. This network support model is designed to support the unique needs of CPS elementary and high schools and their school leaders that focuses exclusively on their needs. Network 2 focuses on the elementary schools in the north geographic area of Chicago.
The Executive Assistant (Temporary) is primarily responsible for establishing and maintaining an environment that is respectful and responsive to students, parents, and community partners. In addition, the Executive Assistant will support the Chief of Schools by performing a variety of administrative duties associated with the overall operation of the Network.
Executive Assistant (Temporary) Responsibilities
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs in a responsive, respective, and timely manner (i.e. within 24 hours)
Open parent tickets and elevate Tier 2 & Tier 3 issues to the Parent Support Administrators to resolve
Manage the schedule of meetings, activities, and deadlines for Chief of Schools
Prepare and manage payroll, reimbursements, and purchase orders for Chief of Schools and Network staff
Open, read, route, and distribute incoming mail and other material, and prepare answers to routine letters
Set up and maintain paper and electronic filing systems for records, correspondence, and other material
Handle confidential and time‑sensitive materials
Oversee the ordering of office supplies and materials for Network; maintain school‑related financial records and prepare documents for internal audits
Handle day‑to‑day requests, as needed
Demonstrate knowledge of and navigate CPS applications: KRONOS, Verify, ORACLE, Dashboard, and Google Drive, which are critical to office and school supports
Operate effectively in a fast‑paced professional environment and demonstrate a sense of urgency to accomplish goals while maintaining a customer focus
Manage multiple projects and simultaneous deadlines with strong prioritization skills to support the Chief of Schools
Maintain strong attention to detail and stay highly organized
Exhibit excellent judgment and professionalism
Proficient with MS Office Suite, Excel, PowerPoint, Oracle, and Kronos
Qualifications Type of Education Required
High School Diploma or GED equivalent required
Type of Experience Required
Minimum 3 years or more of experience working as an Executive Assistant for a Senior Level Executive preferred
Minimum 3 years or more as a school clerk or network support staff preferred
Exceptional verbal, written and interpersonal communication skills, with the ability to interact positively and professionally at all times with parents, students, external partners, schools, and CPS Departments
Knowledge, Skills, and Abilities
Knowledge of how to operate and navigate CPS applications: KRONOS, Verify, ORACLE, Dashboard and Google Drive application, critical to office and school supports
Ability to work well in fast‑paced professional environment and operate with a sense of urgency to accomplish goals and objectives while maintaining a customer focus
Experience managing multiple projects and simultaneous deadlines
Experience with quickly prioritizing tasks and responsibilities to support needs of the Chief of Schools
Strong attention to detail and highly organized
Excellent judgment and professionalism
Proficient with MS Office Suite, Excel, PowerPoint, Oracle, and Kronos
Conditions of Employment
Establish/Maintain Chicago Residency
– Employees are required to live within the geographic boundaries of the City of Chicago within six months of their CPS hire date and maintain residency throughout their employment with the district.
CONNECT WITH US Keep in touch to hear about our organization.
#J-18808-Ljbffr