The University of Texas Southwestern Medical Center
Sr Administrative Assistant II, Cardiology
The University of Texas Southwestern Medical Center, Dallas, Texas, United States, 75215
Sr Administrative Assistant II, Cardiology (912455)
Why UT Southwestern With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases, and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary Works under direction to assist with management of moderately complex administrative and/or business functions of a department. This position supports multiple Cardiology faculty and coordinates projects such as meetings, appointments, conferences, seminars, and workshops. The role arranges for meeting facilities, hotel accommodation, transportation, sponsoring department, establishes registration fees, and processes all vouchers/expenses related to events within appropriate timelines.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or consider higher completed education in lieu of experience.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains, and posts records, reports, and budget information.
Prepares or directs preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
Assists with overflow work from administrative and executive assistants and fills in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences, and department activities for members of the department.
Composes and processes repetitive and non‑repetitive documents in accordance with established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status or veteran status. In accordance with federal and state law, the University prohibits unlawful discrimination and harassment on the basis of these characteristics. UT Southwestern also prohibits discrimination on the basis of sexual orientation, gender identity, or gender expression.
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Why UT Southwestern With over 75 years of excellence in Dallas‑Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world‑renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas‑Fort Worth according to U.S. News & World Report, we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on‑site childcare, wage, merit increases, and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!
Job Summary Works under direction to assist with management of moderately complex administrative and/or business functions of a department. This position supports multiple Cardiology faculty and coordinates projects such as meetings, appointments, conferences, seminars, and workshops. The role arranges for meeting facilities, hotel accommodation, transportation, sponsoring department, establishes registration fees, and processes all vouchers/expenses related to events within appropriate timelines.
Benefits
PPO medical plan, available day one at no cost for full‑time employee‑only coverage
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Education: High School Graduate or equivalent.
Experience: 4 years related work experience or consider higher completed education in lieu of experience.
Job Duties
Provides moderately complex administrative skills for a department.
Prepares, maintains, and posts records, reports, and budget information.
Prepares or directs preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
Selects office vendors and monitors purchasing processes.
Assists with overflow work from administrative and executive assistants and fills in for the office receptionist as needed.
Schedules and organizes activities such as meetings, travel, conferences, and department activities for members of the department.
Composes and processes repetitive and non‑repetitive documents in accordance with established procedures.
Organizes office procedures to ensure effective operation.
Acts as department liaison with other departments and agencies.
Processes all personnel and purchasing transactions following institutional policies and procedures.
Determines work priorities and monitors progress toward work deadlines.
Ensures document retention processes are followed using established guidelines.
Performs other duties as assigned.
Security This position is security‑sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.
EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status or veteran status. In accordance with federal and state law, the University prohibits unlawful discrimination and harassment on the basis of these characteristics. UT Southwestern also prohibits discrimination on the basis of sexual orientation, gender identity, or gender expression.
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