Vaco
Job Description
Client:
Well-Known Non-Profit Organization
Role:
Accounts Payable Coordinator (Temporary) •
Pay Rate:
$25/hr - $33/hr •
Duration:
3+ Months with possibility to extend •
Location:
Midtown, Manhattan – 4 days onsite per week
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Key Responsibilities
Review, verify, and enter vendor invoices and payment requests.
Ensure proper coding, documentation, and approvals in accordance with AP policies and internal controls.
Assist in payment runs, ensuring accuracy, timeliness, and proper support.
Assist with AP aging reports, activity reports, and month‑end close tasks as needed.
Reconcile vendor statements and identify variances or missing invoices.
Ensure adherence to IRS regulations, internal AP policies, and organizational procedures.
Support Finance leadership with ad‑hoc reporting and special projects.
Vendor & Internal Stakeholder Support
Set up and maintain vendor records, including W‑9s, banking information, and documentation required for compliance.
Monitor the AP mailbox and route items appropriately.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice Determining compensation for this role depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr
Well-Known Non-Profit Organization
Role:
Accounts Payable Coordinator (Temporary) •
Pay Rate:
$25/hr - $33/hr •
Duration:
3+ Months with possibility to extend •
Location:
Midtown, Manhattan – 4 days onsite per week
Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Key Responsibilities
Review, verify, and enter vendor invoices and payment requests.
Ensure proper coding, documentation, and approvals in accordance with AP policies and internal controls.
Assist in payment runs, ensuring accuracy, timeliness, and proper support.
Assist with AP aging reports, activity reports, and month‑end close tasks as needed.
Reconcile vendor statements and identify variances or missing invoices.
Ensure adherence to IRS regulations, internal AP policies, and organizational procedures.
Support Finance leadership with ad‑hoc reporting and special projects.
Vendor & Internal Stakeholder Support
Set up and maintain vendor records, including W‑9s, banking information, and documentation required for compliance.
Monitor the AP mailbox and route items appropriately.
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, religion, national origin, citizenship, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.
California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here.
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice Determining compensation for this role depends upon a wide array of factors including but not limited to:
the individual's skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
#J-18808-Ljbffr