Adams & Reese
Proposal Manager
Status:
Exempt/Salaried
Department:
Marketing and Business Development
Job Summary The Proposal Manager will lead the firm’s end-to-end proposal, RFP, and pitch process; oversee the firm’s experiential database and matter content; and elevate the quality, consistency, and effectiveness of proposal deliverables across the firm.
Responsibilities
Proposal Management and Strategy
Manage firm‑wide RFPs, RFIs, panel appointments, and tailored client pitch processes. Lead go/no‑go assessments and ensure on‑time, on‑brand, and fully compliant submissions.
Drive efficient workflows for the proposal team, with the Business Development Coordinator facilitating input from attorneys, firm leadership, and business professionals.
Maintain rigorous quality control from kickoff through completion.
Content Development and Writing
Develop executive summaries, refine practice and industry narratives, and translate complex legal experience into clear, outcome‑oriented representative matters.
Edit for clarity, tone, and consistency; enforce brand, style, and plain‑language standards; and ensure accuracy of credentials, bios, and matter descriptions.
Experiential Database and Knowledge Management
Manage and enhance the firm’s experiential database; oversee Business Development Coordinator data entry to keep content current, searchable, and strategically curated.
Partner with Business Development Managers and attorneys to capture new matters and translate them into proposal‑ready content.
Govern libraries for core content, differentiators, bios, representative matters, pro bono/community impact, and firm policies for accuracy, confidentiality, and client consent.
Collaboration and Stakeholder Management
Collaborate closely with the Director of Business Development, Business Development Managers, practice group leaders, partners, pricing and legal project management, and design/communications teams.
Facilitate kickoff and review meetings; gather and incorporate feedback; coordinate graphics, formatting, and digital submission requirements.
Ensure pricing, alternative fee arrangements, and service delivery models are presented clearly.
Act as integral part of Business Development Management team and fill in for Business Development Managers when needed.
Supervision Received and/or Given The Proposal Manager reports to the Director of Business Development and has a dual supervisory role over the Business Development Coordinator.
Minimum Acceptable Qualifications
Bachelor’s degree required; advanced degree or writing‑focused discipline preferred.
2+ years of proposal management experience in a law firm or professional services environment, with a record leading complex, multi‑stakeholder RFP/RFI and panel submissions.
Exemplary writing and editing skills with ability to translate legal capabilities into client‑centered value propositions and measurable outcomes.
Strong project management skills: manage multiple deadlines, prioritize effectively, drive accountability across dispersed teams; experience building and maintaining experiential databases and content libraries.
Familiarity with proposal management systems, CRM, experience management platforms, and proposal automation tools; proficiency with Microsoft 365 and Adobe Acrobat; working knowledge of design and formatting best practices.
Understanding of pricing, AFAs, and legal operations considerations preferred.
High EQ, professional presence, and confidence facilitating partner‑level engagements and review cycles.
Meticulous attention to detail, excellent judgment, and commitment to confidentiality and information security.
Working Conditions This position requires sustained sitting at a computer; occasional overtime; mobile capability; ability to bend and lift/carry files weighing approximately 10–15 lbs.
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Exempt/Salaried
Department:
Marketing and Business Development
Job Summary The Proposal Manager will lead the firm’s end-to-end proposal, RFP, and pitch process; oversee the firm’s experiential database and matter content; and elevate the quality, consistency, and effectiveness of proposal deliverables across the firm.
Responsibilities
Proposal Management and Strategy
Manage firm‑wide RFPs, RFIs, panel appointments, and tailored client pitch processes. Lead go/no‑go assessments and ensure on‑time, on‑brand, and fully compliant submissions.
Drive efficient workflows for the proposal team, with the Business Development Coordinator facilitating input from attorneys, firm leadership, and business professionals.
Maintain rigorous quality control from kickoff through completion.
Content Development and Writing
Develop executive summaries, refine practice and industry narratives, and translate complex legal experience into clear, outcome‑oriented representative matters.
Edit for clarity, tone, and consistency; enforce brand, style, and plain‑language standards; and ensure accuracy of credentials, bios, and matter descriptions.
Experiential Database and Knowledge Management
Manage and enhance the firm’s experiential database; oversee Business Development Coordinator data entry to keep content current, searchable, and strategically curated.
Partner with Business Development Managers and attorneys to capture new matters and translate them into proposal‑ready content.
Govern libraries for core content, differentiators, bios, representative matters, pro bono/community impact, and firm policies for accuracy, confidentiality, and client consent.
Collaboration and Stakeholder Management
Collaborate closely with the Director of Business Development, Business Development Managers, practice group leaders, partners, pricing and legal project management, and design/communications teams.
Facilitate kickoff and review meetings; gather and incorporate feedback; coordinate graphics, formatting, and digital submission requirements.
Ensure pricing, alternative fee arrangements, and service delivery models are presented clearly.
Act as integral part of Business Development Management team and fill in for Business Development Managers when needed.
Supervision Received and/or Given The Proposal Manager reports to the Director of Business Development and has a dual supervisory role over the Business Development Coordinator.
Minimum Acceptable Qualifications
Bachelor’s degree required; advanced degree or writing‑focused discipline preferred.
2+ years of proposal management experience in a law firm or professional services environment, with a record leading complex, multi‑stakeholder RFP/RFI and panel submissions.
Exemplary writing and editing skills with ability to translate legal capabilities into client‑centered value propositions and measurable outcomes.
Strong project management skills: manage multiple deadlines, prioritize effectively, drive accountability across dispersed teams; experience building and maintaining experiential databases and content libraries.
Familiarity with proposal management systems, CRM, experience management platforms, and proposal automation tools; proficiency with Microsoft 365 and Adobe Acrobat; working knowledge of design and formatting best practices.
Understanding of pricing, AFAs, and legal operations considerations preferred.
High EQ, professional presence, and confidence facilitating partner‑level engagements and review cycles.
Meticulous attention to detail, excellent judgment, and commitment to confidentiality and information security.
Working Conditions This position requires sustained sitting at a computer; occasional overtime; mobile capability; ability to bend and lift/carry files weighing approximately 10–15 lbs.
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