Cobb County Fire and Emergency Services
Part-Time Legal Administrative Specialist
Cobb County Fire and Emergency Services, Marietta, Georgia, United States, 30064
Part-Time Legal Administrative Specialist
2 days ago Be among the first 25 applicants
Position Information Litigation support for assigned attorneys: assembles motions, briefs, exhibits, pleadings, and related items according to proper formats as established by the courts; schedules depositions; prepares and maintains pleading index; generates subpoenas; monitors court calendars; ensures adherence to critical filing dates.
Experience and ability to handle traffic warrants, Cobb DUI citations, and DUIs of agencies other than municipalities (KSU, GSP, etc.) for all 12 state courtrooms on the initiation and finalization of certain traffic cases.
A data entry assessment will be required for this position. Details for the assessment will be sent via email after the closing date of this job announcement for applications received that successfully meet the minimum qualifications. The assessment will close on Tuesday, January 6th, 2025, at 11:59 pm.
Essential Functions Composes complex legal documents, including briefs, motions, revocations, accusations, contempts, affidavits, interpleaders, pre‑trial orders, warranty deeds, quitclaim deeds, lis pendens, support petitions, pleadings, condemnations, nuisance abatements, lease agreements and bankruptcy pleadings.
Serves as liaison and point of contact for employees, attorneys, officials and citizens for legal matters: receives, date stamps and disburses hand-delivered and special delivery documents; accepts service of process on behalf of the assigned unit.
Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows‑up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; compiles statistics and prepares related reports.
Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; closes files as needed.
Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; notifies parties involved of changes.
Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; researches problems/complaints; initiates problem resolution.
Answers incoming telephone calls; communicates with the general public, visitors, county staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
Relieves assigned staff of routine administrative tasks; screens telephone calls, mail and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; records and/or transcribes correspondence, statements, minutes or other information; keeps staff informed of significant matters, messages, documentation, or other information.
Performs other related duties as assigned.
Minimum Qualifications High School Diploma or GED; supplemented by three years of experience providing complex administrative support.
Licenses and Certifications Must possess and maintain a valid Driver’s License.
Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5‑10 pounds). Tasks may involve extended periods at a keyboard or workstation.
Sensory Requirements Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
Seniority level
Entry level
Employment type
Part‑time
Job function
Legal
Public Safety
#J-18808-Ljbffr
Position Information Litigation support for assigned attorneys: assembles motions, briefs, exhibits, pleadings, and related items according to proper formats as established by the courts; schedules depositions; prepares and maintains pleading index; generates subpoenas; monitors court calendars; ensures adherence to critical filing dates.
Experience and ability to handle traffic warrants, Cobb DUI citations, and DUIs of agencies other than municipalities (KSU, GSP, etc.) for all 12 state courtrooms on the initiation and finalization of certain traffic cases.
A data entry assessment will be required for this position. Details for the assessment will be sent via email after the closing date of this job announcement for applications received that successfully meet the minimum qualifications. The assessment will close on Tuesday, January 6th, 2025, at 11:59 pm.
Essential Functions Composes complex legal documents, including briefs, motions, revocations, accusations, contempts, affidavits, interpleaders, pre‑trial orders, warranty deeds, quitclaim deeds, lis pendens, support petitions, pleadings, condemnations, nuisance abatements, lease agreements and bankruptcy pleadings.
Serves as liaison and point of contact for employees, attorneys, officials and citizens for legal matters: receives, date stamps and disburses hand-delivered and special delivery documents; accepts service of process on behalf of the assigned unit.
Prepares and processes a variety of legal and court documents and information; gathers, transcribes, composes, types, reviews, and submits documentation to appropriate personnel and parties.
Monitors, tracks and maintains documentation regarding cases, status of cases, hearings, amendments to court rules, case law, etc.; tracks court documents, filings, and scheduling; follows‑up on docket entries, opinions, appeals, criminal complaints, fugitive warrants, etc.; compiles statistics and prepares related reports.
Distributes documentation between department/staff members and internal/external individuals/agencies; distributes/delivers incoming faxes, mail, or other documentation to appropriate personnel; sorts, organizes, opens, and/or distributes incoming mail; processes outgoing mail; copies and distributes forms, reports, correspondence, schedules, agendas, or other documentation.
Maintains file system of various files/records; prepares files, organizes documentation, and files documents in designated order; retrieves/replaces files; enters records and documentation into computer; updates and verifies accuracy of information entered; prepares files for hearings and trials; ensures all documentation and records are included in files; closes files as needed.
Maintains and prepares calendars; schedules and confirms appointments, meetings, interviews, conferences, court trials, hearings, substitutions, and related activities; creates, distributes and updates calendar on a regular basis; notifies parties involved of changes.
Greets visitors and the general public; provides information/assistance regarding department services, procedures, documentation or other issues on the phone or in person; distributes forms and documentation; responds to questions or complaints; researches problems/complaints; initiates problem resolution.
Answers incoming telephone calls; communicates with the general public, visitors, county staff and other individuals; provides assistance and information; refers callers to other staff members as appropriate; forwards calls to appropriate departments; and takes messages.
Relieves assigned staff of routine administrative tasks; screens telephone calls, mail and other communications and initiates appropriate action/response; records dictation; types, composes, edits, and proofreads correspondence on behalf of staff; records and/or transcribes correspondence, statements, minutes or other information; keeps staff informed of significant matters, messages, documentation, or other information.
Performs other related duties as assigned.
Minimum Qualifications High School Diploma or GED; supplemented by three years of experience providing complex administrative support.
Licenses and Certifications Must possess and maintain a valid Driver’s License.
Physical Abilities Tasks require the ability to exert light physical effort in sedentary to light work, but may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5‑10 pounds). Tasks may involve extended periods at a keyboard or workstation.
Sensory Requirements Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally.
Environmental Factors Essential functions are regularly performed without exposure to adverse environmental conditions.
EEO Statement Cobb County Government is proud to be an equal opportunity employer. We encourage applications from all qualified individuals, regardless of race, color, national origin, sex, religion, age, disability, or any other legally protected status.
Seniority level
Entry level
Employment type
Part‑time
Job function
Legal
Public Safety
#J-18808-Ljbffr